A G E N D A CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 14, :00 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS

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1 A G E N D A CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 14, :00 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS CIVIC CENTER CITY COUNCIL CHAMBERS 2001 GRAND AVENUE CHINO HILLS, CALIFORNIA NOTICE In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) , at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you. Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker. Thank you. CITY COUNCIL MEMBERS CURT HAGMAN, MAYOR PETER J. ROGERS, MAYOR PRO TEM ED GRAHAM W. C. BILL KRUGER GWENN NORTON-PERRY DOUGLAS N. La BELLE CITY MANAGER MARK D. HENSLEY CITY ATTORNEY MARY M. McDUFFEE CITY CLERK DOCUMENTS RELATED TO OPEN SESSION AGENDAS Any written public records regarding an open session item on the Agenda that are distributed to a majority of the City Council after distribution of this Agenda will immediately be made available for public inspection at the public counter in the City s main lobby, located at 2001 Grand Avenue, Chino Hills, California, during normal business hours.

2 PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE THE CITY COUNCIL IS IN SESSION CONVENE REGULAR MEETING AND ROLL CALL: PRESENT: ABSENT: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker. RECESS INTO CLOSED SESSION. CLOSED SESSION: 1. Conference with Legal Counsel Initiation of Litigation, one potential case, pursuant to Government Code Section (c). 2. Conference with Real Property Negotiator, City of Chino Hills relating to the sale (price and terms) of real property described as Assessor Parcels No , and a portion of , an approximately 11.5 acre site located on the south side of Grand Avenue and east of Peyton Drive to Opus Development; pursuant to Government Code Section Conference with Legal Counsel Public Employment, City Manager, Pursuant to Government Code Section Conference with Legal Counsel -- Existing Litigation, pursuant to Government Code Section (a) a. Chino Basin Municipal Water District vs City of Chino, et al., County of San Bernardino Superior Court, Case No. RCV b. In the Matter of the Application of Southern California Edison Company (U-338-e) re the Tehachapi Renewable Transmission Project - California Public Utility Commission Application No

3 RECONVENE MEETING AND ROLL CALL AT 7:00 P.M: PRESENT: ABSENT: MOTION. Excusing Council Member absence as appropriate. PLEDGE OF ALLEGIANCE TO THE FLAG: ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: PROCLAMATIONS/RECOGNITION: 1. Military Banner Program: Recognition of Military Banner Program Participants: Paul and Annette Christensen Ayala Band Booster (Bill Klein) Larry Taylor and Lorie Kronquist Leslie McClure and Josh Ledbetter Angelina and Armando Ojerio 2. Highlighted Volunteer of the Month Secord: Recognition of Dawn Secord as Highlighted Volunteer for the month of October for service with the Roadway Adoption Program. 3. Red Ribbon Week: A Proclamation proclaiming October 23 through 31, 2008, as Red Ribbon Week, to be accepted by Captain Neely, Chino Hills Police and Sheriff Department. 4. Mighty Eighth Air Force Week: Ratifying a Proclamation proclaiming the week of October 8 through 14, 2008, as Mighty Eighth Air Force Week; accepted by Wilbur Richardson. 21 st CENTURY GREEN PARTNERSHIP: City Manager update on the status of the Tehachapi Renewable Transmission Project. 3

4 NOTICE Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker. (Demonstration of timer device used to indicate lapsed time) PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the City Council provided NO action or discussion may be taken on any item not appearing on the agenda, unless authorized by law, except the City Council may BRIEFLY respond to statements made or questions posed. Comments are limited to three minutes per speaker. AGENDA: This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. CITY DEPARTMENT BUSINESS CONSENT CALENDAR ITEMS A1 THROUGH A23. MOTION All matters listed on the Consent Calendar will be acted upon by one roll call vote unless members of the City Council, staff or the public request the matter to be discussed and/or removed from the Consent Calendar for separate action. A1. MOTION. Approving the reading by title only of all ordinances and resolutions wherein the titles appear on the public agenda, said titles shall be determined to have been read by title, and further reading is waived. A2. MOTION. Approving the Minutes of the Adjourned Regular Meeting held on June 12, 2008, the Regular Meeting held on September 23, 2008 (Council Member Norton-Perry abstains), and the Special Meeting held September 30, 2008 (Council Member Graham abstains). 4

5 A3. MOTION. Approving the Warrant Registers in the amount of $5,177, for the period of September 18, 2008 through October 8, A4. MOTION. Receiving and filing the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of September 24, 2008 through October 14, A5. MOTION. Receiving and filing the Financial Report for August, A6. MOTION. 1) Approving the Treasurer s Report for August ) Authorizing staff to continue investing all of the City s funds in State and County investment pools, and the 2006 CFD bond proceeds to continue to be invested in Money Market Funds, Treasury Bills and Treasury Notes. A7. MOTION. 1) Receiving, reviewing and filing the quarterly budget review. 2) Approving the recommended changes in the Capital Improvement Program. 3) Approving the appropriation budget amendments. A8. MOTION. 1) Approving the year-end audit budget adjustments to estimated revenues and appropriations. 2) Approving the recommended changes to the Capital Improvement Program. A9. MOTION. Authorizing notice to be published of unclaimed monies held by the City of Chino Hills in a Trust Deposit Account for three or more years. A10. MOTION. 1) Approving a budget amendment from the Water and Sanitation Reserves in the amount of $8,200 in Water Operations and $6,300 in Sanitation Operations. 2) Authorizing execution of a Professional Services Agreement with Babcock Labs, in an annual amount not to exceed $71,506 to perform chemical analysis on domestic water samples, and $28, for waste water samples for the period from November 1, 2008 through October 31, ) Authorizing staff to accept proof of insurance and to issue a Notice to Proceed upon receipt and acceptance of such. A11. MOTION. Authorizing execution of a Consulting Services Agreement with the Chino Valley Independent Fire District for the delivery of information technology services. A12. MOTION. 1) Authorizing the appropriation of $50,000 from the Affordable Housing In-Lieu fund reserves for the purpose of covering post entitlement cost, including development impact fees, associated with the Habitat for Humanity Project. 2) Authorizing execution of Amendment No. 1 to Agreement No. A08-03 with Pomona Valley Habitat for Humanity, Inc., modifying the agreement to allow the development impact fees to be paid through the Affordable Housing In- Lieu Fund. 5

6 A13. MOTION. Authorizing execution of Amendment No. 2 to Agreement No. A04-64 with Jenkins & Hogin, LLP, increasing the billing rate to $190 per hour, effective October 1, 2008, for City Attorney Services. A14. MOTION. Authorizing execution of Amendment No. 3 to Agreement No. A04-60 with Guaranteed Janitorial Services, Inc. in the annual amount of $34, for custodial maintenance at the Chino Hills Police Facility, bringing the annual agreement amount to $133,425. A15. MOTION. 1) Approving an appropriation transfer from the General Fund in the amount of $15,000. 2) Authorizing execution of Amendment No. 3 to Agreement No. A06-60 with Keyser Marston in an amount not to exceed $15,000 for Real Estate Advocacy Services for the disposition of The Shoppes 2 Properties, bringing the amended total to $92,050. A16. MOTION. Approving Change Order No. 1 to Agreement No. A with Berkel & Company, Inc. Bid Package No. 1, Design/Build Auger Pressure Grouted Piles, in the amount of $28,000, for additional work resulting from final design requirements, bringing the amended total to $922,658. A17. MOTION. Authorizing release of Labor and Material Securities Bond No in the amount of $241,042, regarding Sewer Lift Station No. 1 improvements, located southwest of Peyton Drive and Woodview Road, associated with Tract Map 15164; Chino Hills Land West, L.L.C. and Chino Hills Mortgage, L.L.C., owners. A18. MOTION. Approving an all-way stop control at the intersection of Teak Lane and Aqueduct Lane. A19. MOTION. 1) Amending the Capital Improvement Program to reduce the budget for the Fairfield Ranch Road Phase II project by $19,355, grant funds only. 2) Adopting a resolution entitled: RESOLUTION NO.. A Resolution of the City Council of the City of Chino Hills Designating the City Manager of the City of Chino Hills negotiating authority between the City of Chino Hills and the State of California, Acting by and through its Department of Transportation (Caltrans) regarding the Fairfield Ranch Road Improvements. A20. MOTION. Approving new classification specifications for the Senior Information Technology Technician. 2) Establishing salary grade for the Senior Information Technology Technician. 3) Adopting a resolution entitled: RESOLUTION NO.. A Resolution of the City Council of the City of Chino Hills Amending the Classification Plan to Add The Senior Information Technology Technician Position. 6

7 A21. MOTION. Adopting the following resolutions entitled: a. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 1, Establishing Annual b. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 2, Establishing Annual c. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 4, Establishing Annual d. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 5, Establishing Annual e. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 6, Establishing Annual f RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 8, Establishing Annual g. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 9, Establishing Annual h. RESOLUTION NO.. A Resolution of the City Council of Body of Community Facilities District No. 10, Establishing Annual A22. MOTION. Adopting a resolution entitled: RESOLUTION NO.. A Resolution of the City Council of the City of Chino Hills Designating Public Facilities Owned or Maintained by the City as a No Wheeled Toy Zone. 7

8 A23. MOTION. Adopting a resolution entitled: RESOLUTION NO.. A Resolution of the City Council of the City of Chino Hills Establishing the Location of Regular Meetings of the City Council and Repealing Resolution No. 91R-33. END OF CONSENT CALENDAR A24. MOTION. Introducing an ordinance entitled: ORDINANCE NO.. An Ordinance of the City of Chino Hills Amending Title 2, Chapter 2.36, Section of the Chino Hills Municipal Code Relating to the Time and Place of Regular Meetings of the Planning Commission. A25. MOTION. Following review and discussion, renaming Civic Center Drive. A26. MOTION. Directing staff to transmit a letter to the City of Industry generally supporting the economic benefits of the proposed NFL stadium associated business center, but also providing comments upon the associated impacts of the project on the City of Chino Hills. COUNCIL REPORTS 1. Four Corners Policy Committee Mayor Hagman and Council Member Norton-Perry 2. Chino Valley Unified School District Mayor Pro Tem Rogers 3. Chino Basin Desalter Authority Mayor Pro Tem Rogers and Council Member Graham 4. Chino Valley Independent Fire District Council Member Kruger 5. Inland Empire Utilities Agency Council Member Kruger COUNCIL COMMENTS ADJOURN IN MEMORIAM AND IN HOPE: Individuals who have lost their lives in Iraq and Afghanistan and in hope that those who are still there, will return home safely. ADJOURNMENT: 8