Microsoft Excel 2007

Transcription

1 Microsoft Excel 2007 Fran Kovach Reference & Education Librarian Coley Cowan Business Manager Department of Information & Communication Sciences

2 Excel terms Spreadsheet, sheet Rows are numbered Columns are alphabetical Cells have an address, A1 Ribbon Scrollbars Sheet tabs New sheet insert Formula bar

3 Office button Click here to open, save or print. Click New to start a new sheet Save as - type the name of the file, the extension for Excel 2007 is.xlsx, can be saved in other formats.xls Open existing sheets Right of the office button is the Quick access tool bar Click on the double arrows to checkmark and customize the Quick access icons.

4 Prepare the document for distribution Properties View and edit workbook properties such as Title Author and Keywords Inspect Document Check the workbook for hidden metadata or personal information Encrypt Document Increase the security of the workbook by adding encryption Restrict Permission Grant people access while restricting their ability to edit, copy, and print Add a Digital Signature Ensure the integrity of the workbook and make it read-only Mark as Final let readers know the presentation is final and make read only Run Compatibility Checker check for feature not supported by earlier versions

5 Excel Options - Popular Edit Custom Lists, Click Add

6 Excel Options Formulas

7 Excel options Proofing Custom Dictionaries

8 Excel Options - Save Format Autorecovery

9 Excel Options Popular Edit Custom Lists Click Add Formulas Proofing Custom dictionaries 1. Advanced 2. Custom 3. Add-ins 4. Trust 5. Resources Save Format, Autorecovery

10 Freeze the Row and column headers Under View ribbon Decide what rows to freeze Freeze the Row Scroll Down Unfreeze the row Freeze Columns Freeze Panes

11 Adjust Row Height and Column Width Drag the row up or down Click to drag column left or right If the column is too small ### will show. Increase the size of the column to see the numbers.

12 Formats Home ribbon Formats Shortcut menu right mouse click Format Cells Select columns

13 Home ribbon Clipboard - cut, copy, paste, paste special Font styles, sizes, borders Alignment general, $, % wrap text merge and center

14 Home ribbon Styles Conditional Formatting Format as Table Cell styles

15 Conditional Formatting

16 Format as Table Select cells, Choose Format

17 Insert select Column or Row

18 Delete Select Column or Row

19 Format - width height row or column, rename sheet

20 Auto Fill Type January, automatically fills in the months of the year Type year, automatically fills in the years Counts type 1, 2 Sequences 543, 544 Fill Handle + +

21 Home ribbon Editing AutoSum Working formula Sum Average Count Numbers Max Min More Functions

22 Let s do the Math Always start the formula with the = equal sign + Addition = A1 + A2 - Subtraction = A1 A2 * Multiplication = A1 * A2 / Division = A1/A2

23 Calculation practice Type in 23, 33, 44, 55 in row 1 Type in 31, 42, 54, 33 in row 2 1. Add the first row. 2. Subtract Multiply 44 * Divide 55/33 Remember two things: Blank cell for the answer and start the formula with an = equal sign

24 Formula bar and fx Insert Function Insert function symbol AutoSum Formula bar

25 Practice with the AutoSum January February Total 45 32

26 Insert function practice 1. Type 45, Go to a blank cell. This is where the answer will appear. 3. Click on fx on the formula bar 4. Choose Sum 5. Click and drag 45, 32 to insert the numbers in the formula. 6. If the answer is 77, press enter.

27 Click fx on the formula bar Choose Sum Click OK

28 Check the formula Click OK

29 Tables Illustrations Charts Links Pivot Table Insert ribbon Table Clip Art, Picture Shapes Smart art Column, Other charts Line, Pie, Area, Scatter Hyperlink Text Header Footer

30 Header Footer 1. Insert ribbon 2. Click on Header 3. Design view add Header at the top and Footer at the bottom of the page 4. Click View Normal to go back

31 Themes Page Setup Themes Colors, Fonts, Effects Margins, Orientation, Size Print, Area, Breaks Page layout ribbon Scale to Fit Sheet options Arrange Width, Height, Scale Gridlines, Headings Selection, Align

32 Formulas Function library Defined names Formula auditing Fx Insert Function Autosum, recently used Financial, Logical, Text Lookup, Math, More Formulas ribbon Name manager Calculation Calculation options

33 Get external Data Connections Data Tools Outline From Access, From Web From Text, From Other Existing, Connections Refresh All Data ribbon Text to Columns Remove duplicates Consolidate, What If Group, Ungroup, Subtotal

34 Proofing Comments Changes Spelling, Research Thesaurus, Translate New Comment Show All Comments Protect Sheet Protect Workbook Share Workbook Protect and Share Allow Users to Edit Ranges Track changes Review ribbon

35 Workbook views Show/Hide Zoom Window Macros Normal, Page Layout Page Break, Custom, Full Screen Gridlines, Ruler Formula Bar, Heading Zoom, 100%, Zoom to selection View ribbon New Window, Arrange Freeze Panes, Split, Hide Save Workspace, Switch workspace

36 Printing Page layout, page setup, sheet Set Print Area, Titles, Order Request Page Preview

37 Page Setup

38 Page selection Select area to be printed Print what choose Selection

39 Print Preview

40 Office button Save as name file Save as.xlsx or other format