APA and PowerPoint Monday, June 27, 2016, 8:30-9:00 pm ET Presenter Amy Sexton Kaplan University Writing Center Please click here to access this

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1 APA and PowerPoint Monday, June 27, 2016, 8:30-9:00 pm ET Presenter Amy Sexton Kaplan University Writing Center Please click here to access this recorded workshop: 1

2 Learning Outcomes Identify what APA Style says about using APA in PowerPoint. Identify three key components of APA Style. Apply APA guidelines to a PowerPoint presentation. 2

3 APA Format + In-text Citations + References= APA APA stands for American Psychological Association, which publishes The Publication Manual of the American Psychological Association, currently in the 6 th edition. While APA style is used mostly in the social and behavioral sciences, it s the default standard at Kaplan. APA generally refers to three things: format (or the way a paper looks), in-text citations, and references (or the way the writer acknowledges the use of outside resources). 3

4 What does APA say about PowerPoint? My professor told me to do a PowerPoint presentation in APA Style. I ve read the whole book and I can t find a format for slideshows (Hume-Pratuch, 2010). APA does not specify how to do a presentation in APA Style. It is one of those areas that falls outside of the scope of APA Style. As APA Style Expert Hume- Pratuch (2010) notes, If it s not in the manual, it s not an APA rule (para. 1). 4

5 APA Style calls for a separate title slide with a header and a page number. The title of the paper, the name of the author, and the university affiliation is centered horizontally and vertically on the page. A 12 point sans serif font like Arial or Times New Roman is preferred. 5

6 Like a paper, a presentation needs a separate title slide. The identifying information, including the title, the name of the author, and the name of the university should be centered on the slide. The font and size of your text may not adhere to APA guidelines, though. You may want to choose a different font, and it is a best practice to use at least a 24 point font for visibility. 6

7 This is a short demonstration showing how to set up a title slide in PowerPoint. When you open PowerPoint, the default is a title slide. Use the options under the Design tab if you want to change the design and color scheme of the slide. To type into the default text boxes, simply click in the box. Use the options available in the Font group to change the size and font of the text. 7

8 Discussion Slides Each discussion slide should have a title. Typically, presentations contain bulleted points. Like any assignment, you must use in-text citations with corresponding references to indicate where you have borrowed words, ideas, or graphics from outside sources. You should also use original and relevant graphics. Typically, it is best to avoid ClipArt. If you do borrow pictures from other sources, like web pages, you must provide appropriate attribution for them as well. For help with citing graphics and visuals, please visit our Citing Graphics and Visuals tutorial linked on the Writing Center Resources slide. 8

9 Use Smart Art to generate great original graphics! It is easy to use SmartArt to show relationships between ideas, and you do not have to cite the visuals that you create. Smart Art choices can be found under the Insert tab in the Illustrations group. 9

10 In-text citations should be used both one the slides and in the notes to indicate anywhere you have used the words, ideas, or creations of others. You should provide in-text citations for bulleted points (paraphrased, summarized, or quoted), information in the notes, and visuals. 10

11 In-text Citation and Full References Paraphrases, summaries, and quotes are ways to use another author s information in your writing, and in order to avoid plagiarism and to also show you are an ethical and credible researcher, you must attribute that information to the source with a citation. APA citation style has two parts: in-text citations and full reference citations. In-text citations Use in the body of the paper Show what information comes from outside sources Include author and year for paraphrases/summaries Include author, year, and page (p.) or paragraph (para.) number for quotations Full reference citations Place at the end of the document on a reference list Include enough information to lead the reader to the source Follow a standard structure Short demonstration found here 11

12 Example of In-Text Citation for a Paraphrase (or summary): When paraphrasing or summarizing, you must identify the author s last name and the publication year in the sentence. You can do this a couple ways: Write the paraphrase and put the author and year in a parenthetical citation at the end of it, or you can make the author s name part of the sentence structure in a signal phrase such as Author describes. When you make the author s name part of the sentence grammar, you still have to put the publication year in parentheses directly after it. 12

13 Example of In-Text Citation for a Quote When quoting, you have to put quotation marks around the borrowed text and identify the author s last name, the publication year, and the page or paragraph number. You can either include the author s name as part of your text in a signal phrase and then put the year and page in parenthetical citations, or you can follow the quoted text with a parenthetical citation having all three required elements. In the first example on the slide, the author s name is part of the sentence structure. The year follows the author s name in parentheses, and the page number follows the quote in parentheses. Notice that there are quotation marks around the borrowed text, and the period ends the sentence after the parenthetical citation to enclose the citation in the sentence that it pertains to. In the second example, the citation is included in parentheses after the quote. 13

14 References page References follow specific format Center the word References at the top of the page Use hanging indent. Alphabetize references. Double space references. 14

15 References Slide Format references exactly as they would appear in a paper Center References No bullets 1.5 or double spacing Hanging indent Alphabetize references. Use more than one slide if needed 15

16 Full Reference Citation in APA Style Begin with author (individual or corporate). If no author is provided, 1. Check source for credibility. 2. If credible, begin with title instead. Follow the four-part format: Author. (Year). Title. Publication or retrieval information. It is helpful to know the basic elements of any reference. The APA Style Blog has a great article, The Generic Reference, on this approach. This article recommends that you ask four questions when constructing a reference: Who? When? What? Where? The who will be the author, whether it is an individual author or a corporate or organizational author. The when is the year the source was published. The what is generally the title of the source, and the where is the retrieval information or publication information. If you do not have an author, then you can begin the reference with the title of the source. If there is no date give, then you can use the abbreviation n.d. which stands for no date. Please see this link for more information about the generic reference: 16

17 References Slide Demonstration Center the word References at the top of the slide. Use the ruler to create a hanging indent. Check the line spacing. 17

18 Writing Center Resources APA and PowerPoint (video tutorial) Creating Effective PowerPoint Presentations Common Citations in APA Format, 6 th edition Basic Citation Guidelines APA References Page (video tutorial) Citing Graphics and Visuals 18

19 For more writing support, connect with the KUWC s new public webpage. You can actually Google and find this page. This is also a great way for you to stay connected to the KUWC through Facebook and Twitter. Many of our resources are here as well. 19

20 References Hume-Pratuch, J. (2010, May 27). My professor says. Retrieved from 20

21 Come visit the Academic Support Center. We can be found under the My Studies tab, then under Academic Support Center. 21

22 On the main Academic Support Center page, you will see the links to each center s services and resources. Please update the text below to reflect your center s services. For the Writing Center, these include Live Tutoring, Paper Review Service, the Writing Reference Library, Citation Guidelines, Workshops, English Language Learner, and Fundamental writing help. Notice, you can access the Kaplan Guide to Successful Writing on the right hand side in both print and audio form. 22

23 Amy Sexton, Tutor, Workshops Write us at Workshops are recorded and recording links, with an accompanying PowerPoint, are posted on the Writing Center Workshops page after the workshop. Introductory Video Survey Link Writing Center 2016 Kaplan University Writing Center Connect with the Academic Support Centers. ASC Blog ASC on Twitter 23