City of Spring Hill, Kansas City Council Regular Meeting March 26, 2009

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1 City of Spring Hill, Kansas City Council Regular Meeting The Spring Hill City Council met in regular session Thursday, at 7:00 p.m. in Room#15 of the Civic Center located at 401 N. Madison, Spring Hill, Kansas. Mayor Squire presided over the meeting. Council members present: Steven Ellis Rick Hanson Chris Leaton Scott Snavely Staff present: Jon Roberts, City Administrator Melanie Landis, Finance Director Rory Hale, Director of Public Works Beverly Hayden, City Clerk Mitch Hofmann, Chief of Police CALL TO ORDER Mayor Squire called the meeting to order. INVOCATION Mayor Squire gave the invocation. PLEDGE OF ALLEGIANCE Mayor Squire asked all in attendance to stand and join in the Pledge of Allegiance. ROLL CALL The City Clerk called the roll of the Governing Body. With a quorum present, the meeting continued. APPROVAL OF AGENDA Mayor Squire recommended moving item #4) Massage Establishment License: Salon You and item #5) Massage Therapist License for Cara Perez from the Consent Agenda to Formal Action; deleting item # 6) Liquor License Renewal: Premium Liquor Store and item #7) Liquor License Renewal: Hometown Liquor Store; and adding an Executive Session-Attorney Client-Land Acquisition to the end of the meeting.

2 Spring Hill City Council Page 2 MOTION: Council member Leaton moved to approve the agenda as revised. Council member Hanson seconded. Motion carried 4, 0, 0. ANNOUNCEMENTS Mayor Squire noted the brush site will be open this Saturday and a reminder that the Home Expo is April 4 at the Spring Hill Elementary School from 10:00 a.m. to 3:00 p.m. PRESENTATIONS: General Liability Insurance- Kevin O Brien Kevin O Brien, representing Reily and Sons, was present to provide the updated information on the General Liability Insurance coverage for the City of Spring Hill. A recommendation to change deductible options from $2500 to $5000 was discussed. PRESENTATIONS: Request to Waive Permit Fees: Significant Matters *This item was held over to the April 9, 2009 meeting. PRESENTATIONS: Request for Assistance on Demolition of 111 W. Hale: Significant Matters *This item was held over to the April 9, 2009 meeting. CITIZEN PARTICIPATION N/A CONSENT AGENDA MOTION: Council member Ellis moved to approve the Consent Agenda as revised. Council member Leaton seconded. Motion carried 4, 0, 0. The items on the Consent Agenda are listed below: 1. Approval of Minutes: March 12, 2009 Regular Meeting 2. Appropriation Order General Liability Insurance- Kevin O Brien 4. Massage Establishment License: Salon You *This item was moved to Formal Action 5. Massage Therapist License: Cara Perez *This item was moved to Formal Action 6. Liquor License Renewal: Premium Liquor Store *This item was deleted from the agenda. 7. Liquor License Renewal: Hometown Liquor Store *This item was deleted from the agenda. 8. Improvement Agreement: The Village on Victory III-Friends, LLC *This item is requested to be tabled until September 24, 2009 to allow staff and Mr. Still additional time to resolve the off-site drainage issues. 9. Final Plat: FP-8-05 Village on Victory III-Friends, LLC *This item is requested to be tabled until September 24, 2009 to allow staff and Mr. Still additional time to resolve the off-site drainage issues.

3 FORMAL COUNCIL ACTION Spring Hill City Council Page 3 4. Massage Establishment License: Salon You 5. Massage Therapist License: Cara Perez * These items were moved from the Consent Agenda to Formal Action MOTION: Council member Snavely moved to approve the Massage Establishment License for Salon You and the Massage Therapist License for Cara Perez employed at Salon You. Council member Leaton seconded. Motion carried 3 (Leaton, Hanson, Snavely), 0, 1 (Ellis). 10. Appointments: Old School House Committee Applications were received for the Old School House Committee. The Committee will be made up of five residents, one Council member, a secretary to record minutes and maybe a professional engineer. Five resident applications were received. Council members requested that recommendations for appointment be handled separately. Mayor Squire recommended appointment of resident Jerry Compton for the Old School House Committee. MOTION: Council member Hanson moved to approve the Mayor s appointment of Jerry Compton to the Old School House Committee. The motion died for a lack of a second. Mayor Squire recommended the appointment of resident Helen Hecke for the Old School House Committee. MOTION: Council member Snavely moved to approve the Mayor s appointment of Helen Hecke to the Old School House Committee. Council member Ellis seconded. Motion carried 4, 0, 0. Mayor Squire recommended the appointment of resident Matthew Macey for the Old School House Committee. MOTION: Council member Hanson moved to approve the Mayor s appointment of Matthew Macey to the Old School House Committee. Council member Ellis seconded. Motion carried 4, 0, 0. Mayor Squire recommended the appointment of resident Jerry Strausbaugh for the Old School House Committee. MOTION: Council member Hanson moved to approve the Mayor s recommendation for appointment of Jerry Strausbaugh to the Old School House Committee. The motion died for a lack of a second. Mayor Squire recommended the appointment of resident Max Strausbaugh for the Old School House Committee. No action was taken for reason that no motion was adopted that approved or disapproved the appointment. Mayor Squire recommended the appointment of Sarah Ackerman Hale as Secretary for the Old School House Committee. MOTION: Council member Snavely moved to approve the Mayor s appointment of Sarah Ackerman Hale as Secretary for the Old School House Committee. Council member Ellis seconded. Motion carried 4, 0, 0. Mayor Squire recommended the appointment of Council member Leaton as Council representative for the Old School House Committee.

4 Spring Hill City Council Page 4 MOTION: Council member Snavely moved to approve the appointment of Council member Leaton to the Old School House Committee. Council member Ellis seconded. Motion carried 3 (Hanson, Snavely, Ellis), 0, 1 (Leaton). The application process will be opened again with applications on the website and at City Hall. The Committee will not have terms of office; just duties to fulfill and will disband when the task has been completed. 11. Ord : Adopting First Edition 2009 Uniform Technical Specifications and Design Criteria for Public Improvement Projects Changes to the Tech Specifications and Design Criteria are marking of manholes and requiring submergible lift stations with pumps. MOTION: Council member Ellis moved to approve Ordinance adopting the First Edition of the 2009 Uniform Technical Specifications and Design Criteria for Public Improvement Projects. Council member Leaton seconded. The roll call vote: Ellis-y, Snavely-y, Hanson-y, Leaton-y. Motion carried 4, 0, Creation of MARCIT-Kansas 1) Res. # 673: Authorizing Agreement of Withdrawal and Formation of Kansas Group Funded Pool MOTION: Council member Snavely moved to approve Resolution #673 authorizing the agreement of withdrawal and formation of Kansas Group Funded Pool. Council member Hanson seconded. Motion carried 5, 0, 0. 2) Management Agreement Between Midwest Public Risk of Kansas, Inc. and Midwest Public Risk * This item was changed to Agreement of Withdrawal and Interlocal Cooperation Agreement for Formation of Kansas Group Funded Pool. 3) Res. # 674: Authorizing Procurement of Program or Service MOTION: Council member Snavely moved to approve Resolution # 674 authorizing procurement of program or service. Council member Ellis seconded. Motion carried 4, 0, Contract: Management and Operation Agreement between the City of Spring Hill and the Spring Hill Recreation Commission for the Spring Hill Swimming Pool MOTION: Council member Leaton moved to approve the management and operation agreement between the City of Spring Hill and the Spring Hill Recreation Commission for the Spring Hill Swimming Pool in substantially the form as submitted. Council member Snavely seconded. Motion carried 3 (Leaton, Hanson, Snavely), 0, 1 (Ellis). *For the record: Council member Ellis abstained due to special counsel appointment for review of the contract.

5 Spring Hill City Council Page Approval of Agreement: Joint Governmental Agreement between the City of Spring Hill and Johnson County Transit MOTION: Council member Ellis moved to approve the Joint Governmental Agreement between the City of Spring Hill and Johnson County Transit. Council member Snavely seconded. Motion carried 4, 0, Purchase of Motorola Mobile Radios The Police Department has requested the purchase of 4 radios at a cost of $12, MOTION: Council member Snavely moved to approve the purchase of Motorola Mobile Radios for the Police Department. Council member Leaton seconded. Motion carried 4, 0, 0. 16/17/18 MISCELLANEOUS REMARKS/REPORTS The following items were noted: April 1 the City will be hosting the Johnson & Wyandotte County Council of Mayors meeting at the Community Center at 5:30 p.m. The Mayor would like to get a group Council photo There will be a goal setting session at 6:00 p.m. on April 30 The City Attorney will review the new legislation regarding Mayoral appointments EXECUTIVE SESSION MOTION: Council member Snavely moved to recess into Executive Session pursuant to the Land Acquisition exception to KOMA; the subject to be discussed is Aquatic Center; to commence at 8:25 p.m. until 8:30 p.m.; in addition to the Governing Body, the City Administrator, Finance Director, Director of Public Works and City Attorney are to be in attendance. Council member Leaton seconded. Motion carried 4, 0, 0. Council member Ellis excused himself from the meeting. The meeting resumed in open session at 8:30 p.m. The Mayor stated that discussion was limited to the subject stated. Council member Ellis entered the meeting. MOTION: Council member Leaton moved to approve the Amendment to Real Estate Contract between Spring Hill Development Company and the City of Spring Hill with substituting the amended date of April 27, 2009 for the closing date instead of February 27, 2009 and inserting 30 days in the paragraph five regarding written notice for either party to terminate the contract. Council member Hanson seconded. Motion carried 3 (Leaton, Hanson, Snavely), 0, 1 (Ellis). MOTION: Council member Snavely moved to recess into Executive Session pursuant to the Land Acquisition exception to KOMA; the subject to be discussed is Wilson Street Storm Water Improvement Project; to commence at 8:30 p.m. until 8:35 p.m.; in addition to the Governing Body, the City Administrator, Finance Director, Director of Public Works, City Engineer and City Attorney. Council member Ellis seconded. Motion carried 4, 0, 0. The meeting resumed in open session at 8:35 p.m. The Mayor stated that discussion was limited to the subject stated.

6 ADJOURN Spring Hill City Council Page 6 MOTION: Council member Snavely moved to adjourn at 8:35 p.m. Council member Ellis seconded. Motion carried 4, 0, 0. ATTEST: /s/ Mark Squire Mayor, Mark Squire /s/ Beverly A. Hayden City Clerk, Beverly A. Hayden

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