7. AUTHORITY MEMBER/STAFF COMMENTS 8. NEW BUSINESS 9. ADJOURNMENT

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1 A G E N D A GLENDALE HOUSING AUTHORITY COUNCIL CHAMBER 613 E. Broadway, 2 nd Floor Glendale, CA Welcome to the meeting of the Glendale Housing Authority. Meetings are broadcast live on cable channel 6 (GTV6) and rebroadcast throughout the week. Call (818) for program schedules. DVDs of the proceedings are available for purchase in the City Clerk s Office. Meetings are also archived on the City Website for viewing anytime at If you have any question about matters on the agenda, or requests for assistance, please contact the Office of the City Clerk at (818) during regular business hours. PLEASE TURN OFF CELLULAR PHONES AND PAGERS WHILE INSIDE THE COUNCIL CHAMBER. In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. At least 48 hours (or two business days) notice is required for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA JUNE 28, ROLL CALL 2. CLOSED SESSION 3. REGULAR BUSINESS AGENDA 2:30 p.m. a. Roll Call b. Report of Clerk, re: Posting of Agenda. The Agenda for the June 28, 2011 regular meeting of the Glendale Housing Authority was posted on Thursday, June 23, 2011 on the bulletin board outside City Hall. 4. APPROVAL OF MINUTES a. Minutes of the Regular Housing Authority Meetings of Tuesdays, March 22 nd and June 21 st, 2011; and the Joint City Council and Housing Authority Meeting of Tuesday, May 24, ORAL COMMUNICATIONS Discussion is limited to items NOT a part of this Agenda. Each Speaker is allowed 5 minutes. Members of the Housing Authority may question or respond to the speaker, but there will be no debate or decision. The matter may be referred to staff through the Executive Director for investigation and report. 6. BUSINESS AGENDA a. Director of Community Development, re: Professional Services Agreement Change Orders Related to the Housing Program Budget in Support of Affordable Housing Activities 1. Motion Approving Change Order for Kane Ballmer Berkman for Legal Services in the Amount of $125, Motion Approving Change Order for Tierra West Advisors for Financial Services in the Amount of $50, Motion Approving Change Order for Keyser Marston and Associates for Financial and Economic Analysis in the Amount of $43, AUTHORITY MEMBER/STAFF COMMENTS 8. NEW BUSINESS 9. ADJOURNMENT TYPED 6/23/2011 2:14 PM HA

2 M I N U T E S GLENDALE HOUSING AUTHORITY MARCH 22, ROLL CALL Quintero: Absent In the absence of Chair Quintero, Vice-Chair Parazian called the meeting to order. 2. CLOSED SESSION 2:43 p.m. a. Conference with Legal Counsel, Anticipated Litigation - One Case, Government Code Section (c). b. Conference with Real Property Negotiators: Property Location West Salem Street. Negotiations are Authorized with Central City Lights, a California Limited Partnership, and David Pasternak, Receiver for Advanced Development & Investment. Agency Negotiators Attending the Closed Session are: Jim Starbird, Scott Howard, Michael Garcia, Yasmin Beers, Hassan Haghani, Peter Zovak, Phil Lanzafame, Anne Bockenkamp, and Michael Fortney. Instructions to the Negotiator(s) will Concern the Price and Terms of Payment for the Acquisition of Land through a Deed in Lieu of Foreclosure. City Attorney Scott Howard indicated that action may be anticipated on 2a. The Authority recessed to closed session at 2:46 p.m. 3. REGULAR BUSINESS AGENDA 2:41 p.m. a. Roll Call Quintero: Absent b. Report of Clerk, re: Posting of Agenda. The Agenda for the March 22, 2011 regular meeting of the Glendale Housing Authority was posted on Thursday, March 17, 2011 on the bulletin board outside City Hall. 4. APPROVAL OF MINUTES a. Minutes of the Joint City Council and Housing Authority Meetings of Tuesdays, February 1 st and February 22 nd, Moved: Mincey Seconded: Weaver Absent: Quintero The Minutes were approved as submitted. 5. ORAL COMMUNICATIONS Discussion is limited to items NOT a part of this Agenda. Each Speaker is allowed 5 minutes. Members of the Housing Authority may question or respond to the speaker, but there will be no debate or decision. The matter may be referred to staff through the Executive Director for investigation and report. 6. BUSINESS AGENDA HA 4 A

3 7. AUTHORITY MEMBER/STAFF COMMENTS Community Development Administrative Analyst Sona Mooradian announced that on March 28 th, the SCPH would be opening the waiting list for their affordable housing property, Casa De La Paloma, reserved for low income seniors and/or disabled residents. The Authority recessed to closed session at 2:47 p.m. The Authority reconvened at 6:10 p.m. 8. NEW BUSINESS a. that the City Attorney and outside counsel Burke Williams & Sorensen are hereby authorized to initiate litigation by filing a petition seeking compliance with the legislative subpoenas issued by the Housing Authority to the receiver for Advanced Development & Investment, Inc. (ADI) Pacific Housing Diversified, Inc. (PHD). Said subpoenas pertain to four development projects at 1860 Garden Avenue, 328 Mira Loma Avenue, 3673 San Fernando, and 1814 Vassar Avenue (the Projects ). The City Attorney and outside counsel are further authorized to oppose - whether by intervention, joinder or other appropriate action - the motion brought by the Respondent in the case of Karimi v. Mithaiwala, Case No. BD , which requests a court order prohibiting the disclosure to the Housing Authority of forensic reports prepared by Crowe Horwath pertaining to the Projects. The City Attorney is further authorized to incur any and all expenses necessary in connection with said matters. Ayes: Noes: Absent: Abstain: Moved: Friedman Seconded: Weaver Vote as Follows: Drayman, Friedman, Weaver, Najarian None Mincey, Parazian, Quintero None 9. ADJOURNMENT 6:11 p.m. Moved: Weaver Seconded: Drayman Chair of the Glendale Housing Authority Clerk of the Glendale Housing Authority HA

4 1. ROLL CALL M I N U T E S GLENDALE HOUSING AUTHORITY JUNE 21, CLOSED SESSION 3. REGULAR BUSINESS AGENDA 3:12 p.m. a. Roll Call All Present b. Report of Clerk, re: Posting of Agenda. The Agenda for the June 21, 2011 regular meeting of the Glendale Housing Authority was posted on Thursday, June 16, 2011 on the bulletin board outside City Hall. 4. APPROVAL OF MINUTES a. Minutes of the Regular Housing Authority Meeting of Tuesday, June 14, 2011 Moved: Mincey Seconded: Parazian The Minutes were approved as submitted. 5. ORAL COMMUNICATIONS Discussion is limited to items NOT a part of this Agenda. Each Speaker is allowed 5 minutes. Members of the Housing Authority may question or respond to the speaker, but there will be no debate or decision. The matter may be referred to staff through the Executive Director for investigation and report. Appearing: Herbert Molano 6. BUSINESS AGENDA 7. AUTHORITY MEMBER/STAFF COMMENTS City Manager Starbird clarified the speaker s comments indicating that Police Officers do not make $120/ hour. Chair Quintero also responded, and indicated that the Verdugo Job Center, which is funded by CDBG funds, holds regular job fairs. Councilmember Najarian expressed that he felt the $120/hr overtime fee charged by Police for various programs was excessive, that they should be staffed by volunteers and hourly workers. Councilmember Manoukian agreed that the $120/hr overtime fee was too much. 8. NEW BUSINESS 9. ADJOURNMENT 3:20 p.m. Moved: Mincey Seconded: Manoukian Clerk of the Glendale Housing Authority Chair of the Glendale Housing Authority HA 4 A

5 M I N U T E S JOINT PUBLIC MEETING OF THE GLENDALE CITY COUNCIL AND THE GLENDALE HOUSING AUTHORITY MAY 24, 2011 The Joint Public Meeting of the Glendale City Council and the Glendale Housing Authority convened in the Council Chamber, City Hall, in said City, at 2:44 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk/Clerk of the Housing Authority, and on file with the City Clerk, a copy of which is as follows: May 19, 2011 Date A JOINT PUBLIC MEETING of the Glendale City Council and the Glendale Housing Authority is hereby called to meet at 2:30 p.m. on Tuesday, May 24, 2011, in the Council Chamber, City Hall, 613 E. Broadway, Glendale, CA 91206, to consider the following item of business, to wit; 1. Director of Community Development, re: Financial Update and Adjustments to the Adopted Section 8 Housing Choice Voucher Budget a. Council Resolution Appropriating $2,000,000 to Provide Additional Appropriation for Direct and Portable Voucher Housing Assistance Payments HAP Expense b. Motion to Receive and File the Report Ardashes Kassakhian, City Clerk/Clerk Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows: Upon Laura Friedman at 5:00 p.m. May 19, 2011 Glendale, CA Upon Rafi Manoukian at 5:00 p.m. May 19, 2011 Glendale, CA Upon Ara Najarian at 5:00 p.m. May 19, 2011 Glendale, CA Upon Frank Quintero at 5:00 p.m. May 19, 2011 Glendale, CA Upon Dave Weaver at 5:00 p.m. May 19, 2011 Glendale, CA Upon Don Mincey at 5:00 p.m. May 19, 2011 Glendale, CA Upon Laura Parazian at 5:00 p.m. May 19, 2011 Glendale, CA Mayor Friedman called the meeting to order at 2:44 p.m. ROLL CALL - For the Glendale City Council Najarian: Absent - For the Glendale Housing Authority Najarian: Absent Joint CC HA 4 A

6 - Report of the City Clerk of the Glendale City Council and the Clerk of the Glendale Housing Authority, re: Posting of Agenda. The Agenda for the May 24, 2011 joint public meeting of the Glendale City Council and the Glendale Housing Authority was posted on Thursday, May 19, 2011 on the bulletin board outside City Hall 1. Director of Community Development, re: Financial Update and Adjustments to the Adopted Section 8 Housing Choice Voucher Budget Ayes: Noes: Absent: Abstain: Public Comment: Herbert Molano a. Council Resolution #11-94 Appropriating $2,000,000 to Provide Additional Appropriation for Direct and Portable Voucher Housing Assistance Payments HAP Expense Moved: Manoukian Seconded: Weaver Vote as Follows: Ayes: Noes: Absent: Abstain: b. Authority Motion to Receive and File the Report Moved: Mincey Seconded: Friedman Vote as Follows: ADJOURNMENT 3:12 p.m. Manoukian, Quintero, Weaver, Friedman None Najarian None Friedman, Manoukian, Mincey, Parazian, Weaver, Quintero None Najarian None - For the Glendale City Council Moved: Weaver Seconded: Manoukian - For the Glendale Housing Authority Moved: Mincey Seconded: Parazian City Clerk of the City of Glendale Mayor of the City of Glendale Clerk of the Glendale Housing Authority Chair of the Glendale Housing Authority Joint CC HA

7 FORM CM-38 CITY OF GLENDALE CALIFORNIA REPORT TO THE HOUSING AUTHORITY June 28, 2011 AGENDA ITEM Professional Services Agreement Change Orders Related to Housing Program Budget in Support of Affordable Housing Activities: 1. Motion to Approving a Change Order to the Professional Services Agreement with Kane, Ballmer Berkman (C104942) in the Amount of $125,000, for a New "Not to Exceed" Contract Total of $305,000 and to Extend the Contract Term for Approximately Two years to End June 30, Motion to Approve a Change Order to the Professional Services Agreement with Tierra West Advisors, Inc. (C104731) in the Amount of $50,000, for a New ~ Not to Exceed H Contract Total of $150,000 and to Extend the Contract Term for Approximately One Year to End June 30, Motion to Approve a Change Order to the Professional Services Agreement with Keyser Marston (C104814) in the Amount of $43,500, for a New "Not to Exceed" Contract Total of $93,500, and to Extend the Contract Term for Approximately Two Years to End June 30, AUTHORITY ACTION Public Hearing [ ) Ordinance [ ) Consent Calendar [ ) Action Item [X ) Report Only [ ) Approved for June 21,2011 calendar ADMtNtSTRATtVE ACTION Anne Bockenkamp, Senior Administrative Analyst ~... -'~b,~~~ Philip S. Lanzafame, Chief Assistant Director of Community Development A

8 Professional Services Agreement Change Orders for Hn"cinn o... -_. Page 2 RECOMMENDATION Community Development staff recommends that the Housing Authority of the City of Glendale (Housing Authority) approve the motions for amendments to the Professional Services Agreements with Kane Ballmer Berkman, Tierra West Advisors, Inc., and Keyser Marston & Associates in support of affordable housing activities for FY SUMMARY As part of the Housing Authority Program Budget, funding is being appropriated for contractual services in the Redevelopment Set Aside (Fund 242) and HOME (Fund 203) Administration Programs for professional services agreements (PSA's) related to affordable housing activities. A Professional Services Agreement (including all change orders) can not exceed $50,000 without Housing Authority approval. The Housing Authority contracts for professional services with firms that offer specialized expertise in the area of affordable housing. At each stage of development, including negotiations, financing, land acquisition, construction oversight and contract management, legal and financial analysis services are required to assure that the Housing Authority interests are protected and that the requirements of State and Federal regulations governing use of Housing Authority funding sources are met. The need for these services is based upon the number and complexity of projects in development at any time. Currently there are several projects in development and a number of projects proposed that require a high level of legal and financial services in this coming fiscal year. As seen in Exhibit 1, the Housing Authority has 5 projects now under consideration, in predevelopment, or in construction. Continuous service by professional services firms familiar with Housing Authority policies and regulations and projects already in development is important for quick and effective implementation of housing development programs and projects. Funding for these contract amendments would be provided via Redevelopment Set Aside funds and HOME funds specifically designated for affordable housing purposes. No general funds assist with affordable housing activities. 1. Legal Services - Kane Ballmer Berkman Kane Ba llmer Berkman (KBB) is a consulting firm that provides the Housing Authority with specialized affordable housing legal services for affordable housing development projects and specialized programs. Staff has determined that additional professional services will be needed from this firm in and In July 2010, the Housing Authority approved a contract with KBB fo r services in the amount of $90,000 for a term of one year. This contract was amended to increase the amount of the contract to $180,000 in January The contract expires June 30, It is recommended that increased funding of $125,000 and a contract extension of two years (to expire June 30, 2013) be approved for the current KBB contract. In the Housing Program Budget the Housing Authority has budgeted for expenditures of $125,000 for affordable housing legal services tentatively assigned to KBB.

9 Professional Services Agreement Change Orders for HOUSlnQ Budo!!1 t'age 3 2. Financial Services Federal and State affordable housing funds have extensive requirements for financial analyses prior to approval, during development, and continuing into operational phases of affordable housing projects. A. Tierra West Advisors Tierra West Advisors (TWA) is a consulting firm that provides the Housing Authority with financial and economic analysis services for affordable housing development projects. Staff has determined that additional professional services will be needed from this firm in and In August 2009, the Housing Authority entered into a PSA with TWA for $50,000. The PSA was amended in 2010 for an additional $50,000. It is recommended that increased funding of $50,000 and a contract extension of approximately one year (to expire June 30, 2013) is recommended for the current TWA contract. In the Housing Program Budget, the Housing Authority has budgeted for expenditures of $50,000 for financial and economic analysis services tentatively assigned to Tierra West Advisors. B. Keyser Marston and Associates. Keyser Marston and Associates (KMA) is a consulting firm that provides the Housing Authority with financial and economic analysis services for affordable housing development projects. Staff has determined that additional professional services will be needed from this firm in and In October 2009, the Housing Authority entered into a PSA with KMA for $30,000. The PSA was amended in 2010 for an additional $20,000. Increased funding of $43,500 and a contract extension of approximately two years (to expire June 30, 2013) is recommended for the current KMA contract. In the Housing Program Budget, the Housing Authority has budgeted for expenditures of $43,500 for financial and economic analysis services, tentatively assigned to KMA. Funding for this contract amendment would be provided via Redevelopment Set Aside funds and HOME funds specifically designated for affordable housing purposes. No general fu nds assist with affordable housing activities. FISCAL IMPACT There is no new fiscal impact associated with th is proposed Housing Authority action. Funding for the necessary change orders were appropriated into the Redevelopment Set Aside and HOME Fund Administrative Budget by the Housing Authority during the FY budget approval process. Funding to support consultant activities are provided by affordable housing funds only. EXHIBIT Table - Housing Authority Affordable Housing Projects in Process in

10 MOTION Moved by Housing Authority Member seconded by Housing Authority Member that the Housing Authority hereby approves the following change order (contract amendment> for Kane Ballmer Berkman (legal services) in connection with professional services necessary for development of affordable housing projects through June 30, The amendment to contract number increases the contract amount by $125,000. The Executive Director is authorized to execute the amendment to contract number , subject to approval by the City Attorney. Vote as follows: Ayes: Noes: Absent : Abstain: APPROVED AS TO FORM C':::>.-.= --~ CITY ATTORNEY DATE _.!t:':';-:.i(!'e;:-::;;/:::;/:..._ 6A1 J"\FILES\DOCFILES\FACTFINOIChongc onl«ho",;"li Kane (hllm<r mll1 6 ll.wpd

11 MOTION Moved by Housing Authority Member seconded by Housing Authority Member that the Housing Authority hereby approves the following change order (contract amendment) for Tierra West Advisors (financial services) in connection with professional services necessary for development of affordable housing projects through June 30, The amendment to contract number incr eases the contract amount by $50,000. The Executive Director is authorized to execute the amendment to contract number , subject to approval by the City Attorney. Vote as follows: Ayes: Noes : Absent: Abstain: APPROVED AS TO FORM C;3..qz,N' DATE -- "/ CIlY ATTORNEY G-?-// 6A2 J.IFILES\DOCF1LESlFACTFlNIT.Changc order Housmg TiC1Tll W." mb16 1 Lwpd

12 MOTION Moved by Housing Authority Member seconded by Housing Authority Member that the Housing Authority hereby approves the following change order (contract amendment) for Keyser Marston and Associates (financial and economic analysis) in connection with professional services necessary for development of affordable housing projects through June 30, The amendment to contract number increases the contract amount by $43,500. The Executive Director is authorized to execute the amendment to contract number subject to approval by the City Attorney. Vote as follows : Ayes: Noes: Absen t : Abstain: 6A3 J:1F1LE.'>\IXXTILE:)IFACTI'INlJIClllm8t order Ilou.;ns Keys...- M.,..,on min 6 I Lwpd

13 EXHIBIT 1 Housing Authority Affordable Housing Projects in Process Project Im!! Units Status Funding 1 Doran Gardens Owner 57 I n Construction 8,820, W Doran Ave 2 Habitat Geneva Owner 5 In Construction 2,500, Geneva Ave 3 Central City Lights W. Salem Street Renter nfa Predevelopment 6,900,000 4 Mercy Housing/Glendale Memorial Hospital 209 W Los Feliz Renter 51 Predevelopment 4,000,000 5 Fifth & Sonora TBD 36 minimum Conceptual 6,000,000 (multiple addresses) 6 Funding for Future RFPfStatement Investments TBD nfa 7,850,000 of Interest TOTAL 149 minimum $36,070,000