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2 Agenda 0 Instructor Introduction 3 minutes 0 Agenda review 2 minutes 0 Chapter of the week 50 minutes 0 Q&A of chapter 10 minutes 0 Break 10 minutes 0 Exercises 25 minutes 0 Round table 15 minutes 0 Closure 5 minutes 2

3 Content 0 Develop Project Management Plan Process 0 Collect Requirements Process 0 Define Scope Process 0 Create WBS Process Initiation Planification Execution Monitoring Closing 3

4 Develop Project Management Plan 0 This process describes, integrates, and coordinates baselines and subsidiary plans for the processes determined to be used for a project. 0 According to the PMBOK Guide, it defines how the project is executed, how it s monitored and controlled, and how it s closed. It also documents the outputs of the planning group processes. Initiation Planification Execution Monitoring Closing 4

5 Develop Project Management Plan Project Management Plan should include the following elements (but is not limited to them): 0 Processes to be used to perform each phase of the project. 0 The life cycle to be used for the project and for each phase. 0 Tailoring results the project team will define. 0 Methods for executing the work of the project to fulfill the objectives. 0 Change management plan describing methods for monitoring and controlling change. 0 Configuration management. 0 Methods for determining and maintaining the validity of performance baselines. 0 Communication needs of stakeholders and the techniques to fulfill those needs. 0 Management reviews of content, issues, and pending decisions. 0 Subsidiary plans. 0 Other planning documents (e.g. Milestones list, resource calendar, schedule baseline, cost baseline, quality.( baseline baseline, Risk register, scope Initiation Planification Execution Monitoring Closing 5

6 Collect Requirements Process 0 The main purpose of this process is to define and document the project sponsor, the customer, and the stakeholder s expectations and needs for meeting the project objective. Initiation Planification Execution Monitoring Closing 6

7 Collect Requirements Process Requirements Documentation may include at least: 0 Business need for the project and why it was undertaken 0 Project objectives and business objectives the project hopes to fulfill 0 Functional requirements 0 Non-Functional requirements 0 Quality requirements 0 Acceptance Criteria 0 Business rules 0 Organizational areas and outside entities impacted 0 Support and training requirements 0 Assumptions and constrains 0 * Signature of key stakeholders indicating acceptance of the requirements Initiation Planification Execution Monitoring Closing 7

8 Define Scope 0 Through this process it s developed and documented detailed description of the deliverables of the project and the work needed to produce those deliverables. 0 This process is progressively elaborated as more detail becomes known. Initiation Planification Execution Monitoring Closing 8

9 Define Scope: tools & techniques Product Analysis: Is a method for converting the product description and project objectives into deliverables and requirements and might include: Alternatives Identification: Is a technique used for discovering different methods or ways of accomplishing the work of the project. Value analysis Functional analysis Requirements analysis System-engineering techniques Systems analysis Product breakdown Value engineering techniques Brainstorming Lateral thinking Initiation Planification Execution Monitoring Closing 9

10 Define Scope: outputs 0 The purpose of the Project Scope is to provide a common understanding of the project scope among stakeholders. 0 It should include the following elements: 0 Product Scope description 0 Product acceptance criteria 0 Project deliverables 0 Project exclusion 0 Project constrains 0 Project assumptions 0 Approval requirements are not an official component according to the PMBOK Guide. It refer to how the objectives, deliverables, documents and other outcomes of the project will be approved. Initiation Planification Execution Monitoring Closing 10

11 Create WBS 0 It s a deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables. Initiation Planification Execution Monitoring Closing 11

12 Create WBS Decomposition 1. Identify the deliverables and work. 2. Organize the WBS. 3. Decompose the WBS components into lower-level components. 4. Assign identification codes. 5. Verify the WBS. Initiation Planification Execution Monitoring Closing 12

13 Create WBS Decomposition Project Phases Deliverables Work Packages Output of Scope Management Decomposition Decomposition Activities Output of Time Management Initiation Planification Execution Monitoring Closing 13

14 Questions or comments Elapsed time 55 minutes 14

15 Break: 10 minutes Elapsed time 65 minutes 15

16 Exercises Elapsed time 75 minutes 16

17 Round table Elapsed time 100 minutes 17

18 Tips for the exam Elapsed time 115 minutes 18

19 0 The WBS is created by decomposing large work products into work packages. 0 The WBS Dictionary is a description of each work package listed in the WBS. 0 The inputs to WBS creation are the outputs to the Define Scope and Collect Requirements processes the Requirements Document, and the Project Scope. Creating the Project Charter 19

20 0 Bibliography: 0 Heldman, Kim. PMP Project Management Professional Exam Study Guide. Sybex. Wiley Publishing, Inc. 5th ed Project Management Institute, Inc. A guide to the Project Management Body of Knowledge (PMBOK). 4th ed Authors: 0 Iván Guillén Franco, PMP 0 Luis Catalán, PMP 0 Roberto Burgos, PMP 20

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