IT Project Management Referent: Marc Herrmann, IBM Certified IBM Senior Project Manager
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1 v Referent: Marc Herrmann, IBM Certified IBM Senior Project Manager Albstadt, Dec. 16 th 2010
2 Über mich Themen des Vortrages Ziel des Vortrages Marc Herrmann 44 Jahre IBM Deutschland GmbH Projekt Management mit Schwerpunkt Business Transformation und System Integration Certified PMP Certified IBM Senior PM Was ist wichtig bei Projekten? Praxisbezogene Beispiele Wie läuft PM bei IBM Transformation von IT Projekt Management zur Hochzeitsplanung Wichtigste PM Focus Areas Verinnerlichen der Bandbreite von Project Management Project Manager als Profession Komplexität von PM vermitteln Interesse wecken (praxisnahe Tipps) 2
3 Project IT Project Management What is a project? : WWPMM (WorldWide Standard Project Management Method) supports both of the following common and equivalent definitions: A temporary endeavor undertaken to produce an unique product or service. Operations (such as manfacturing) and projects differ primarily in that operations are ongoing and repetive, while projects are temporary and unique (from PMI / Project Management Institute) A unique process, consisting of a set of coodinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements, including the contraints of time, cost and resources (from ISO 10006) 3
4 Project Management What is project management? : The application of knowledge, skills, tools, and techniques to project activities for the purpose of meeting or exceeding stakeholder objectives and expectations (from PMI) The planning, organizing, monitoring, and controlling of all aspects of the project in a continuous process to achieve its objectives (from ISO 10006) 4
5 Methodology BTMT = Business Transformation Management Tool BTMS = Business Transformation Management System 5
6 Model Integration - Overview Selection of Engagement Methodology Why do we use Engagement Models? BTOP Concept Plan Develop Quality Rollout Lifecycle ASAP Evaluation Project Preparation Business Blueprint Realization Final Preparation Go Live & Support Sustain GS Method CRM SE&A... plenty of others 6
7 Feasibility Study High-Level Business Case Timeline Architecture Analysis Expert evaluation Expierences Assumptions etc. Feasibility Study Concept Plan Development Qualify Rollout 7
8 Project Authorization Project Charter Responsible Executives Objective High Level business scope / Timeline Project Team Project Communication IPMT Acceptance and Authorization (Integrated Portfolio Management Team) Budget Source / Project Funding Project Charter Signatures Feasibility Study Concept Plan Development Qualify Rollout 8
9 Concept Phase Objective Definition Kick-off Meeting Project Team Charter - Team Behaviors - How to communicate Roles & Responsibilities Detailed Communication Plan - Purpose of Meetings, Schedule, Owner Architecture Proposal Stakeholder / Sponsor Definition Session Risk / Issue / Assumption Analysis Tool Definition Business Requirement Definition Definition of Key Milestones / Timeline Cost estimate (ROM sizing = Rough Order Magnitude) Concept Plan Development Qualify Rollout 9
10 Stakeholder Management By inn - Motivation 10
11 Stakeholders IT Project Management Stakeholder Communication Diagrammtitel (Einheit) Zeitstrecke 11
12 Example of Project Team Project Manager Dependency Mgmt. WW Deployment GEO Deployment SPM Solution Project Manager SIT/UAT System Integration Test User Acceptance Test Architecture E & T Education & Training Development Íntegration Test MTP Move To Production Change Mgmt. Performance Test Focal Point Global Delivery Technical Infrastructure ASCA Security & Authorization Appl. Syst. Control Auditability Data Migration 12
13 Team Development Model nach Bruce Tuckman Adjourning Forming 5 1 Text Text Performing Team Development 4 2 Storming Text 3 Text Norming Text 13
14 In Storming phase Leader = Coach! = gut zuhören und Probleme erkennen = aufmerksam beobachten = nur einschreiten, wenn unbedingt notwendig Text 14
15 Decision Control Points (=DCP) Checkpoint for : Scope Financials Timeline Project Health Key Issues Key Risks Decisions GO Conditional GO No Go Concept Plan Development Qualify Rollout DCP 15
16 Plan Phase IT Project Management Transforming Business requirement to technical requirements Final Scope Definition (report card) Detailed MSP Plans Definition of WBS (Work Breakdown Structure) Resource assignments Developing Mitigation Plans for key risks and monitoring of minor risks Verify assumptions and transform into possible risks Architecture Definition Final Dependency Interlock Final Code Drop Dates / Test windows / MTP date Early Readiness Review Contracts (SOW, DOU) Communication Change Management started Finial Definition of Key Milestones Stakeholder / Sponsor Walkthrough Educaton Planning Concept Plan Development Qualify Rollout 16
17 Triple Constraints Time Scope Budget Time EVM Earned Value Method Examples of measurements BAC = Budget at completion CPI = Cost Performance Indicator SPI = Schedule Performance Indicator EV = Earned Value Concept Plan Development Qualify Rollout 17
18 Development Phase Solution Design (Plan Phase) PDRB = Process Definition Review Board (Plan Phase) ASCA Deployment Partners Stakeholder ARB = Architecture Review Board Code Development Code Drop Documentation Integration Test (INT) Dependency Mgmt. Education & Training Concept Plan Development Qualify Rollout PDRB ARB Code Drop INT 18
19 Development Phase Interlock, especially by late deliverables Code Drop Test Start Concept Plan Development Qualify Rollout 19
20 Qualify Phase Test Data Mgmt. Ongoing Development support for Error & Fault fixing needed Regression Test System Integration Test (End to End Testing) Performance Test User Acceptance Test Education & Training Concept Plan Development Qualify Rollout 20
21 End of Qualify Phase Very critical time point within a project, because you have to manage all possible deplays and thats end up very often in weekend work! Emergency list of test, development and system support resources Development needed for Error & Fault Fixing Concept Plan Development Qualify Rollout 21
22 Rollout Phase ASCA Review Go Live Assurance Review Move to Production (MTP) activities (Go / No Go Calls) Go Live Contract closing Lessons Learned Concept Plan Development Qualify Rollout 22
23 Lifecycle / Warranty 90 days warranty (ManageNow fixing) Lifecycle Concept Plan Develop Qualify Rollout Warranty Lifecycle / Warranty 23
24 Eigene Erfahrung Walking around Betroffene Einbeziehen Schnelle Entscheidungen 6 aus 10 Richtige Aufgabe und Verantwortung übertragen 24
25 Kontakt Marc Herrmann Am Fichtenberg 1 D Herrenberg XING Mobile: Mail: marc.herrmann@de.ibm.com 25
26 FRAGEN 26
27 How to become a certified Project Manager? 27
28 Project Management Institute (PMI) Independent Organization Getting PMP certified Membership Curriculum vitae (CV) online Learning, learning, learning... Exam IBM guided curriculum PMP = Project Management Professional 28
29 IBM Certification / Accreditation 29
30 IBM Accreditation Advisory Project Manager Proj. Mgmt. Tier 1 classes Advisory Level Pre-requisites Nomination / Mgmt. Package (one in detail descripted project) 3 years of expierence IBM Certification Certified IBM Senior Project Manager Proj. Mgmt. Senior Level Pre-requisites Nomination / Mgmt PMI Certification Package (three in detail descripted project) Review Board + 3 interviews Definition of specility 3 years of expierence Mentor (Certified Senior Proj. Manager) 30
31 Mentoring IT Project Management Project Management Education / Training recommendation Participate in Proj.Mgmt. Communities PPD (Professional Potential Development) Rotations (Project Office Development, Test, Helpdesk, Operation) Project Management Fundamentals Seven Keys to success Earned Value Method (EVM) Rational Portfolio Manager (RPM) Project Control Book (PCB) MSP Lean Six Sigma (Yellow belt) 31
32 Certification IBM Senior Project Manager PMI = Project Management Institute PMP = Project Management Professional 32
33 IT Presentation Project Management Title Backup Universität Hohenheim Slides IBM Corporation
34 Model Integration - Overview Methodology Concept DCP Plan DCP Qualify DCP EOL DCP BTOP Concept Plan Develop Qualify Rollout Life Cycle CRM SE&A BRR Solution Design SRR PDR Solution Delivery CDR TRR PRR GS Method IBM SAP CBS Engagement Model* Systems Engineering Method Solution Design DFR Solution Outline RC System Requirement s & Architecture Macro Design PDRB Component System Requirements & Architecture Micro Design ARB Build Component Develop & Test System Acceptance Test Integration And Test Architecture Requirements Mgmt - full baseline with test traceability Change Management Deploy TRR TCO MTPR Production Production Gather Requirements Analyze Requirements and Define System Level Architecture Allocate Requirements Define Component Architecture Analyze and Allocate System Requirements to components Formal Reviews Design Develop Test DFR- Design Flow Review (level 1-5) Owned by Business Process Owner RC - Report Card Sign-off PDRB - Process Design Review Board ARB - Architecture Review Board TRR - Test Readiness Review TCO - Test Close Out MTPR - Move to Production Review Sys Int Test Perf & Stress Test User Accept Test Systems Engineering Lead Move to Production Service Management Systems Engineering Support BRR - Business Requirements Review (optional) SRR - System Requirements Review PDR - Preliminary Design Review CDR - Critical Design Review TRR - Test Readiness Review PRR - Production Readiness Review *Based on the Boston Consulting Group and the AMS MS, Global Service Method an SAP Development and Deployment Engagement Model has been established 34
35 Example of Communication Plan (Schedule) 35
36 Example of Communication Plan (Meeting Content Description) Monthly CBS Overall Dependency Status Purpose: information on future CBS plans, issues, and challenges Day/Time: Tuesday, 10:00-10:30 (EST)/16:00-16:30 (CET) Duration: 30 minutes Feeding Meetings: none Runs the Meeting: John McCaig CBS Dependency Manager Attendees: Geo deployment reps, reps from partner applications Information to be displayed: discuss any specific topics and concerns, and to discuss any ideas and suggestions of relevance to the CBS program. 36
37 Infrastructure Concept Plan Development Qualify Rollout Development System Test System Pre-Prod system Production system 37
38 Certification PMI = Project Advisory Management Project Manager Institute PMP Proj. = Mgmt. Project Tier Management 1 classes Professional Advisory Level 38
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