Online Banking User Guide Cash Management ACH Creating a CSV File (Excel Spreadsheet)

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1 Cash Management ACH Creating a CSV File (Excel Spreadsheet) To create a batch using an Excel (CSV) file, you will need to start by entering the transaction information in an Excel spreadsheet. You can customize your online account to recognize the format of your CSV file (Excel spreadsheet). Once your batch information has been entered correctly in Excel you will need to save it as a CSV file before you can import it to your online account. Create your Excel spreadsheet of information. Some bookkeeping programs will create a CSV file for you. The Excel file must include: Name Employee number (Optional) Routing number Account number Amount Account type (D = checking, S = Savings) Action (CR = Credit, DR = Debit) Save the Excel spreadsheet as a CSV file: 1. Click on Save As 2. Input the File name 3. Click on the drop-down next to Save as type, and select CSV (Comma delimited) (*.csv) 4. Click on Save Note: Your spreadsheet must be saved as a CSV file. It will not import into Alpine Online correctly if it isn t a CSV file.

2 Cash Management ACH Creating ACH Import Layout Once you have an Excel spreadsheet saved as a CSV file, you then need to customize your Alpine Online account to pull the file correctly according to how you formatted your spreadsheet. This process is very easy, and you only need to do it one time. Click on Import Layout, under the ACH tab. Select CSV File Layout.

3 Cash Management ACH Creating an Individual Transaction Specify the location of the required ACH information contained within your Excel spreadsheet. Transaction codes can replace the bottom section. Checking Credit 22 Checking Debit 27 Savings Credit 32 Savings Debit - 37 If your file does not contain Transaction codes, provide the following: Once you have specified your CSV file layout, click on Save, and you are all done.

4 Cash Management ACH Importing a CSV File (Excel Spreadsheet) Imported transactions have to be held in a batch. You either need to create a batch, or import the transactions into an existing batch. ACH Cash Manager To create a new batch, click on the drop down menu next to Create New Batch For and click on your company name. If you have already created a batch, and want to import additional transactions to the batch, click on the drop down menu next to the batch name. If you are creating a new batch, input the new batch name, and decide if you want to restrict the batch. Restricting the batch will restrict the access to this ACH batch to only the users you have granted Restricted Batch Access. The rest of the fields will automatically be defaulted from your initial set-up with Alpine Cash Management. Can be left blank. Submit Click on Submit to finish creating your batch.

5 Cash Management ACH Importing a CSV File (Excel Spreadsheet) On the next screen, click on Import Transaction. Import Transaction Select CSV File for the file type, and then browse to find your CSV file from your computer. Click on Import. You may need to click on Refresh List to refresh the screen, and change the status from % complete to Uploaded. Refresh List Note: You still need to go to your ACH Batch List page to Initiate (send) your ACH batch. You will now be directed to the File Status page. The status of the file upload will display. Once it says Uploaded, the batch will appear on the ACH Batch List page.

6 Cash Management ACH Initiating a CSV Batch The batch you just created will now show on your ACH Batch List page. To send the ACH batch for payment, click on the drop-down and select Initiate. Review your batch, select the effective date, and then click on Initiate. Initiate

7 Cash Management Main Page The Main ACH Batch List Page lists all the batches that you have created. The Main ACH Page allows you to manage your saved batches. View: View the details of the batch, including the transactions within the batch. Download: Export batch to PDF or NACHA file format. Edit: Enables you to edit the batch information, or the transactions within the batch. Quick Edit: Allows you to edit the monetary amounts of the transactions within the batch. This is a great tool for processing a recurring ACH that varies only in monetary amount. Also allows you to change a Held status. Copy: Allows you to create a new batch from the information contained in an existing batch. Import: Upload new transactions into batches from CSV or fixed position files. Delete: Deletes the batch from your ACH Batch List. Initiate: Sends the batch for processing. The debit and credits must balance in order to initiate a batch. You can Initiate or Delete single or multiple ACH Batches by checking the box next to the batch(es), and then clicking on the links below. A batch that doesn t balance will show in red to indicate that it is not ready to be Initiated.