City of Lyons. Title: Purchasing/Inventory Control Clerk. Purchasing/Inventory Control Clerk

Transcription

1 Purchasing/Inventory Control Clerk The City of Lyons, located at 161 N.E. Broad Street, Lyons GA seeks a full-time, Purchasing/Inventory Control Clerk The right candidate will have experience in purchasing of equipment, materials, and supplies. Applications for this position will be taken through September 24 th The City of Lyons is an equal-opportunity employer. If you wish to apply, please send a resume and completed employment application to The City of Lyons 161 N.E. Broad Street, Lyons GA No phone calls please. Applications and complete job description can be found on-line at City of Lyons Title: Purchasing/Inventory Control Clerk DEFINITION: This is administrative position that reports to the City Manager. Performs duties related to the purchase of equipment, materials and supplies stocked in all departments; inputs Purchase Orders and maintains computerized inventory and related records; receives, stores, and issues a variety of supplies, materials, and equipment ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs purchasing functions in accordance policy. Purchases equipment, materials and supplies according to City policies. Develops and maintains a professional business rapport with vendors. Maintains computerized inventory records on a daily basis; inputs purchase orders. Researches products using catalogs and other means available. Maintains perpetual physical inventory of department stock. Maintains records of items received. Verifies quantities and types of items received against invoices, purchase orders and/or freight bills. Receives, stores, and issues a variety of supplies, tools, materials, and equipment. Works with co-workers and vendors to resolve various issues and problems such as stocking new items, damaged products and handling returns. Operates various office equipment in the course of duties such as a personal computer, fax machine, copier, and adding machine. Operates delivery truck, other light motor vehicle to pick up, deliver, or move parts or supplies. Assists with annual physical inventory of assets. Provides vacation and temporary relief as needed. Any other task assigned by supervisor

2 NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: Purchasing principles and practices. Warehouse operations and methods. Shipping and receiving practices, procedures and terminology. Safety principles and practices. Modern office equipment and machines. Computer operating procedures. Principles and practices of customer service. Basic principles of supervision and training. Ability to: Follow oral and written instructions. Learn Municipal Purchasing practices, and common Purchasing terminology. Comply with all state and federal health and safety rules and procedures. Follow established safety practices. Establish and maintain effective working relationships with vendors. Exercise good judgment and confidentiality in maintaining sensitive information. Learn required software programs utilized in inventory management and control. Prepare and maintain a variety of purchasing, inventory, and warehouse records. Physically and safely lift 100 lbs. Operate and use various office equipment including a personal computer, fax machine, copier, printer, and adding machine. Verbally communicate effectively with outside vendors, as well as City workforce and immediate coworkers. Establish and maintain effective working relationship with others and contribute to a successful City Stores team. Show awareness and respect for the diversity of the City workforce and community. PHYSICAL DEMANDS: CONTINUOUS lifting of objects weighing up to 25 lbs.; sitting, walking; standing; bending and stooping; squatting; climbing; kneeling; balancing; crouching; reaching at and above shoulder height; pushing/pulling; twisting at waist; upward and downward flexion of neck; side-to-side turning of neck. OCCASIONAL lifting/handling of objects weighing up to 100 lbs.; fine finger dexterity and light to moderate finger pressure to manipulate a computer keyboard and adding machine; grasp to hold/carry boxes; pinch/grasp to file and manipulate writing instruments WORK ENVIRONMENT: indoor office, warehouse, and outdoor environment

3 Title: Recreation Program Coordinator City of Lyons DEFINITION: Under general supervision from the Recreation Director performs professional duties in planning, developing, coordinating, implementing, and supervising recreation and athletic programs for the City of Lyons..

4 ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists Recreation Director in Planning, organizing, and implementation of recreation programs by overseeing a variety of sports and recreation programs, ordering supplies and collecting registrations Coordinate volunteer requests from the community; recruit, train and supervise volunteer coaches and staff Work independently and be responsible for overseeing activities at designated locations such as parks, school facilities, baseball/softball fields and other public facilities. Includes setting up and take down at facilities and areas for special events, including weekends, holidays and evenings. Prioritize job tasks and complete them within specified time frames meeting strict deadlines. Schedule recreation facilities and supervise condition of facilities. Assists in recruiting, training, supervising, directing and evaluating seasonal staff, instructors, volunteers and participants. Collects activity and registration records and prepares routine and complex program plans and requirements well in advance for budgetary recommendations; prepares reports describing and evaluating programs at completion of activity and identifies methods and areas to improve. Maintains supplies, equipment and materials in support of athletic and recreation programs and advises Facility Manager in advance of program equipment and supply needs. Perform necessary manual labor and skilled tasks that may require use of lifting heavy objects, stooping, bending and twisting. Monitors the day-to-day operations of athletic and recreation programs including making site visits, handling and resolving complaints and ensuring that programs have required materials and supplies, and formulates and organizes program plans and schedules for seasonal and/or year-round activities. Establish team rosters, schedule leagues and tournaments, enforce rules and regulations of recreation and athletic programs. Assist with preparing and administering individual program or facility budgets as appropriate; monitor expenditures in accordance with established procedures.

5 Provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquiries about the facility. May assist in the development of classes, schedules, and implementation of activities, programs, and coordinates with the recreation programs for facility usage. May coordinate and supervise staff on week nights, weekends, and holidays. May open and close the operations of the recreation facility. May perform emergency custodial maintenance work. Set up tables, sports equipment, chairs, and bleachers for classes and programs. May provide security for the building and grounds. In addition, makes safety checks on the facility and eliminate hazards to ensure complete safety of the patrons. Enforces city policies, procedures and park rules for staff, instructors, volunteers and contracted facility renters as well as enforcement of safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes. Works to achieve professional development goals, which will facilitate the successful completion of departmental objectives that will contribute to the City of Lyons vision statement. Performs scheduling on software and website for Lyons Recreation Department. Performs other related duties as assigned. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: Successful practices and knowledge of principles, rules, and procedures of organized competitive sports, athletic and recreational programs, Ability to communicate orally and in writing with staff members and/or supervisor and have working knowledge of appropriate technology in order to best serve the public and manage programs. Ability to understand, follow and complete oral and/or written directions. Ability to know how to provide a variety of revenue based programs in the areas of general recreation programs, athletic leagues, special events and instructional classes. Ability to follow and maintain a budget. Ability to communicate and establish rapport, understanding and confidence with participants and the general public; exercise independent judgment in the application of program and game rules and procedures; plan, promote, organize, and coordinate athletic programs and events; and be a team player in the organization. Skill in public speaking. Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated SUPERVISORY CONTROLS: Reports directly to the Lyons Recreation Director. PHYSICAL DEMANDS:

6 The work is typically performed while sitting, standing, walking, bending, crouching, or stooping. The employee must occasionally lift light or heavy objects, use equipment requiring a high degree of dexterity, WORK ENVIRONMENT: The work is performed in an office and occasionally at outdoor facilities. Minimum Education: Associates degree in public management, leisure services, sports administration, physical education or a related field or equivalent experience. DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.