FREQUENTLY ASKED QUESTIONS

Transcription

1 Disney

2 FREQUENTLY ASKED QUESTIONS HOTEL AND TRAVEL (for updates be sure to check 1. What is the advantage of purchasing the travel package? It is not required that you attend The Summit on the travel package. The two main reasons teams purchase the travel package are convenience and savings. a) Convenience - Everything is handled for you. Disney s Magical Express will pick you up and take you back to the airport. There is no hassle of renting vans or cars and finding drivers. Hotel registration is smoother and rooms are guaranteed. Varsity works together with the Walt Disney World Resort to block your rooms so your entire group stays together. If you book your own trip, you have to: Step 1: Call travel Agency or airlines (which could take hours). Step 2: Send in deposit for airline tickets. Step 3: Call several hotels to get room rates and availability. Step 4: Guarantee all rooms using person credit card for deposit. Step 5: Request reimbursement check from the gym. Step 6: Send your rooming list to the hotel. Step 7: Call car rental agencies to find out rates and regulations of drivers. Step 8: Fill out registration form for The Summit and mail in with registration fees or register online at varsityallstar.com. If you book with Varsity you have to: Step 1: Call A&I Travell at or your local travel agent to book flights. Step 2: Send in deposits for airline tickets. Step 3: Fill out registration forms for The Summit and mail in deposits or register online at varsityallstars.com. b) Savings- Because of our long term relationship with the Walt Disney World Resort, The Summit is able to negotiate discounted rates for hotel rooms and theme park tickets. 2. What hotel are we staying at? Accommodations will be provided at Disney s All Star Resort, Disney s Pop Century Resort and Disney s Caribbean Beach Resort. In the event that the Walt Disney World Resorts sell out of rooms prior to registration deadlines, The Summit will try to arrangements with an alternate hotel either on or off property. PLEASE NOTE: Hotels may fill up prior to posted deadlines and may include additional costs. 3. We have parents who would like to come to the Championship. Can they sign up for The Summit travel package? Of course! A lot of coaches meet with the parents and include them on the travel package with their team. However, we encourage family members and friends to register with us directly. For the Family and Friends registration form, see pages We have an uneven number of girls. Can we pay the quad rate for three girls in a room? No. The travel package prices have been calculated according to how many people are in each room. 5. Can we have five people in a room? No. Disney does not allow more than four people to a room. 6. We are arriving in Orlando at 10:00 a.m. on Friday, will our hotel rooms be ready? Most hotels do not guarantee check in until 4:00 p.m. However, if there are rooms ready in your block, the hotel will check you in early. Please be sure to communicate this to your entire group that is traveling with you. 7. Our team doesn t leave Orlando until 6:00 p.m. on Tuesday. What can we do all day? Hotel check out is at 11:00 a.m. If you would like, you can take a Walt Disney World Resort shuttle bus to Downtown Disney-West Side to shop or to one of the Walt Disney World Theme Parks. The hotel will be glad to store your luggage for you, but you will be responsible for picking it up before you depart. However, the hotel s bellmen will not move carry-on bags, electronics, or trophies How do I request a refund? All refund requests must be submitted in writing to Nicole Franklin at nfranklin@varsityspirit.com or faxed to Include the team name, amount requested, who to make the check out to, where to mail the check, and a reason for the refund. The Varsity office will review your account and issue a refund check based upon what they see in your file. All refund checks are processed AFTER the event is over. The average processing time for a refund is 4 weeks from the date the request is received. Refunds are not issued unless a written request is received.

3 FREQUENTLY ASKED QUESTIONS TICKETS AND COMPETITION (for updates be sure to check 1. When will we receive our Walt Disney World Theme Park tickets for the Championship? You receive your tickets when you register with The Summit at your hotel in Orlando. 2. Do we use our 4-day PARK HOPPER ticket for competition? Yes. Each Walt Disney World PARK HOPPER includes 3 days of tickets to enter the ESPN Wide World of Sports Complex for competition. Admission to ESPN Wide World of Sports Complex is NOT considered a theme park admission, and therefore does not use a day on your Park Hopper. 3. What does PARK HOPPER mean? A PARK HOPPER allows you to go from Theme Park to Theme Park in one day. Example: you can use your PARK HOPPER ticket to enter Disney s Hollywood Studios in the morning and then go to Epcot that evening, and it is only considered one day of admission. However, these tickets are only valid for four days. 4. Will attending The Summit Celebration party take a day off of my PARK HOPPER pass? For the Championship Celebration Party at Disney s Hollywood Studios, a day will not be taken off of your PARK HOPPER pass. PLEASE NOTE: YOU MUST HAVE A WRISTBAND TO ATTEND THE CELEBRATION PARTY. (Times may change slightly.) 5. If we do not use all four days of our Walt Disney World tickets, may we use them next year? No. All of the discounted tickets sold at The Summit have an expiration date that is listed on the back of your ticket. 6. Do spectators have to purchase a Walt Disney World PARK HOPPER ticket in order to watch competition at ESPN Wide World of Sports Complex? No! If you are only going to the ESPN Wide World of Sports Complex, you may purchase a ticket at the door for $30 per day per person. However, if you purchase a Walt Disney World PARK HOPPER ticket from The Summit it includes admission into the ESPN Wide World of Sports Complex. 7. Are there discounted park tickets available for family and friends not on the travel package? Yes, there are two different tickets. 1) 3-day PARK HOPPER Ticket- $ ) 4-day PARK HOPPER Ticket- $ ) 5-day PARK HOPPER Ticket- $ Information and pricing for these tickets can be found on page 12 and you may purchase and pay online at varsityallstar.com. Walt Disney World PARK HOPPER tickets are valid for unlimited admission into the Magic Kingdom Park, Epcot, Disney s Hollywood Studios, and Disney s Animal Kingdom Theme Park as well as three days of admission into ESPN Wide World of Sports Complex. These tickets DO NOT include The Summit bus transportation to the parks. 8. How do I find out when and where my team competes? A detailed order of competition will be posted at in mid April. The detailed order of competition will tell you the location and exact times that your team will report backstage, take pictures, warm up, and compete. 3

4 CHEER REGISTRATION FORM THE 2016 SUMMIT PLEASE PRINT OR TYPE IN BLUE OR BLACK INK INFO WILL BE MAILED TO THE ADDRESS BELOW: Gym Name Team Name Contact Person Address for further info to be sent City State & Zip Home Phone Daytime Phone Cell Phone Fax Address Country LIST YOUR FEDEX SHIPPING ADDRESS BELOW: (NO P.O. BOXES, THIS ADDRESS WILL BE USED FOR SHIPPING) Person to Receive Information Street Address City/State/Zip Daytime Phone Cell Phone Address Country PLEASE COMPLETE ONLY IF YOU ARE NOT PURCHASING THE SUMMIT TRAVEL PACKAGE. Hotel Name Name Registered Under Hotel Address / /2016 Hotel Phone Date of Check-in 4 Advisorʼs Signature # of Coaches # of Participants PLEASE CHECK CATEGORY: LEVELS Small Youth Large Youth Small Junior Large Junior Small Junior Coed Large Junior Coed Small Senior Large Senior Small Senior Coed Large Senior Coed Small Junior Restricted Large Junior Restricted Small Senior Restricted Large Senior Restricted Small Senior Restricted Coed Large Senior Restricted Coed Please Check One: Paid Bid At Large Bid Wild Card Bid Commuter PACKAGE total # Participants (Participant/Coach) $285 total # Coaches 3 day WDW PARK HOPPER Pass Registration Fees Coaches Lanyard for entrance into the rehearsal areas. Commuter PACKAGE total # Coaches (Coach ONLY) $135 2 days admission for ESPN Wide World of Sports Complex Coaches Lanyard for entrance into the rehearsal areas. The Celebration Party is an additional $35 per person (this does not include transportation). Number of tickets I would Like to purchase. We would like to upgrade our tickets to four day PARK HOPPER Passes for an additional $30 per person. Number of tickets I would like to upgrade. CROSSOVER FEES $100 fee per Crossover Athlete (Please indicate on Team Roster) CHEER CROSSOVER POLICY: Athletes can compete on no more than 2 cheer teams at The Summit. Athletes can only cross up or down one level at The Summit (EX: Level 2 athlete may only crossover to a Level 1 or Level 3 team). All Level 4.2 athletes may only crossover to levels 2, 3 or 4. Participants may only represent one gym. Participants must pay an additional $100 registration fee for each additional team performance. However, if there is an athlete that is on a Paid bid team and crossing over to another Paid Bid team there will be no crossover fee applied. Only if an athlete is on a Paid Bid team as well as an At-Large bid team will that athlete will be required to pay the crossover fee. The MAXIMUM number of individuals allowed to crossover from the 2016 Cheerleading Worlds to The Summit will be 5 athletes per team. Level 5 athletes that competed at Cheerleading Worlds can only cross to level 4 & 5 Summit divisions (Excluded: Level 4.2). Level 6 athletes that competed at Cheerleading Worlds can only cross to a Level 5 Summit team.

5 DANCE REGISTRATION FORM THE 2016 DANCE SUMMIT Please print or type in blue or black ink m Info will be Mailed to the Address Below: Gym Name Team Name Contact Person Address for further info to be sent City State & Zip Home Phone Daytime Phone Cell Phone Fax Address Country list your FEDEX SHIPPING ADDRESS Below: (no p.o. boxes, this address will be used for shipping) Person to Receive Information Street Address City/State/Zip Daytime Phone Cell Phone Address Country Please complete only if you are NOT purchasing The Summit Travel Package. PLEASE CHECK CATEGORY: Divisions Catagories: Jazz Pom Hip Hop Kick Open Lyrical Small Mini Large Mini Small Youth Large Youth Junior Coed Small Junior Large Junior Small Senior Large Senior Small Senior Coed Large Senior Coed Small Open Large Open Small Open Coed Large Open Coed Open Male Please Check One: Paid Bid At Large Bid Commuter PACKAGE total # Participants (Participant/Coach) $285 total # Coaches 3 day WDW PARK HOPPER Pass Registration Fees Coaches Lanyard for entrance into the rehearsal areas. Commuter PACKAGE total # Coaches (Coach ONLY) $135 2 days admission for ESPN Wide World of Sports Complex Coaches Lanyard for entrance into the rehearsal areas. m The Celebration Party is an additional $35 per person (this does not include transportation). Number of tickets I would Like to purchase. m We would like to upgrade our tickets to four day PARK HOPPER Passes for an additional $30 per person. Number of tickets I would like to upgrade. Hotel Name Name Registered Under Hotel Address / /2016 Hotel Phone Date of Check-in Advisor s Signature # of Coaches # of Participants DANCE CROSSOVER POLICY: An All Star dancer is limited to performing up to FOUR (4) routines from their program during the competition. Participants may only represent one program. Participants must pay an additional $100 registration fee for each additional team performance. However, if there is an athlete that is on a Paid bid team and crossing over to another Paid Bid team there will be no crossover fee applied. Only if an athlete is on a Paid Bid team as well as an At-Large bid team will that athlete will be required to pay the crossover fee. There will be no crossovers allowed between the two portions of The Summit (Cheer and Dance). Crossovers will be allowed to crossover from the 2016 Dance Worlds to The Dance Summit as long as a participating dance team was awarded a bid within the dance categories offered at The Dance Summit. 5

6 ACCOMMODATIONS THE 2016 SUMMIT Gym Name Team Name City State Country The 2016 Summit has expanded to more WDW s Value Resorts, Disney s All Star Resort and Disney s Pop Century Resort. We are also offering one of WDW s Moderate Resorts with larger accomodations. REGISTRATION AND DEPOSIT DEADLINES If your qualifying competition takes place in October, November or December, registration and deposit are due no later than January 21, If your qualifying competition takes place in January, registration and deposit are due no later than February 18, 2016, balance is due April 6th. If your qualifying competition takes place in February, registration and deposit are due no later than March 17, 2016, balance is due April 6th. If your qualifying competition takes place in March, registration and deposit are due no later than April 13, 2016, balance is due April 21st. If your qualifying competition takes place in April, registration and full payment are due no later than April 21, Choose the type of room you wish to stay in (quad, triple, double or single) Hotels may fi ll prior to published deadlines. All Walt Disney World Theme Park tickets are valid April 26, 2016 May 7, FOUR NIGHT TRAVEL PACKAGE Travel package price for the four nights of April 28 (check-in) through May 2 (check-out) or April 29 (check-in) through May 3 (check-out) includes: 4 nights of hotel accomodations 4 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party THREE NIGHT TRAVEL PACKAGE The travel package price for the three nights of April 29 (check-in) through May 2 (check-out) includes: 3 nights of hotel accomodations 4 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$549 per person...$626 per person Triple (3 per room)...$605 per person...$684 per person Double (2 per room)...$699 per person...$819 per person Single (1 per room)...$949 per person...$1217 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$521 per person...$561 per person Triple (3 per room)...$558 per person...$610 per person Double (2 per room)...$630 per person...$707 per person Single (1 per room)...$848 per person...$1008 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. Note: If you have family members who are traveling seperately from the team we suggest you have them register separately with the Summit. This will ensure them to have their own packet when they arrive to registration in Orlando (Walt Disney World tickets, etc. information). 6

7 ACCOMMODATIONS THE 2016 SUMMIT Gym Name Team Name City State Country TWO NIGHT TRAVEL PACKAGE Travel package price for the four nights of April 29 (check-in) through May 1 (check-out) includes: 2 nights of hotel accomodations 3 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party EXTRA NIGHTS (Only with the four night package!) Wednesday, April 27, 2016 Thursday, April 28, 2016 Tuesday, May 3, 2016 Optional Extra Nights (Wednesday, April 27, Thursday, April 28, or Tuesday, May 3). Since the hotel has very limited space available for these nights, reservations for the extra nights will be accepted on a fi rst come fi rst served basis. Disregard this section if you plan to stay the regular four nights and fi ve days. Disney s All Star Resort or Disney s Pop Century Resort... $ per room (regardless of occupancy) Disney s Caribbean Beach Resort... $ per room (regardless of occupancy) COMMUTER PACKAGE ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$498 per person...$512 per person Triple (3 per room)...$519 per person...$550 per person Double (2 per room)...$567 per person...$618 per person Single (1 per room)...$714 per person...$834 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. (PARTICIPANT/COACH) $285 (COACH ONLY) $135 3 day WDW Park Hopper Pass 3 days admission for ESPN Wide World of Sports Complex Registration Fees Coaches Lanyard for entrance into the rehearsal areas. Coaches Lanyard for entrance into the rehearsal areas. PAID BIDS Up to $549 credit will be given to each athlete on the Summit travel package. No credits may be used for family members or for additional tickets. However, if a team chooses the Quad 3 night package the athlete will receive a $521 credit. If a Paid Bid team chooses to not stay on property then they will receive the Commuter Paid Bid package for free. A $365 value per athlete. The Paid Bid Commuter Package receives the following: 4 day Walt Disney World Park Hopper Pass Celebration Party wristband Registration Fees MAILING ADDRESS: The Summit P.O. Box Memphis, TN OR TO FED EX YOUR REGISTRATION: 6745 Lenox Center Court Suite 300, Memphis, TN

8 Gym Name Team Name City State Division Level Hotel Preference: Disney s All Star Resort Disney s Pop Century Resort Disney s Caribbean Beach Resort ROOMING LIST IMPORTANT: This form must be completed in order for your registration to be accepted. Reservations will be entered according to the dates below and charged as such. List below names in full of people staying in either quad (4), triple (3), double (2), or single (1), rooms. In parenthesis, specify one of the following for each person: (P) = Participant (C) = Coach (F) = Family/Friend PLEASE NOTE: Rollaway beds are not available. (PLEASE PRINT OR TYPE) FILL IN FOR UPGRADE TO 5 DAY PARK HOPPER. PLEASE COLOR IN FOR UPGRADE ONLY. FOR AN ADDITIONAL $30. SINGLES (ONE IN EACH ROOM) Age P/C/F Arrival Date Depart Date Ticket Upgrade SINGLES (ONE IN EACH ROOM) Age P/C/F Arrival Date Depart Date Ticket Upgrade DOUBLES (TWO IN EACH ROOM) TRIPLES (THREE IN EACH ROOM) DOUBLES (TWO IN EACH ROOM) TRIPLES (THREE IN EACH ROOM) QUADS (FOUR IN EACH ROOM) QUADS (FOUR IN EACH ROOM)

9 CREDIT CARD PAYMENTS THE 2016 SUMMIT Gym Name Team Name City State Country If any family members wish to charge their deposit or balance of payment on a credit card, we accept VISA, MasterCard, Discover or American Express. Below list the person wishing to charge, their credit card number, expiration date and amount to be charged along with their signature. Please send this information along with your registration. (One form per family group.) CREDIT CARD TYPE: VISA MC AMEX DISC Exp. Date: / / Total Amount Charged: $ Account Number: CVV Security Code: Deposit or Balance of Payment* Name (Print) Signature Billing Address* Daytime Telephone Number Cell Phone Number City, State Zip Address If this credit card payment is not for your entire group, please list person(s) and amounts to be paid with this credit card. List person(s) and amounts to be paid with this credit card. Person(s) Amount *Please complete this form for each charge (i.e. charge your deposit in January and then complete another charge form in February to charge your balance). If your qualifying competition takes place in January, registration and deposit are due no later than February 18, 2016, balance is due April 6th. If your qualifying competition takes place in February, registration and deposit are due no later than March 17, 2016, balance is due April 6th. If your qualifying competition takes place in March, registration and deposit are due no later than April 13, 2016, balance is due April 21st. If your qualifying competition takes place in April, registration and full payment are due no later than April 21, * In order for credit cards to be processed, we MUST have the billing address for the credit card being charged. This address MUST include the zip code for the billing address. THIS FORM MAY BE DUPLICATED. 9

10 CHEER TEAM ROSTER THE 2016 SUMMIT Gym Name Team Name Division # Males # Females Address City State Zip Country Event where team qualified BID TYPE PAID BID AT LARGE BID WILD CARD BID Gym Owners/Coaches names you would like listed on the video screen at the event (LIMIT OF THREE PLEASE) TEAM ROSTERS: Varsity All Star will no longer be using the hand-written rosters for USA teams competing at The Summit. All Teams will submit their rostersʼ through their USASF profiles like they have through the season. All athletes must meet all participation, substitution and alternate guidelines. Submitting Rosters: 1. Log in to your USASF Organization Profile. 2. From the EVENT ROSTER page, Select ADD TO SCHEDULE 3. In the PRODUCER box select The Summit and then click on SEARCH EVENTS 4. Select The Summit 2016 to ADD TO SCHEDULE 5. Select the team and then SUBMIT TO SCHEDULE NOTE: Please make sure that all coaches & gym owners entering the warmup area are professional members and listed on team roster. All Coaches will be required to show ID prior to being admitted into any rehearsal venues. Rules and Regulations for The Summit can be found on and will need to be signed and returned with your Summit Registration. 10

11 DANCE TEAM ROSTER THE 2016 SUMMIT Gym Name Team Name Division #Males #Females Categories: Jazz Pom Hip Hop Kick Open Lyrical Address City State Zip Country Event where team qualified BID TYPE PAID BID AT LARGE BID Gym Owners/Coaches names you would like listed on the video screen at the event (LIMIT OF THREE PLEASE) TEAM ROSTERS: Varsity All Star will no longer be using the hand-written rosters for USA teams competing at The Summit. All Teams will submit their rostersʼ through their USASF profiles like they have through the season. All athletes must meet all participation, substitution and alternate guidelines. Submitting Rosters: 1. Log in to your USASF Organization Profile. 2. From the EVENT ROSTER page, Select ADD TO SCHEDULE 3. In the PRODUCER box select The Dance Summit and then click on SEARCH EVENTS 4. Select The Dance Summit 2016 to ADD TO SCHEDULE 5. Select the team and then SUBMIT TO SCHEDULE NOTE: Please make sure that all coaches & gym owners entering the warmup area are professional members and listed on team roster. All Coaches will be required to show ID prior to being admitted into any rehearsal venues. Rules and Regulations for The Dance Summit can be found on and will need to be signed and returned with your Summit Registration. 11

12 EXTRA TICKET ORDERS THE 2016 SUMMIT NOTE: Transportation is NOT included with purchase of these tickets. Extra tickets may ONLY be ordered on varsityallstar.com. Tickets can be picked up in Orlando Tuesday, April 26 through Friday, April 29, Instructions on where to pick these tickets up will be sent to you at a later date. WALT DISNEY WORLD TICKETS AVAILABLE FOR PURCHASE THREE DAY PARK HOPPER - $ each (Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports. All Walt Disney World Theme Park Tickets are valid April 26 - May 7, FOUR DAY PARK HOPPER - $ each (Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports. All Walt Disney World Theme Park Tickets are valid April 26 - May 7, FIVE DAY PARK HOPPER - $ each (Summit Transportation is not included) Includes Three Days admission to ESPN Wide World of Sports. All Walt Disney World Theme Park Tickets are valid April 26 - May 7, COUNTER SERVICE MEAL VOUCHERS - $16.00 each (One entreé, dessert and beverage per voucher - at designated Theme Park dining locations. Lunch or Dinner Only) SUNDAY EVENING CELEBRATION PARTY AT DISNEY S HOLLYWOOD STUDIOS - $35.00 each** (The Summit Transportation is not included) **Disney transportation will not be available. Refunds will not be given for Celebration wristbands. 12 TICKETS ARE VALID APRIL 26, 2016 through MAY 7, 2016.

13 AIRPORT TRANSPORTATION If you need transportation to and from the Orlando International Airport (MCO), you must read this information carefully. We will be ing you a transportation form with important instructions for setting up your transportation to and from the airport. This form will be included in your registration confirmation . We will also send you an reminding you when it is time to send this information to Disney. Transportation between Orlando International Airport (MCO) and the Walt Disney World Resorts will be provided by Disney s Magical Express. Attendees utilizing another airport will need to find alternate transportation. Disney s Magical Express provides motorcoach transportation to/from the Walt Disney World Resort and special luggage delivery service. Disney s Magical Express requires a reservation. Each guest must be registered at a Walt Disney World Resort prior to contacting Disney s Magical Express. After registering for the event, each team will be provided with specific details to book their Disney s Magical Express reservation. Reservations need to be completed 14 days prior to arrival. Guests will be asked to provide a mailing address and inbound/outbound flight information. Disney s Magical Express will mail Airport Transportation Booklets which include detailed arrival instructions and special luggage tags. Disney s Magical Express luggage service is not available after 10:00 pm. If you or your team arrives after 10:00 pm you will be responsible for claiming your luggage and bringing it with you on the Disney s Magical Express buses. 13

14 FRIENDS AND FAMILY REGISTRATION INFORMATION Registration is also available online at THE NEXT TWO PAGES ARE FOR FRIENDS & FAMILY REGISTERING SEPARATELY FROM THE TEAM. Tear out the next three pages and give them to friends and family who would like to attend the The Summit on our Travel Package! Please feel free to make copies of these pages! ATTN: The Summit P.O. BOX MEMPHIS, TN FEDEX ADDRESS: 6745 LENOX CENTER COURT, SUITE 300 MEMPHIS, TN If your qualifying competition takes place in October, November or December, registration and deposit are due no later than January 21, 2016 If your qualifying competition takes place in January, registration and deposit are due no later than February 18, 2016 If your qualifying competition takes place in February, registration and deposit are due no later than March 17, 2016 If your qualifying competition takes place in March, registration and deposit are due no later than April 13, 2016 If your qualifying competition takes place in April, registration and full payment are due no later than April 21,

15 FRIENDS AND FAMILY REGISTRATION THE 2016 SUMMIT Varsity encourages Friends and Family to attend The Summit! We want to offer you the same great travel packages that teams are offered. We HIGHLY recommend that you set up your own registration by filling out all portions of the front and back of these forms. ONE CONTACT PER PACKAGE. Please send only one registration form per group. Your Name Mailing Address FedEx Address City, State, Zip City, State, Zip ( ) Home Phone Daytime Phone Cell Phone Address Gym/Team that you are supporting Hotel Preference: Disney s All Star Resort Disney s Pop Century Resort Disney s Caribbean Beach Resort ROOMING LIST: IMPORTANT: This form must be filled out completely in order for your registration to be accepted. Reservations will be entered according to the dates below and charged as such. List below names in full of people staying in either quad (4), triple (3), double (2), or single (1), rooms. In parenthesis, specify one of the following for each person: (P) = Participant (A) = Advisor (F) = Family/Friend PLEASE NOTE: Rollaway beds are not available. (PLEASE PRINT OR TYPE) FILL IN FOR UPGRADE TO 5 DAY PARK HOPPER PLEASE COLOR IN FOR UPGRADE ONLY. FOR AN ADDITIONAL $30. SINGLES (ONE IN EACH ROOM) Age P/A/F Arrival Date Depart Date Ticket SINGLES (ONE IN EACH ROOM) Upgrade DOUBLES (TWO IN EACH ROOM) TRIPLES (THREE IN EACH ROOM) P/A/F Arrival Date Depart Date Ticket Upgrade DOUBLES (TWO IN EACH ROOM) QUADS (FOUR IN EACH ROOM) Age AIRPORT TRANSPORTATION If you need transportation to and from the Orlando International Airport (MCO), you must read this information carefully. We will be ing you a transportation form with important instructions for setting up your transportation to and from the airport. This form will be included in your registration confirmation . We will also send you an reminding you when it is time to send this information to Disney. Transportation between Orlando International Airport (MCO) and the Walt Disney World Resort will be provided by Disney s Magical Express. Attendees utilizing another airport will need to find alternate transportation. Disney s Magical Express provides motorcoach transportation to/from the Walt Disney World Resort and special luggage delivery service. Disney s Magical Express requires a reservation. Each guest must be registered at a Walt Disney World Resort prior to contacting Disney s Magical Express. After registering for the event, each team will be provided with specific details to book their Disney s Magical Express reservation. Reservations need to be completed 14 days prior to arrival. Guests will be asked to provide a mailing address and inbound/outbound flight information. Disney s Magical Express will mail Airport Transportation Booklets which include detailed arrival instructions and special luggage tags. 15

16 FRIENDS AND FAMILY REGISTRATION THE 2016 SUMMIT Gym Name Team Name City State Country The 2016 Summit has expanded to more WDW s Value Resorts, Disney s All Star Resort and Disney s Pop Century Resort. We are also offering one of WDW s Moderate Resorts with larger accomodations. REGISTRATION AND DEPOSIT DEADLINES If your qualifying competition takes place in October, November or December, registration and deposit are due no later than January 21, 2016 If your qualifying competition takes place in January, registration and deposit are due no later than February 18, 2016 If your qualifying competition takes place in February, registration and deposit are due no later than March 17, 2016 If your qualifying competition takes place in March, registration and deposit are due no later than April 13, 2016 If your qualifying competition takes place in April, registration and full payment are due no later than April 21, 2016 Choose the type of room you wish to stay in (quad, triple, double or single) Hotels may fi ll prior to published deadlines. All Walt Disney World Theme Park tickets are valid April 26, 2016 May 7, 2016 FOUR NIGHT TRAVEL PACKAGE Travel package price for the four nights of April 28 (check-in) through May 2 (check-out) or April 29 (check-in) through May 3 (check-out) includes: 4 nights of hotel accomodations 4 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party THREE NIGHT TRAVEL PACKAGE The travel package price for the three nights of April 29 (check-in) through May 2 (check-out) includes: 3 nights of hotel accomodations 4 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$549 per person...$626 per person Triple (3 per room)...$605 per person...$684 per person Double (2 per room)...$699 per person...$819 per person Single (1 per room)...$949 per person...$1217 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$521 per person...$561 per person Triple (3 per room)...$558 per person...$610 per person Double (2 per room)...$630 per person...$707 per person Single (1 per room)...$848 per person...$1008 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. Note: If you have family members who are traveling seperately from the team we suggest you have them register separately with the Summit. This will ensure them to have their own packet when they arrive to registration in Orlando (Walt Disney World tickets, etc. information). 16

17 FRIENDS AND FAMILY REGISTRATION THE 2016 SUMMIT Gym Name Team Name City State Country ACCOMMODATIONS DIRECTIONS: TWO NIGHT TRAVEL PACKAGE Travel package price for the four nights of April 29 (check-in) through May 1 (check-out) includes: 2 nights of hotel accomodations 3 day Walt Disney World PARK HOPPER Pass (with 3 days admissions into ESPN Wide World of Sports Complex) Bus Transportation to all scheduled events DME Transportation to/from the airport Celebration Party EXTRA NIGHTS (Only with the four night package!) Wednesday, April 27, 2016 Thursday, April 28, 2016 Tuesday, May 3, 2016 Optional Extra Nights (Wednesday, April 27, Thursday, April 28, or Tuesday, May 3). Since the hotel has very limited space available for these nights, reservations for the extra nights will be accepted on a fi rst come fi rst served basis. Disregard this section if you plan to stay the regular four nights and fi ve days. Disney s All Star Resort or Disney s Pop Century Resort... $ per room (regardless of occupancy) Disney s Caribbean Beach Resort... $ per room (regardless of occupancy) COMMUTER PACKAGE (PARTICIPANT/COACH) $285 3 day WDW Park Hopper Pass Registration Fees Coaches Lanyard for entrance into the rehearsal areas. ALL STAR RESORT OR POP CENTURY CARIBBEAN BEACH RESORT Quad (4 per room)...$498 per person...$512 per person Triple (3 per room)...$519 per person...$550 per person Double (2 per room)...$567 per person...$618 per person Single (1 per room)...$714 per person...$834 per person (NONE OF THE PRICES INCLUDE AIRFARE.) * Most rooms will have two double beds, however single rooms may have only one king bed. You may upgrade your 4 Day PARK HOPPER to a 5 Day PARK HOPPER for an additional $30 per person. Please indicate this on your rooming list. PAID BIDS Up to $549 credit will be given to each athlete on the Summit travel package. No credits may be used for family members or for additional tickets. However, if a team chooses the Quad 3 night package the athlete will receive a $521 credit. If a Paid Bid team chooses to not stay on property then they will receive the Commuter Paid Bid package for free. A $365 value per athlete. The Paid Bid Commuter Package receives the following: 4 day Walt Disney World Park Hopper Pass Celebration Party wristband Registration Fees MAILING ADDRESS: The Summit P.O. Box Memphis, TN OR TO FED EX YOUR REGISTRATION: 6745 Lenox Center Court Suite 300, Memphis, TN

18 CREDIT CARD PAYMENT: If any family members wish to charge their deposit or balance of payment on a credit card, we accept VISA, MasterCard, Discover or American Express. Below list the person wishing to charge, their credit card number, expiration date and amount to be charged along with their signature. Please send this information along with your registration. (One form per family group.) CREDIT CARD TYPE: VISA MC AMEX DISC Exp. Date: / / Total Amount Charged: $ Account Number: Deposit or Balance of Payment* 18 Name (Print) Billing Address* Daytime Telephone Number City, State Zip Address CVV Security Code: Cell Phone Number Signature If this credit card payment is not for your entire group, please list person(s) and amounts to be paid with this credit card. Person(s) Amount *Please complete this form for each charge (i.e. charge your deposit in January and then complete another charge form in February to charge your balance). Balance of payment due by April 16, CANCELLATION POLICY: For cancellations received on or before March 5, 2016, all monies will be refunded with the exception of the one hundred dollars ($100.00) per person deposit. For cancellations between March 6, 2016 and March 11, 2016, an additional $ per person penalty will apply to cover hotel and entertainment guarantees. Cancellations received after April 11, 2016 will result in a FULL FORFEITURE of all monies paid. All cancellations must be in writing to The Summit. We will not accept cancellations by phone. Deposits from cancellations cannot be applied toward your balance. I have read the cancellation policy and understand and accept its contents. I have also advised all participants, parents and chaperones of my group of this cancellation policy. Main Contact Signature Date Each adult traveling on the travel package and each participant s parent must sign below. We have read the cancellation policy and understand and accept its contents. Your application will not be entered without all signatures. If your qualifying competition takes place in January, registration and deposit are due no later than February 18, 2016, balance is due April 6th. If your qualifying competition takes place in February, registration and deposit are due no later than March 17, 2016, balance is due April 6th. If your qualifying competition takes place in March, registration and deposit are due no later than April 13, 2016, balance is due April 21st. If your qualifying competition takes place in April, registration and full payment are due no later than April 21, 2016.

19 REGISTRATION ONLINE HAS BEEN UPDATED. PLEASE READ, VERY IMPORTANT!! All Teams must be recorded as attending before any spectators will be allowed to register for that team. Coaches enter your attending team list or Roster as soon as possible. If you are the Main Coach registering your team: 1. Create an account (you will need your customer number after logging in) 2. Select if your team is on the package or commuting (if you have some doing both click on package) 3. Enter in the names of your attending participants and coaches or your attending Roster (list ages for competitors) 4. You may register your team as commuters or on a hotel package from the Roster list 5. You may add spectators to your rooms (do not put spectators on your Roster) 6. You may upgrade tickets or order additional tickets by clicking on details by each person s name 7. You do not have to register everyone on your Roster (some participants may be rooming with their parents or commuting and need to register individually) 8. Pick your division for your team (s) and assign participant names to teams 9. Go to the summary page, make sure everything is correct and hit submit 10. You have the option to pay on line or pay later. Note, if you pay later, rooms are not guaranteed until we receive payment If you are a spectator or coach and you are registering yourself, family & friends (separate from team s rooming list): 1. You will need the Reservation Number from the Main Coach in order to register 2. Create your sign on and enter in the reservation number 3. You may enter your names for rooms and/or pull from the roster if you are also registering a participant or coach that is not rooming on the team s rooming list 4. You may upgrade tickets or order additional tickets by clicking on details by each person s name 5. Go to the summary page, make sure everything is correct and hit submit 6. You have the option to pay on line or pay later. If you pay later, rooms are not guaranteed until we receive payment If you are registering your child as a Commuter : 1. You will need the Reservation Number from the Main Coach in order to register 2. Create your sign on and enter in the registration number 3. Click button that says Commuter 4. Pull your child s name from the roster 5. If you would like to upgrade your participant s tickets or order additional tickets for yourself or other family members, click on Details 6. Go to the summary page, make sure everything is correct and hit submit

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