LEARNING MANAGEMENT SYSTEM USER GUIDE: TURNITIN GRADEMARK RUBRICS

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1 LEARNING MANAGEMENT SYSTEM USER GUIDE: TURNITIN GRADEMARK RUBRICS Any subject that has a Turnitin assignment can have a rubric added to assist in quick and consistent marking and feedback to students. A rubric is a set of criteria reflecting the assessment objectives, the scale that the criteria are judged by and a definition of each criterion/scale intersection. A simplistic example is shown below: Not Evident Developing Proficient Research Please use the references provided to help develop your argument. Well done on the set references, but your future essays will benefit from further reading. A good selection of set and independent references. Content The content presented does not show evidence that you are familiar with this topic. The argument and conclusion require further development. You have incorporated material from a wide range of sources to formulate a convincing argument and strong conclusion. Expression This assignment was not presented in one of the styles described in week 2 s tutorial. This assignment had some errors in expression. Allow time for editing your final submission. This assignment was in general well expressed and enjoyable to read, with evidence of careful editing. A rubric may be: created when an assignment is created; created and attached at a later date; applied to several assignments; and modified to create a new rubric. The most difficult part of rubric creation can be deciding on the scale and criteria definitions to use as feedback. It is often best to sketch out these comments and run them past colleagues before making the rubric in Turnitin. If you create the text in an Excel spread sheet, this may then be imported directly into the Turnitin rubric. For details see Create a rubric via Excel on page 2. As a rubric may not be edited once it has been attached to an assignment, it is very important to get it right before marking a real assignment. Because of this, it is recommended that you create a fake assignment in your playpen and have teaching staff practice using the rubric before it is attached to a real assignment. If changes are required, detaching the rubric from a fake assignment will not cause any grief or require real work to be remarked. A simplified rubric called a Grading Form is also available. Grading forms allow you to set criteria, but do not contain default comments. When marking you enter a free-form comment for each criterion, plus have the option to enter a score not restricted by a scale. For more information on grading forms see page 2. Create a rubric via Turnitin 1. Open a subject in the LMS where you have a Turnitin assignment. 2. From Control Panel >> Subject Tools >> Turnitin Assignments open any Turnitin assignment by clicking its name. 3. Click the Libraries tab in the Turnitin window that appears. 1

2 Learning Management System user guide: Turnitin GradeMark Rubrics 4. Click Rubric/Form Manager. 5. If you have not used rubrics before, an empty rubric that you can edit will appear. (The remainder of these instructions assume you are using rubrics for the first time.) If you have used rubrics before, the most recently accessed of your rubrics will be displayed. The icon top left may be used to access another rubric you have created, to duplicate a rubric or create a new rubric. 6. The rubric appears as a table, with criteria entered as row headings (Criterion 1, Criterion 2 etc) and the scale as column headings (Scale 1, Scale 2 etc). 7. Enter a name for the rubric in the highlighted field at the top of the table. Note: there is a Save button on the bottom of the screen. Use this periodically as you create the rubric to ensure changes are saved. 8. Determine the scale to be used for your rubric e.g. Advanced > Intermediate > Basic; Very Good > Good > Acceptable > Needs Improvement > Unsatisfactory. 9. Click on Scale 1 and type in the scale you want to use. Repeat for remaining scales. If additional scales are needed, click the + on the top right to add. Note: If you add more than five elements in the scale you increase the probability that staff will have to scroll to see all options when marking. 10. Rubrics can be Standard with a score given per scale (each criterion of a scale weighted the same), Custom with a score per element (each element given an individual mark), or Qualitative with only feedback given, no score. Buttons at the bottom of the screen let you select the option that suits your needs these in turn will hide/show scoring areas for you to fill in. 11. Enter your criteria headings (limit 13 characters) and descriptions (optional) e.g. Crit.Thinking, Structure, Punctuation, References, etc. 12. Enter the description for the criterion at each scale level and give a score (if required). This description will be visible to the marker when marking, and the student when reading feedback. 13. Click Save. Your rubric is now saved to your library and available to you whenever you are in Turnitin. The attached rubric will also be available to all staff that are marking the assignment. Delete a scale or criterion 1. Put your cursor over the heading of a scale or criterion. A small trash icon will become visible. 2. Click the trash icon to delete. 3. Confirm deletion when prompted. Note: If you accidentally delete a scale or criterion, you can click Cancel at the bottom of the screen and no changes since your last Save will be kept. Create a rubric via Excel You may find it easier to create a rubric in Excel and then import it. Only qualitative rubrics can be made in Excel, but these may be edited after importing to make scoring or custom rubrics. 1. Create an Excel file for your rubric with the following characteristics: The scale of the rubric must be the first row and must not exceed 20 items. The criteria of the rubric must be the first column and must not exceed 50 rows. The criteria descriptions should be in the same cell as the criteria titles. Criteria titles must be 13 characters or less. 2

3 Learning Management System user guide: Turnitin GradeMark Rubrics 2. Below is an example of what your Excel file might look like. You can also download a copy of this example file from: 3. Import the Excel file containing your rubric using the steps described on page 9. Once imported, it is possible to modify the rubric, adding scores or percentages if required. Create and use a Grading Form 1. Open a subject in the LMS where you have a Turnitin assignment. 2. From Control Panel, Subject Tools, Turnitin Assignments open any Turnitin assignment by clicking its name. 3. Click the Libraries tab in the Turnitin window that appears. 4. Click Rubric/Form Manager. 5. If you have not used rubrics before, an empty rubric that you can edit will appear. Click the View available rubrics icon in the top left corner. 6. Select Create New Grading Form. 7. The screen that appears is similar to a rubric, but simpler. Click in the blue area at the top to Enter a grading form name. Enter criteria names and descriptions (descriptions will be visible under an information icon when viewing the grading form). Add additional criteria using the plus sign (+) at the top or bottom of the grading form screen. Remove criteria using the trash can icon to the right of any criterion. Click Enable scoring (bottom left) if required. If selected, staff will be able to manually enter a score for each criterion. This score may then be used to calculate a score for the assignment. 3

4 8. Click Save. Learning Management System user guide: Turnitin GradeMark Rubrics 9. When using GradeMark, click the View/edit Rubric icon to see the grading form. Enter comments and scores as required. If scores are used, click Apply score to grade to have the score flow through to the LMS Grade Centre. Note: Grading forms may be attached, duplicated, imported and exported using the same methods as used for rubrics. Create or attach a rubric or grading form at assignment creation 2. Navigate to the content page where the Turnitin assignment is to appear. 3. Ensure Edit Mode is ON. 4. From Assessments select Turnitin Assignment. 5. Select the type of assignment e.g. Paper, and click Next Step. 6. Enter the assignment details (title, point value, start, due and post dates). Note: If you unsure about what an option does, click the blue question mark for pop-up assistance. 7. Click + Optional settings to enter instructions to students (on naming conventions etc) and to change default options for originality reports, matching and submission. 8. At the bottom of the optional settings in a section called Attach a rubric to this assignment. If you have a rubric already created, click the drop down menu to select a rubric to attach to your assignment. If you do not have a rubric created, or need to modify an existing rubric, select Launch Rubric Manager. Follow the instructions from step 5 of the first page of this document. 9. Select the desired rubric from the Attach a rubric to this assignment dropdown menu. 10. Click Submit. Attach a rubric or grading form after assignment creation Two methods are described below for attaching a rubric after an assignment has been created. The most commonly used (and easiest) is shown first, but the fact that a rubric is attached may not be obvious to all staff (see note). 3. Open the assignment where you want to create the rubric. By default the Assignment Inbox is the active tab. 4. Click the Edit assignment tab. 5. Click + Optional settings. 6. At the bottom of the optional settings in a section called Attach a rubric/grading form to this assignment. 4

5 7. Select the desired rubric/grading form from the dropdown menu. 8. Click Submit. Learning Management System user guide: Turnitin GradeMark Rubrics Note: Only the person who attaches the rubric in this way is able to see it via the Edit Assignment >> Optional Settings. If another staff member looks at Optional Settings, they will only see No Rubric listed. If the second staff member attempts to attach a rubric to the assignment, they will be warned that detaching a rubric may result in data being lost. The second method (below) will let people see a rubric that another staff member has attached to the assignment. Alternate method to assign a rubric or grading form after assignment creation If you open a student submission to start marking with a rubric, then realise the wrong rubric has been applied, you can still change it. 1. The student submission will be displayed on the left of screen. QuickMark options appear on the right of screen. 2. Click the View/edit rubric icon (bottom right) to see the rubric/grading form currently attached. 3. Click the spanner icon on the top right of the pane. 4. If you want a different rubric/grading form to the one displayed click the icon top left and select from the list that appears. 5. When the rubric/grading form to be used is displayed, click the chain icon at the top right. 6. The rubric is now attached to this assignment and the chain icon changes to a broken chain. 7. Close. Notes: You should only attach the rubric/grading form to an assignment once it is complete. A rubric/grading form must be detached from an assignment before changes can be made. Detaching will result in criteria being unselected for those assignments already marked; requiring staff to check and remark these assignments. What you will see when marking an assignment Once a rubric/grading form has been attached to an assignment it can be used for consistent marking and feedback for students. 3. Open an assignment that has a submission. 4. Click the Grade icon next to any student submission. The submission will appear with GradeMark tools (quickmark sets) appearing on the right. 5. Click the View/edit rubric icon (bottom right). If using a rubric 6. Each criterion will be displayed, with numbers for the scale appearing to the right. 7. Move your mouse over a number: criterion information appears in the blue area at the bottom of the pane. 8. Click a number in the scale to select it. 9. If you select a number in error, click another number, or click the number again to deselect. Numbers selected in a rubric are automatic saved when you select them. Note: If the rubric you are using is not qualitative (i.e. if it uses a score or percentage) you will need to click the Apply rubric percentage to grade button at the bottom of the screen. 5

6 If using a grading form 10. Enter comments as required for each criterion. Learning Management System user guide: Turnitin GradeMark Rubrics 11. Enter scores if used. Click Apply score to grade to have the score flow through to the LMS Grade Centre. Associate a comment with a criterion If you have attached a rubric/grading form to the Turnitin assignment you are able to associate individual comments with particular assessment criteria. 1. Insert a QuickMark into the student s document. 2. Type your comment in the box that appears. 3. In the Associate a criterion drop down select the criterion that you are commenting on. Note: Criteria are listed by their name, so something named Criterion 1, Criterion 2 etc will not be helpful with this process. 4. Click Save. 5. The QuickMark icon will include a rubric icon. AND The rubric/grading form page will show that comments are associated with that criterion. 6. Click the numbered comment bubble in the rubric/grading form to see the attached comments. 7. Put your mouse on a comment in the list to have a Show option appear. Click Show to jump to that location in the document. 6

7 Learning Management System user guide: Turnitin GradeMark Rubrics Want to see more than numbers? A rubric/grading form pane can be expanded to view criteria descriptions in full. 1. When using a rubric to mark, click the expand icon in the top left of the rubric pane. 2. The expanded rubric appears in a separate window. 3. The expanded rubric window can be dragged around as needed, even to another screen. If the rubric window gets lost behind other windows, click Bring to the top (right of screen). What students see when receiving their feedback Students will only be able to view feedback, including rubric/grading form feedback, once the post date of the assignment has passed. Students may be able to see the grade for the assignment prior to this, depending on the options selected for the assignment. 1. Students will navigate to the Turnitin assignment and click View/Complete. 2. The assignment inbox will be visible. Depending on assignment options selected, students may be able to see a rubric, their similarity score and feedback. Students are also able to take a copy of the document from this screen. 3. When the post date has passed, making GradeMark comments and rubric feedback become visible to students, the View button becomes available. Students click View. 4. General comments will be visible in the pane on the right. QuickMark comments will be visible in-line within the document. Comments associated with rubric criteria will have a different icon appearing in the text and a numbered icon in the rubric. Rubrics and grading forms (if used) will be visible when the View rubric... icon is clicked. 7

8 Duplicate a rubric or grading form Learning Management System user guide: Turnitin GradeMark Rubrics Duplicate is useful when you have made a rubric and just need to tweak it for a different assignment. 3. Open any assignment. 4. Click the Libraries tab. 5. Click Rubric/Form Manager. 6. Click the icon in the top left corner of the table to display options. 7. Select the rubric/grading form you want to duplicate so that it is displayed on screen. 8. Click the icon in the top left corner of the table to display options. 9. Select Duplicate 10. A duplicate of the rubric/grading form will be displayed. 11. Make changes as required and Save. Export a rubric or grading form You can export a copy of your rubric / grading form if you have a colleague who would like to use it in their own subject or assignment. Staff marking your assignment will automatically have access to the rubric or grading form you have attached. The export file that is created has an.rbc extension and can not be opened independently it must be imported into Turnitin to be read or used. 3. Open any assignment. 4. Click the Libraries tab. 5. Click Rubric/Form Manager. 6. Click the icon in the top left corner of the table to display options. 7. Select the rubric/grading form you want to export so that it is displayed on screen. 8. Click the View import/export icon in the top right corner to display options. 9. Select Export. 10. Choose to Save the.rbc file. This file may now be shared with others. 8

9 Learning Management System user guide: Turnitin GradeMark Rubrics Import a rubric or grading form You can use Import to convert an appropriately formatted Excel file into a useable Turnitin rubric (see page 2 for details), or to import a Turnitin rubric created and exported by someone else (see page 8 for details). 3. Open any assignment. 4. Click the Libraries tab. 5. Click Rubric/Form Manager. 6. Click the View import/export icon in the top right corner to display options. 7. Select Import. 8. Click Select files to locate the XLS or.rbc file to import. 9. Open. 10. The imported rubric may now be edited as needed, then linked to an assignment. 11. Save. Please report any errors or omissions in this guide to lms-guides@lists.unimelb.edu.au The University of Melbourne has used its best endeavours to ensure that material contained in this publication was correct at the time of printing. The University gives no warranty and accepts no responsibility for the accuracy or completeness of information and the University reserves the right to make changes without notice at any time in its absolute discretion. Users of this publication are advised to reconcile the accuracy and currency of the information provided with the relevant department of the University before acting upon or in consideration of the information. Copyright in this publication is owned by the University and no part of it may be reproduced without the permission of the University 9