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1 MS Excel Handout: Level 2 elearning Department 2016 Page 1 of 11

2 Contents Excel Environment:... 3 To create a new blank workbook:...3 To insert text:...4 Cell addresses:...4 To save the workbook:... 5 To modify column width:...5 To modify the row height:...5 To insert rows:...6 To insert columns:... 6 To format text in bold or italics:...6 To change the font style:...7 To change the font size:...7 To change the text color:...7 To add a border:...8 To format numbers and dates:...8 To merge cells:...8 Move to a New Worksheet:...9 Format Numbers... 9 Excel Functions...10 Page 2 of 11

3 Excel Environment: To create a new blank workbook: Left-click the Microsoft Office button. Select New. The New Workbook dialog box opens, and Blank Workbook is highlighted by default. Click Create. A new blank workbook appears in the window. Page 3 of 11

4 To insert text: Left-click a cell to select it. Each rectangle in the worksheet is called a cell. As you select a cell, the cell address appears in the Name Box. Cell addresses: Each cell has a name, or a cell address, based on the column and row where it is located. For example, this cell is C3 because it is where column C and row 3 intersect. Page 4 of 11

5 To save the workbook: Left-click the Microsoft Office button. Select Save or Save As. o Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you'd like to save the file for the first time or if you'd like to save the file as a different name. o Select Save if the file has already been named. To modify column width: Position the cursor over the column line in the column heading, and a double arrow will appear To modify the row height: Position the cursor over the row line you want to modify, and a double arrow will appear. Page 5 of 11

6 To insert rows: Select the row below where you want the new row to appear. Click the Insert command in the Cells group on the Home tab. The row will appear. To insert columns: Select the column to the right of where you want the column to appear. Click the Insert command in the Cells group on the Home tab. The column will appear. To format text in bold or italics: Left-click a cell to select it, or drag your cursor over the text in the formula bar to select it. Click the Bold or ItalicsorUnderline command. Page 6 of 11

7 To change the font style: Select the cell or cells you want to format. Left-click the drop-down arrow next to the Font Style box on the Home tab. Select a font style from the list. To change the font size: Select the cell or cells you want to format. Left-click the drop-down arrow next to the Font Size box on the Home tab. Select a font size from the list. To change the text color: Select the cell or cells you want to format. Left-click the drop-down arrow next to the Text Color command. A color palette will appear. Select a color from the palette. Page 7 of 11

8 To add a border: Select the cell or cells you want to format. Click the drop-down arrow next to the Borders command on the Home tab. A menu will appear with border options. To format numbers and dates: Select the cell or cells you want to format. Left-click the drop-down arrow next to the Number Format box. Select one of the options for formatting numbers. To merge cells: Go to cell B2. Type Sample Worksheet. Select cells B2 to E2. Choose the Home tab. Click the Merge and Center button in the Alignment group. Excel merges cells B2, C2, D2, and E2 and then centres the content. Page 8 of 11

9 Before Merging After Merging: Move to a New Worksheet: In Microsoft Excel, each workbook is made up of several worksheets. Each worksheet has a tab. By default, a workbook has three sheets and they are named sequentially, starting with Sheet1. The name of the worksheet appears on the tab Format Numbers You can format the numbers you enter into Microsoft Excel. For example, you can add commas to separate thousands, specify the number of decimal places, place a dollar sign in front of a number, or display a number as a percent. 1. Move to cell B8. 2. Type Click the check mark on the Formula bar. Page 9 of 11

10 4. Choose the Home tab. 5. Click the down arrow next to the Number Format box. A menu appears. 6. Click Number. Excel adds two decimal places to the number you typed. 7. Click the Comma Style button. Excel separates thousands with a comma. 8. Click the Accounting Number Format button. Excel adds a dollar sign to your number. 9. Click twice on the Increase Decimal button to change the number format to four decimal places. 10. Click the Decrease Decimal button if you wish to decrease the number of decimal places. Excel Functions Use an equal sign to begin a formula. SUM: Adds a range of cells together AVERAGE: Calculates the average of a range of cells COUNT: Counts the number of chosen data in a range of cells Page 10 of 11

11 MAX: Identifies the largest number in a range of cells MIN: Identifies the smallest number in a range of cells Page 11 of 11

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