Toshiba MFP User Guide for MPTC

Transcription

1 Toshiba MFP User Guide for MPTC Last update: 1/31/2012

2 Toshiba MFP User Guide for MPTC Table of Contents Faxing... 2 Color Printing... 6 Duplexing... 8 Hold (Secure) Printing TO SET HOLD PRINT PER PRINT JOB TO SET HOLD PRINT AS THE DEFAULT PRINT JOB TYPE TO RELEASE A PRINT JOB Changing Number of Pages Per Sheet Scan-To Scan-To-File Stapling User Authentication and FOB Registration Page 1

3 Faxing The faxing feature allows faxes to be sent to MPTC s Fax Over IP server. 1. Place the object to fax with a cover sheet on the ADF (automatic document feeder). Page 2

4 1. Press the FAX button on the control panel. 2. Press the button on the control panel. Page 3

5 3. Enter the fax number to send your fax to. Use the format <fax Press OK when done. must be added to the number. The fax will fail to send if it is not added. Page 4

6 4. Press SEND. 5. The fax will be sent out to the intended receipt. If the fax fails to transmit, a failure notice will print out on the MFP. 6. IMPORTANT: When finished, press the Function Clear button on the keypad twice to logout. Page 5

7 Color Printing The Toshiba MFP s default to black and white but are capable of printing in color. 1. From within the printing application (i.e. Microsoft Word), click on Printer Properties. Page 6

8 2. Change the Color settings on the Basic tab to Color and press OK. Changing this to color will only affect the current document you are working on. 3. Continue printing from within your application (i.e. Microsoft Word). Page 7

9 Duplexing Duplex is enabled by default on the Toshiba MFP s. You can disable duplexing on a per job basis by following these steps: 1. From within the printing application (i.e. Microsoft Word), click on Printer Properties. Changing the settings within the application will not affect the duplex settings you must change it in Printer Properties. Page 8

10 2. Click on the Finishing tab. Uncheck 2-Sided Printing or change the duplex type and press the OK button. Changing the duplex settings will only affect the current document. 4. Continue printing from within your application (i.e. Microsoft Word). Page 9

11 Hold (Secure) Printing Hold printing is a feature where you can send the print job to the MFP and it will be held until you authenticate against the device. This feature can be set per print job or as the default. TO SET HOLD PRINT PER PRINT JOB 1. From within the printing application (i.e. Microsoft Word), click on Printer Properties. Page 10

12 2. On the Basic tab, click on Hold Print 3. Press OK. 4. Continue printing from within your application (i.e. Microsoft Word). Page 11

13 TO SET HOLD PRINT AS THE DEFAULT PRINT JOB TYPE 1. Right-click on your printer icon and choose Printing Preferences Page 12

14 2. On the Basic tab, change the Print Job to Hold Print and press the OK button. 3. By default, your MFP printer will send all jobs to hold print. Page 13

15 TO RELEASE A PRINT JOB 1. Authenticate yourself on the Toshiba MFP. 2. On the Toshiba MFP, press the PRINT button followed by the HOLD button. Highlight your job, and press the PRINT button on the touch screen. Your job will print and disappear from the list. 3. IMPORTANT: When finished, press the Function Clear button on the keypad twice to logout. Page 14

16 Changing Number of Pages Per Sheet A great way to reduce your printing footprint is to print multiple pages per sheet. 1. From within the printing application (i.e. Microsoft Word), click on Printer Properties. It is required to change the number of pages per sheet in the printer driver and not the application. Page 15

17 2. Click on the FINISHING tab and change the Number of pages per Sheet settings. Press the OK button. Changing the number of pages per sheet will only affect the current document. 1. Continue printing from within your application (i.e. Microsoft Word). Page 16

18 Scan-To- The scan-to- feature lets you send scans to specified addresses. The scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an attachment to one or more recipients. Lookup of addresses will only scan for staff addresses. Please note that the from address defaults to the printer name. For example, the MFP in C113 would have a from address of C113PR2@morainepark.edu. You can change the from address in step Place the paper on the ADF (automatic document feeder) Page 17

19 2. Press the SCAN button on the control panel 3. Press the button on the control panel Page 18

20 4. You can select the addresses in various ways. You can select an contact from the address book. Contact the IT department if you want the address book pre-filled. You can also search by pressing the SEARCH key. Page 19

21 5. Press Okay when you have your addresses ready. Page 20

22 6. The next step is to specify the optional settings on the screen: a. Enter in the subject and body information. b. Specify the file name and format. c. Press the down arrow and change any additional information if needed like the from address or the from name and press the OK button Page 21

23 7. Next, you can optionally change the document settings by pressing the common settings button. 8. To start the scan, press the SCAN button. Page 22

24 9. You can check the status of the scan by clicking on the JOB STATUS button at the bottom of the touchscreen. 10. IMPORTANT: When finished, press the Function Clear button on the keypad twice to logout. Page 23

25 Scan-To-File The scan-to-file feature lets you send scans to network folder under Y:\ALL STAFF\MFP SCANNING and/or O:\Scanning (on select MFP s). The scanned image is converted to a PDF, XPS, TIFF, or JPEG file. 1. Place the paper on the ADF (automatic document feeder) Page 24

26 2. Press the SCAN button on the control panel 3. Press the FILE/USB button on the control panel Page 25

27 4. REMOTE 1 is selected by default AND SHOULD NOT BE CHANGED. Other options we suggest changing: 1. Change the file format to PDF (under FILE FORMAT COLUMN) 2. Modify the file name (lower left). Press OK when done. Page 26

28 5. OPTIONAL: To preview the scan before savings, press PREVIEW. 6. Next, you can optionally change the document settings by pressing the common settings button. This is where you modify the scanning engine to handle two side documents, set it to scan in color, and increase the scanning resolution. Page 27

29 7. To start the scan, press the SCAN button. 8. You can check the status of the scan by clicking on the JOB STATUS button at the bottom of the touchscreen. 9. IMPORTANT: When finished, press the Function Clear button on the keypad twice to logout. Page 28

30 Stapling Stapling is set in two locations within most applications (like Microsoft Word) or within the Printer Properties. 1. To change it on the printer properties, click on Printer Properties from within the printing application (i.e. Microsoft Word) Figure 1 - Setting Stapling Options via Printer Properties Page 29

31 2. Click on the Finishing tab and make any changes you need for stapling. Press Ok when finished and continue printing. Figure 2 - Setting Stapling Options on the Finishing Tab of the Printer Properties Page 30

32 3. Some applications (like Microsoft Word) allow you to set the stapling within the application. Either choice can be used (within the application or as part of the printer properties). Figure 3 - Choosing Stapling Options within an Application (Microsoft Word 2010) Page 31

33 User Authentication and FOB Registration The following procedure outlines how to gain access to the Toshiba Multi Function Printer (MFP). 1. User authentication to your PaperCut account on the Toshiba MFP is done using one of two methods key fob or network login ID: METHOD 1 KEY FOB a. If you have a key fob, tap the key fob on the key fob reader once and you will hear a beep when it is successfully read. Proceed to METHOD 2 if you do not have a key fob. i. If your key fob is already registered, proceed to step 2. ii. If this is the first time the key fob is used, you will see the Associate New Card screen as show in in Figure Tap the blank Username field on the console touchscreen and enter in your network user ID using the touchscreen keypad 2. Tap the Password field on the console touchscreen and enter in your network password using the touchscreen keypad. 3. Tap the Associate Card button on the console touchscreen to finish the association process. Figure 4 - Associate New Card (FOB) Page 32

34 iii. Figure 2 shows the screen that will appear when your card is successfully registered into PaperCut. 1. Press the Function Clear button twice on the keypad to logout. 2. Tap the key fob on the key fob reader once and you will hear a beep when it is successfully read. Proceed to Step Please call the Help Desk if you are having problems. Figure 5 - Successful Card Association Page 33

35 METHOD 2 NETWORK LOGIN ID b. If you forgot your key fob or you do not have a key fob, you can login with your network login ID: i. Tap the Username button on the console touchscreen and type in your network login ID using the touchscreen keypad ii. Tap the Password button on the console touchscreen and enter in your network login password using the touchscreen keypad. iii. Tap the OK button on the console touchscreen on the USER AUTHENTICATION SCREEN. Figure 6 - User Authentication Screen Page 34

36 2. The Toshiba MFP console will display the information shown in Figure 4 upon successful authentication either with a FOB or network authentication. Contact the Help Desk if you are having issues. Figure 7 - Successful User Authentication 3. The next step is to either change the charged-to account by pressing the Change Account button on the console touchscreen or continue with your desired task by pressing the Copy, Scan, or Fax button on the console keypad. 4. IMPORTANT: When finished, press the Function Clear button on the console keypad twice to logout and register your charge-back in PaperCut. 5. You can review your print and copy log anytime by visiting and clicking on Recent Print Jobs. Page 35