The DDC Assessment Portal Webster Central School District Initial Rollout. February 2013
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1 The DDC Assessment Portal Webster Central School District Initial Rollout February 2013
2 The DDC Menu Options Navigation and Filtering
3 Main Menu The menu directs you to the 3 areas of DDC: Reports this area is used for viewing and creating reports Exams this area is used to manage your exams including answer sheets, scanning and running reports on a single DDC exam Batches this area contains all of the uploaded answer documents which can be reviewed and downloaded
4 Standard Reports Menu This menu includes reports that the district wants to access quickly. At the start of a rollout, the Student Snapshot is accessible. As your district uses DDC, additional reports can be added. Examples other reports are the ACT and PSAT reports.
5 The Return To Option This menu option appears on the upper right side of each page. It allows you to go back to a different part of the portal in a single click. The options in this menu vary based on the current page you are viewing.
6 The Report Filter Options Multiple filters can be applied to printing answer sheets and viewing reports. Filtering options include (but are not limited to) grade level, subject, ethnicity and gender. Each filter is set through its own dropdown.
7 Saving Custom Filters DDC allows users to save filter settings. Once the filter is set, click the cog icon in the upper right corner of the filters to save the setting. You will be prompted to name the filter. Saved filters can be edited at a later date.
8 How to Create Student Answer Sheets Defining the Exam
9 The Exams Screen Exams are stored in folders similar to your documents. Teachers can save exams to their Private folder. Administrators will be able to save to a Public folder which can be used by all teachers. Setting up a proper folder structure is important to make finding exams easier. We suggest course and year be included in your folder names.
10 The Exams Screen The exams contained in the chosen folder are displayed on the right side of the screen. The menu in the upper right allows you to create a new exam, review batches of scanned answer sheets and view archived exams. Exams are listed in the right side. Exams can be edited by clicking the pencil icon, moved by grabbing the box and dragging the exam or chosen by clicking the exam name.
11 Creating an Exam Answer Document DDC will prompt you to create the bubble sheet for the exam. Enter the exam name Choose if you want the question numbers to be continuous or to start anew at each section Decide if multiple choice questions should be printed horizontally or vertically. Click Next
12 Creating an Exam Answer Document Define the exam by adding sections of question types. The Header can be any text Choose the question type - multiple choice, constructed response or manually scored.
13 Question Types Multiple Choice choose the number of questions, the number of choices and the numbering of the choices Constructed Response choose the number of questions, number of lines and whether the lines should be shown. The student work will appear on the answer sheet. Manually Scored choose the number of questions. The student work will not appear on the answer sheet.
14 Creating an Exam Answer Document Once defined, the sections will be listed on the right side of the screen. Section headers and the order (just drag and drop the section) can be edited and sections can be deleted.
15 First Preview of the Answer Sheet Once the sections are defined, click the preview button to see the answer sheet. Check each question in each section to ensure all questions are listed and the space provided to students is sufficient. All questions will be displayed with a value of 1 point (this will be edited in the next step).
16 Entering Answers and Question Values Continue to define the exam by entering question values and multiple choice answers If there are district rubrics uploaded into DDC, one can be attached to the constructed response and manually scored questions. The set all function can be used to set up an exam quickly, but answer sheets should not be printed unless the question values are correct.
17 Second Preview of Answer Sheet Once values have been entered for each question, click preview to review the point values on the answer sheet. Values of 1 through 4 will have bubbles for each possible value. Questions valued at 5 points or more will have 3 brackets onto which points will be entered.
18 Finishing and Saving the Exam The answer sheet will be saved once the Finish button is pressed.
19 Next Steps Once finished, additional options will be displayed including Aligning the exam to standards Printing answer sheets Editing the exam And more
20 Exam Options and Reporting Standards Alignment, Printing and Single Exam Reports
21 Exam Options Every exam has an exam options page from which most functions are available. This page will be displayed when the exam is chosen from the exam folder page.
22 Create/Edit Menu Options Align to Standards align common core or learning standards to exam questions Edit the Exam change the answer document Clone the Exam create a duplicate of the exam which can then be edited Set Print Windows to ensure correct printing
23 Aligning Questions to Standards Questions can be aligned to common core or learning standards. To assign standards to a question, click on the question, click on a standards and click align. Multiple standards and multiple questions can be chosen by holding the Ctrl key while items are chosen Detailed instructions are available at the bottom of the page.
24 Print Menu Options Print Answer Sheets print bubble sheets for students Print Feedback Sheets grade reports that can be distributed back to students
25 Printing Answer Sheets Set "Page Scaling" to "None" and uncheck "Auto Rotate and Center" when printing in Adobe PDF Reader!
26 Scan/Enter Data Menu Options Download DDC Exam Scanner this will allow for answer sheet scanning from any TWAIN scanner View/Edit Student Answers allows teachers to enter answers and points for student exams Merge Results into this Exam allows scanned answer sheets to be combined into one exam
27 Edit Exam Data This function allows multiple choice answers and constructed response or manually scored point values to be entered if the answer sheet could not be scanned properly.
28 Report Menu Options Print Single Exam Reports including Summary Report Error Analysis Report Item Analysis Report Standard Summary Report
29 Adding Scale Color Coding to Reports Below the filter menus, scales can be chosen to color code reports so they can be read easier. Color scales can be added to every exam section or only to the overall score.
30 Exporting Charts and Tables All charts can be exported to a pdf for printing and table data can be exported into excel. The export options are available at the bottom of the report.
31 Summary Report The Summary Report displays data by exam section including points possible, points earned and percentage score. A summary is provided at the bottom of the report.
32 Viewing Student Answers To the left of every student s name is an icon. Clicking this icon opens the student s answers.
33 Standard Summary Report The Standard Summary Report displays percentage earned by each student broken down by aligned standard. A summary is provided at the bottom of the report.
34 Item Analysis Report The Item Analysis report provides a distracter analysis for all multiple choice questions. For each answer choice, the number of students who chose that answer is displayed. The correct answer is displayed in blue. Understanding which incorrect answer was chosen most can assist teachers in correcting student misconceptions.
35 Error Analysis Report The Error Analysis report displays which questions a student answered correctly, incorrectly or left blank. A summary is provided at the bottom of the report.
36 Uploading Exam Resources Upload all exam documents into DDC so they are readily available. Documents, pdfs and excel spreadsheets can be uploaded. Locate the resource using the Browse button. Type a description of the resource and click upload.
37 Additional Reporting District and Custom Reports
38 Student Snapshot The Student Snapshot lists all exam data housed in DDC. Users have the choice of which exams to include on the report.
39 Custom Reporting The Report menu opens the list of District reports, including the Student Snapshot as well as all saved custom reports. Custom reports can be created by choosing Create New Report.
40 Custom Reporting The Report menu opens the list of District reports, including the Student Snapshot as well as all saved custom reports. Custom reports can be created by choosing Create New Report.
41 Creating Custom Reports The following data can be added to custom reports: Student Information Testing Data (if imported) NWEA Data (if imported) Custom Exam Data Classroom Grades Classroom Grades Calculated Columns Footer Calculations
42 Creating a Custom Report Each section is defined by checking the data fields to be included in the report. Once added to the report, data fields can be reordered to allow for easier analysis.
43 Reviewing Scanned Answer Sheets Correcting Errors and Viewing Student Work
44 Reviewing Batches Each batch of scanned or uploaded data sheets should be reviewed for errors. The Review Batches screen displays any errors in the upload. Clicking on the Review opens the batch. Each error is described and can be corrected by the user. Some errors can be fixed in bulk.
45 Helpdesk extension 2 Phone hours 8am 6pm
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