Document Scanning & Digi sa on Services

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1 Document Scanning & Digi sa on Services

2 Transforming Paper to Pixels For many organisations the first step on the digital journey starts with the digitisation of documents and this is where Recall's expertise can assist. Undertaking a document imaging project will bring the two worlds of online and paper together in a way that can help make you more productive, more secure, increase accessibility, meet regulatory and compliance guidelines, reinforce disaster recovery procedures, save time, save money and save space. If digital data is new to you we ll explain your pre and post scanning options. Recall will then work with you to develop the right solution. Recall has dedicated digital and data capture centres across the globe. Our teams, at each centre, are highly skilled and vastly experienced. Every Recall team member undergoes rigorous background checks and every centre incorporates premium security. With decades of proven experience and a dedicated team of more than 4,500 experts around the globe, Recall is the partner to turn to for digital document management. Whether it s scanning documents into electronic format and providing imaging storage, or implemen ng innova ve processes to help you be er manage your informa on, Recall provides a breadth of digi sa on services and integrated solu ons to support countless industries including financial, insurance, medical, government, business services and engineering. The net result is an op mised system that enhances internal workflow, increases produc vity and improves customer rela ons and sa sfac on.

3 Document Scanning and Digitisation Services Recall provides high quality document scanning services across the UK assisting organisations with digital conversion and workflow solutions. Our centres offer premium security which is underlined with our ISO certification. We perform a wide variety of digitisation and workflow services including: Document Scanning Bulk Scanning Microfilm/microfiche Scanning Scan on Demand Digital Mailroom Accounts Payable Solu ons Accounts Receivable Solu ons Book Scanning Large Format Scanning up to A0 Data Capture Human Resources Solu ons Architect / Engineering Plans and Drawings Recall are ISO 9001 certified and we follow strict procedures when handling your documents and are committed to the continual improvement of our services. If you re new to document scanning we can advise on the most appropriate digital formats, the most cost effective way to manage your project and how best to use your digital information. We can digi se your paper documents in to various formats: JPEG PDF Mul page TIFF Searchable PDF Text Recall can deliver images in the following methods: CD or DVD USB Flash Drive Secure FTP Via an ECM system We perform con nual checks during the scanning process to ensure we meet the highest levels of accuracy and quality. During the digi sa on process text can also be extracted using Op cal Character Recogni on or Intelligent Character Recogni on. Indexing can also be performed. Indexing is the data entry capture of unique iden fying informa on. Prepara on is an essen al element to any successful document scanning project. The removal of staples, paper clips and bands is me culously performed before scanning can proceed. On average prepara on of documents can take up to two thirds of the me taken to complete a project.

4 Protecting your Information When you hand over your documents to a document scanning company you also hand over the responsibility of their protection and rely on that company for security. At the heart of everything we offer our customers is the promise of optimum security for their physical and digital assets throughout the entire information lifecycle wherever their information resides. In planning for security, we embrace the reality that information is essential to every business, big and small, and that this information is often at risk of being compromised, either by accident, intent or natural disaster. Information Centre Security Every Recall information centre, across the globe, follows the same stringent set of standard operating policies. This ensures every site provides the identical levels of security and employs the same technology. Vehicle Security The security and protection our customer's information receives whilst located at any of our sites is maintained when in transit. Our fleet of high security Mercedes vans are equipped with the highest levels of protection, ensuring that the Recall fleet of vehicles is one of the most secure in the industry. Fire Protection Recall invests heavily in the latest fire protection systems and technologies. Our safety and security experts systematically review our global standards and incorporate recent advancements in science, technology, systems and operations. Recall People All permanent Recall employees commencing employment with Recall UK Limited undergo a 10 year reference checking process to ensure that they obtain British Standard 7858:2006 status. All employment offers are subject to employees reaching this standard. ISO/IEC Informa on Security Management Recall is the first informa on management company to achieve ISO Cer fica on for all global opera on centres. ISO is the interna onal standard describing best prac ce for an Informa on Security Management System, o en shorted to 'ISMS', it is a universally recognised indicator that an organisa on has a managed framework approach to informa on security with robust systems in place to protect customer data.

5 Contact Recall For More Informa on For more informa on on our Document Scanning and Digi sa on services contact Recall on or via at

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