South Tahoe Public Utility District Job Description

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1 South Tahoe Public Utility District Job Description JOB TITLE: Human Resources Director UPDATED: 12/1/11 REVIEWED: 1/1/12 DEPT: Administration APPROVED STPUD: RHS APPROVED MGMT GRP: PS JOB SUMMARY: Under the direction of the General Manager, coordinates the District s Human Resources, Safety and Risk Management programs; provides training to District staff; provides administrative and analytical support to District management in a variety of special projects. ESSENTIAL FUNCTIONS: 1. Provides leadership and works with staff to ensure a customer-service oriented work environment that supports achieving the department s and District s mission, plans, objectives, and values. 2. Performs technical personnel work in the administration and maintenance of recruitment, selection, employee orientation, classification and salary, labor relations, training and development, performance evaluation, counseling and grievance procedures, affirmative action programs, and ADA Compliance programs. 3. Develops, administers and interprets human resources and compensation policies, rules and procedures 4. Coordinates with departmental and administrative officials in the development or improvement of personnel procedures, standards, regulations and forms. 5. Consults with and advises District managers and supervisors on personnel policies and procedures and their application to specific problems. 6. Advises District staff and provides facilitative and administrative support to the District s collective bargaining and labor relations programs. 7. Plans, monitors, and directs the recruitment, screening and selection of employees for available positions in the District. 8. Analyzes needs and makes recommendations for improvements in the human resources, safety, and risk management programs. Page 1 of 7

2 9. Periodically reviews and updates job classifications; conducts personnel management, salary, and benefit surveys; and prepares recommendations and reports re same. 10. Develops the system and performs a wide range of duties involving the maintenance of employee records, for the uniform and efficient processing of personnel transactions of the District. 11. Serves as the District s Safety officer, responsible for implementing, directing, overseeing, and maintaining the District s Injury and Illness Prevention Safety Program. 12. Develops, implements, and maintains District s Hazard Communication Program. 13. Coordinates periodic safety inspections of District facilities, ensuring safety hazard abatement, investigation of accidents, injuries, and illnesses; and coordinates employee safety training. 14. Serves as the official custodian of all required documentation of safety records, including OSHA 200 log and training documentation. 15. Reviews the District s liability, property, workers compensation and medical insurance programs; prepares Requests for Proposals, evaluates proposals, and recommends appropriate insurance according to the District s needs. 16. Monitors District s loss control program and makes recommendations to reduce potential for losses in workers compensation, liability, property, and medical insurance programs. 17. Performs duties required as one of the three Plan Trustees for District benefit programs (Deferred Compensation, Flexible Benefits Plan). 18. Performs Plan Coordinator duties for the District s self-insured health plan, including Plan renewal, advisement to Claims Administrator and Plan Administrator, consultant management, and employee education regarding the Plan. 19. Recruits, selects, schedules, trains, supervises, evaluates, disciplines, develops and promotes team-work among support personnel. 20. Prepares departmental fiscal year budget, including Safety Program and District insurance policy budgets. 21. Adheres to and enforces stated safety policies and procedures. Page 2 of 7

3 OTHER FUNCTIONS: 1. Provides information and technical assistance on supplementary employee benefits, and other personnel matters. 2. Prepares various reports and correspondence. 3. Assists in developing and maintaining updated emergency procedure manuals and initiating emergency drills. 4. Performs various other related duties as assigned by supervisor. JOB SPECIFICATIONS: EDUCATION 1. High School graduate or equivalent is required. 2. Graduation from college with major course work in human resource management, public administration, personnel administration, or a closely related field is desirable. EPERIENCE 1. Requires any combination of training and experience which provides a minimum of five (5) years of increasingly responsible technical human resource management experience, including experience in the public sector. RESPONSIBILITY 1. Responsible for diligently performing the duties of Plan Trustee for the District s benefit programs. 2. Has authority to issue safety work orders, and initiate disciplinary action for safety violations. 3. Ability to work independently after receiving instructions and/or to develop own work products without instruction. PHYSICAL REQUIREMENTS 1. Requires the ability to sit (at desks) and stand (i.e., copy machines). 2. Requires the ability to file documents in standard 2 and 4-drawer file cabinets. Page 3 of 7

4 3. Requires use of fine hand coordination skills throughout the course of duties involving computers, typing, calculators, and handwriting. 4. See attached Job Analysis for complete physical requirements. PROFICIENCY REQUIREMENTS: 1. Requires Human Resources Management Certification from the University of Nevada, Reno, or comparable program within 18 months of hire. 2. Requires Certified Professional certification from the International Public Management Association for Human Resources (IPMA-HR, CP) within twentyfour (24) months of hire. 3. Requires the ability to independently organize, develop, and administer comprehensive personnel, safety and risk management programs. 4. Requires the ability to analyze policies, procedures, and federal, State, or local regulations and to make recommendations to comply with same. 5. Requires the ability to understand and convey personnel policies and procedures to employees, supervisors, managers, and the general public. 6. Requires the ability to coordinate and facilitate District training programs. 7. Requires the ability to give oral presentations and/or training related to personnel or safety policies, in a group setting. 8. Requires the ability to maintain a high degree of confidentiality of personnel records and in all aspects of labor relations (i.e., grievances, selection processes, problem solving, disciplinary matters). 9. Requires knowledge of modern office management and record keeping principles, methods, and procedures, and a high degree of organizational skills to develop and maintain written personnel, safety, and risk management records. 10. Requires the ability to conduct or oversee personnel management, salary, and benefit surveys. 11. Requires the ability to prepare and present comprehensive written and oral reports. 12. Requires knowledge and practical experience in the use of word processing and spreadsheet software programs; requires the ability to use typewriters and 10-key adding machine. Page 4 of 7

5 13. Requires the ability to read, understand and follow written or verbal instructions. Requires the ability to give written and verbal instructions to support staff. 14. Requires the ability to maintain cooperative relationships with co-workers and supervisors. 15. Requires ability to recruit, train, instruct, supervise, evaluate, motivate, appropriately discipline, and develop staff. 16. Requires a valid, current drivers license, acceptable by the State of California, with a driving record which enables insurability. 17. Current, valid CPR and First Aid certificates are desired. Page 5 of 7

6 Job Specific Body Movements Sitting Standing Walking Driving Hearing Speaking Lifting 1-20 lbs Lifting lbs Lifting 50+ lbs Working/reaching above shoulder Working w/arms shoulder level Working with body bent over at waist Working in kneeling position Crawling Climbing stairs Climbing ladder Major Hand Pulling Pushing Fine Manipulation Typing/Keyboard Writing Simple Grasping Filing Power Grip Tools Equipment Hand Twisting Folding JOB ANALYSIS FORM Occasionally Frequently 1/3 of time or less 1/3 2/3 of time 25% of day 25% of day 5% of day N/a N/a N/a Continuously More than 2/3 of time 75% of day 100% of day 90% of day Page 6 of 7

7 Height from floor of objects to be reached or worked on: OBJECT HEIGHT File Cabinets 0-48 Desks 36 Copy machine 36 EQUIPMENT USED Personal computer, printer, typewriter, 10-key adding machine, copy machines, postage machine, fax machine WORKING CONDITIONS Work is performed in the standard office setting. Normal temperature changes occur, depending upon weather conditions. Some exposure to chemicals and wastewater odors is probable, particularly while performing inspection duties of Safety Officer. Page 7 of 7

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