No. FCI/RO/JKD/Commls/OMSS(D)/Raw Rice/ Dated: TENDER NOTICE

Transcription

1 No. FCI/RO/JKD/Commls/OMSS(D)/Raw Rice/ Dated: TENDER NOTICE Financial bid is hereby invited for sale of Rice Raw Grade-A from the empanelled Bulk consumers/traders through E-AUCTION only for sale of MT Raw Rice Grade-A from the identified depots of Jharkhand Region. The Reserve Price for bulk sale of Raw Rice Grade-A under OMSS ( D ) will be Rs. 2300/- ( Rs. Two Thousand Three Hundred only) per quintal plus applicable taxes/statutory charges /levies etc. The minimum quantity of Rice Raw Grade-A for which a bid can be submitted would be 50 MT and maximum would be 3500 MT and in case of State Govt./ State Agencies maximum quantity is MT. Tender schedule for the e-auction is as under:- Date of commencement for depositing EMD in FCI A/C Last Date for depositing EMD through E- payment Starting date and time for online Bidding from AM End Date and time for online bidding upto 2.00 PM The Rice bidders who are already empanelled with FCI and have their user ID generated /provided by M/s NCDEX can participate in the e-auction. Further, Empanelment is an ongoing process which is done by M/s NCDEX, details of the same area available on FCI s website tenders.gov.in& For any query M/s NCDEX may be contacted at NOTE: - As on date Raw Rice Grade A Stock is not available in Jharkhand Region and stock will be delivered after at least two weeks. General Manager (Jharkhand)

2 FOOD CORPORATION OF INDIA REGIONAL OFFICE JHARKHAND Phone: No:-FCI/RO/JKD/Comml/OMSS D/Raw Rice/ Dated: TENDER NOTICE Food Corporation of India invites bids from empanelled traders/ bulk consumers for sale of Raw Rice Grade-A under OMSS (D) lying at various Depots under FCI Regional Office, Jharkhand through E- Auction. The intending empanelled/registered traders/ bulk consumers of Raw Rice Grade-A may participate in the e-auction conducted by NSPOT on behalf of FCI on the websitehttps://fciauction.nspot.in as per the following schedule: (a) Date& time of start of e-auction : at AM (b) Date & time of close of e-auction : at PM Detailed instructions to bidders and terms &conditions governing the E- Auction may be seen at Food Corporation of India reserves the right to reject any or all bid(s) or cancel or withdraw any lot or quantity of stocks and/ or scrap the sale of Raw Rice Grade- Athrough e-auction at any stage without assigning any reasons and without any liability. GENERAL MANAGER (REGION)

3 Sale of Raw Rice Grade-A to the empanelled traders/ bulk consumers of Rice under OMSS (D) lying at various Depots under FCI Regional Office, Jharkhand through E- Auction On behalf of the Food Corporation of India, General Manager Jharkhand, invites bid(s) through N-SPOT for sale of Raw Rice Grade-A lying at FCI/State Agencies Depots on as is where is basis only from bulk consumers/ traders of Raw Rice Grade-Already empanelled by FCI/N-SPOT prior to the date of invitation of bid(s) for E-Auction. The details of depot-wise quantity offered is indicated in Appendix-I. The terms and conditions governing the sale and the instructions to be followed for submitting the bid are set out below and as depicted in Appendix-IV: - Instruction to Bidders and Terms & Conditions governing E- Auction 1. DEFINITIONS: i) The term Trader/Bulk Consumer shall mean bulk consumers/traders of Rice. ii) The term E-Auction shall mean auction of food grains through the e auction platform of the service provider approved by FCI. iii) The term Corporation, Food Corporation and FCI wherever occurs shall mean the Food Corporation of India established under the Food Corporations Act iv) NSPOT shall mean NCDEX Spot Exchange Ltd., which has been appointed by FCI for conducting E-Auction on its behalf. v) The term General Manager shall mean the General Manager of Food Corporation of India under whose administrative jurisdiction, the Food Corporation Depots/ Godowns to which the contract relates fall. The term General Manager shall also include the Deputy General Manager, Area Manager and any other officer authorized for the time being to execute contracts on behalf of the Food Corporation of India. vi) vii) viii) ix) The terms buyer/ intending buyer/bidder shall mean and include the person or persons, firm or company with whom the contract has been entered into including their heirs, executors, administrators, successors and their permitted assignees as the case may be. The term foodgrains/rice Grade-A/Raw Rice Grade-A shall mean and include raw Rice Grade-A stocks conforming to prescribed quality parameters of issuable foodgrains and fit for human consumption. The term deposit through electronic mode means the transfer of amount through NEFT/RTGS/any other electronic mode from the bidder s bank account to the designated bank account of FCI. Validity period of bids under e-auction shall mean seven working days from the date of Auction. 2. Only those bidders who are empanelled with FCI and already registered with NSPOT before the day of issue of this Notice of E- Auction on NSPOT/FCI website are permitted to participate in the e-auction. The requirements of empanelment are to be read and construed as part and parcel of this document and binding on the bidders. The empanelment of interested bidders is an on-going and continuous process and the bidders who are interested to get themselves empanelled may also contact help desk provided by NSPOT on Toll Free No

4 3. The details of bidding and process of E-auction is available on the linkwww.ncdexspot.com/fci_circular_english.aspx,which may be read and construed as part of these Terms & Conditions. Bidders are advised to acquaint themselves with the bidding procedure before bidding. Bidder may also contact helpdesk provided by NSPOT on toll free no INSPECTION OF STOCKS : The stocks may be inspected by the intending bidder(s) on the production of empanelment letter at the godown(s)/ depot (s) from where the stocks have been offered ( as per Appendix - I) during working hours on any working day of FCI prior to the day of E-Auction. 5. EARNEST MONEY DEPOSIT (EMD): (i) (ii) (iii) Bidder has to electronically deposit EMD 10% of the cost of stocks intended to be purchased at the reserve price of Raw Rice Grade-A of Rs.2300 per Quintal. The EMD has to be credited through electronic mode in the designated FCI Bank account No , IFSC Code:SBIN , Branch Name : SBI Ranchi one day prior to the start of E-auction in single instalment only. It is the responsibility of the bidder to ensure that such payment is credited to FCI account within the scheduled time. If EMD is not credited in the designated bank account of FCI one day prior to the start of E-auction or Bids is submitted without/ with insufficient EMD if shall be summarily rejected and bidder shall not be allowed to participate in the bidding process. EMD furnished by the bidder shall be forfeited, if the bidder withdraws his offer or modifies the terms & conditions thereof or does not keep his offer open for acceptance during the validity period or resiles from the offer or fails or neglects to observe/perform any of the obligations under the contract or violates any of the terms of contract subject to clause10 A (v). (iv) The EMD of all unsuccessful tenderers shall be refunded within three working days from the date of issuance of acceptance letter to the successful bidder. However, no interest shall be payable for delay in refund of EMD, in any case. 6. SIGNING OF BID DOCUMENT : During participation in the bidding process, bidder has to electronically accept the terms and conditions ofe-auction for sale of Raw Rice Grade-A under OMSS(D) for bulk consumers/traders. Participation in the e auction signifies the express consent of the bidder to his acceptance of all terms & conditions of the e auction. 7. SUBMISSION OF BID(S): (i) The bidder(s) shall participate in the E- Auction separately for each Depot. The bidder shall quote the rate per quintal at or above the reserve price of Raw Rice Grade-A of Rs. 2300/- per quintal on E- Auction platform as depicted at Appendix- II. Applicable taxes will be levied extra. Each bid shall be for a minimum quantity of 50 MT and total quoted quantity for all Depot(s) put together in an e-auction shall not exceed 3500 MT.

5 (ii) Once submitted, the bids can be modified only upward in terms of either rate in multiple of Rs. 5/- (Rs. Five) or quantity (in multiple of 10 MT) or both. All bid(s) shall be irrevocable. The bidders are not permitted to withdraw the bids. Bidders shall keep their offers open for acceptance for seven working days from the date of e auction, failing which the EMD furnished by the bidders is liable to be forfeited. 8. ACCEPTANCE OF BIDS : For acceptance of Bids, each depot shall be treated as a separate unit. Bid(s) will be accepted on the principle of price, Time and Quantity. For each depot, first the quantity as quoted by H-1 will be approved at H-1rates. Then the quantity as quoted by H-2 will be approved at H-2 rates. This process will continue till the depot wise quantity offered is exhausted. In case of similar rate being quoted by multiple tenderers at any stage i.e. H1, H2 etc, the available quantity (if less than the total bid quantity) shall be accepted on first quoted first allotted basis i.e the bidder who has quoted the rate first will be allotted the bid quantity subject to availability of stocks for allocation. In case of similar rate being quoted by multiple tenderers at the same time, the bidder who has quoted for the higher quantity shall be allotted the bid quantity subject to availability of stocks for allocation. 9.Communication of Acceptance. The contract, if any, which may eventuate from the E-Auction, shall be governed by the conditions as mentioned in the terms and condition(s) for E-Auction, its Appendices and Annexures, Notice Inviting Bid and Acceptance Letter. After the close of the e auction, Acceptance letters will be communicated to the successful bidders by e mail in the ID provided by the bidder at the time of empanelment and the same can also be viewed by logging into the system at The acceptance of the Bid by the General Manager or an officer authorized by him on his behalf shall constitute the contract between the bidder and the Food Corporation of India and no separate Agreement is required to be executed after the issue of the Acceptance Letter. 10.PAYMENT OF COST & DELIVERY SCHEDULE: A.i) Price of Raw Rice Grade-Ashall be payable on the net weight basis. All taxes, levies, fees, charges etc. of any nature whatsoever leviable by any authority in respect of the sale of Raw Rice Grade-A through e auction shall be payable by the buyer in addition to the sale price of Raw Rice Grade-A. ii) The EMD furnished by the successful bidders shall be adjusted towards the cost of stocks and applicable taxes. The successful bidder(s) shall deposit remaining cost of the stocks along with applicable taxes within seven (7) working days from the next date of issue of the acceptance letter in FCI Bank account No , IFSC Code: SBIN , Branch Name : SBI Ranchi through electronic mode. In case, the allotted quantity is equal to or more than 2000 MT, on the request of buyer, FCI may allow extension in period of deposit of cost of stocks and applicable taxes

6 for a maximum period of another 7 working days. However, penal interest of 2% over and above the Bank rate at which the FCI is borrowing would be charged upto date of deposit of cost beyond free period of 7 working days. The buyer can deposit the cost within the above period in maximum 2 (two) instalments. Release order can be downloaded by the bidder only after deposition of full cost along with applicable taxes and no part Release Order shall be issued. In case of Inter-State sale, the buyers have to opt for one out of two options i.e. with C form and without C form. For the purpose of depositing the cost of stocks/lifting of stocks, the day of communication of acceptance shall not be counted. iii) In case the successful bidder fails to deposit the balance cost along with applicable taxes & levies within the stipulated time, his bid is liable to be cancelled and the EMD furnished will be forfeited. No extension of time will be granted for deposit of Cost under any circumstance. iv) The buyer shall complete the lifting within free period of fourteen (14) working days from the next date of communication of acceptance by FCI. v) After Fourteen (14) working days, on the request of buyer, Area Manager, FCI may allow the extension for a maximum period of another Fourteen (14) working days for lifting the stocks from FCI godowns on payment of storage charges in case the allotted quantity is less than 2000 MT. In case, the allotted quantity is equal to or more than 2000 MT, on the request of buyer, Area Manager, FCI may allow the extension for a maximum period of another Twenty One (21) working days for lifting the stocks from FCI godowns on payment of storage charges. The lifting of stocks in the extended period beyond free period of fourteen (14) working day shall be on payment of storage charges at the rate of 50 paise per qtl. per day subject to total minimum of Rs. 2000/-.These storage charges shall be recovered in respect of the unlifted quantity of stocks during the extended period (actual period for which the stocks remain in the godown). After expiry of twenty eight (28)/ thirty five (35) working days, as the case may be, no further extension will be granted and an amount equivalent to value of the unlifted quantity or amount equivalent to EMD, whichever is lower, shall be recovered/ forfeited and the balance amount if any, to be refunded to the bidder. vi) vii) In case, FCI is unable to provide the full/part quantity from a depot approved in the tender due to non- availability of stock or operational constraints of FCI, the shortfall in the quantity may be offered by the concerned Area Manager from other depot(s) on the request of the buyer without any additional cost to FCI, subject to availability. FCI will not be responsible for delayed receipt of payment of EMD / Cost due to failure of third parties like banks etc.

7 viii) (B) (C) If the successful bidder is unable to lift the allotted stocks within the stipulated period of lifting because of operational difficulties of FCI or reasons beyond human control (Force Majeure) the concerned General Manager, Region, FCI may consider to refund the balance amount equivalent to the unlifted stocks of Raw Rice Grade-A based on merit of each case, provided Force Majeure event is notified by the tenderer to FCI in writing within seven (7) days of occurrence of such event. A speaking order has to be passed by General Manager, Region elaborating the operational difficulties of FCI and action taken if such difficulties are caused due to negligence. Under no circumstances, stocks shall be delivered to any successful bidder after the expiry of the stipulated delivery period. The food grains will be sold on as is where is basis. The Food Corporation of India reserves the right to withdraw from the sale any quantity included in the E-Auction prior to the acceptance of offer(s). (D) (E) The buyer shall make his own arrangement for transport and will not be entitled to claim any facility or assistance for transportation from the Food Corporation of India. However, the stocks shall be loaded in the trucks of the successful bidder at the cost of FCI. In case the successful bidder wishes to take delivery of the stocks, through a representative, he (buyer) must authorize such representative through a Letter of Authority in prescribed format (Appendix- III) which shall be presented to the Depot in-charge of concerned Depot. Depot in- charge after verifying the bonafides of the authorized representative/letter of Authority shall issue the stocks to Authorised representative. However, such Delivery shall be at buyer s sole responsibility and risk and no claim whatsoever, shall lie against the Food Corporation of India on any account, if delivery is affected to a wrong person. (F) (G) The FCI shall deliver stocks on 100% weighment basis. The weighment Slip shall be prepared in triplicate and signed by the buyer/his representative in token of acceptance of quantity & quality. Delivery shall be given only during working hours on all FCI working days on presentation of the copy of the Release Order digitally signed by FCI and NSPOT, by the buyer/his representative to the Depot Incharge,. (H) (I) (J) The Food Corporation of India does not guarantee to make available any definite quantity to the bidder. The Food Corporation of India reserves the right to accept or reject the bid(s), without assigning any reason. The bidders shall make their arrangements for obtaining permits, if any required from the State Government /any other authority.

8 (K) (L) The Raw Rice Grade-A so purchased from FCI under OMSS through e auction will be utilized domestically and shall not be exported by the bidder. If the bidder violates any of the terms and conditions governing the e-auction or found to be furnishing any wrong/false information at any stage, then in addition to forfeiture of EMD, bidder will be debarred from participating in future tenders floated by FCI for disposal of foodgrains and coarse grains for a period of one year. 11.CORRUPT PRACTICES: If any bribe, commission, advantages offered or promised by or on behalf of the tenderers to any officer/ employee/ servant of the Corporation and NSPOT, then such bidder(s) shall be debarred from the E-Auction in addition to initiating criminal action. Canvassing in any form on the part of the bidder on or his behalf will also make his tender liable for rejection. 12.INDEMNITY: The bidder shall defend, indemnify and hold FCI and their respective officers, directors, agents, and employees, harmless during and after thee-auction against any and all liabilities, damages, claims, fines, penalties, actions, procedures and expenses of any nature arising out of, resulting from any violation of any laws by the bidder, any way connected with the acts, negligence, breach, failure to perform obligations relating to the bidder. 13.COMPLIANCE OF LAWS: Both FCI and Bidder shall comply and abide by all applicable laws including without limitation all applicable Rules made thereunder. 14. LIMITATION OF LIABILITY: In no event shall FCI be liable for any direct or indirect or consequential damages of any kind suffered by the bidders or their agents or beneficiaries, in connection with the sale of food grains through e auction and/or use of e auction platform of the service provider. 15.GOVERNING LAW & DISPUTES RESOLUTION: The grievances of the affected bidders and general public will be decided by GM(Region) FCI in a time bound manner and if Bidder(s) is not satisfied/ still aggrieved with the decision of GM(Region), an appeal lies to concerned ED(Zone) FCI. Any unresolved disputes between the bidder(s) to the contract will be settled in the Court of Law of competent jurisdiction. The contract shall be governed and interpreted in accordance with the Laws of India in force.

9 Appendix I Details of depot-wise quantity of Raw Rice Grade-A offered to empanelled traders/ bulk consumers of Raw Rice Grade-A under OMSS (D) lying at various Depots under FCI Regional Office Jharkhand through E- Auction Details of Raw Rice Grade-A offered from centres/depotsat the Reserve Price* of Rs.2300/- per quintal under OMSS(D). Quantity S.no Name of Depot offered (in MT) 1 FSD-Daltonganj FSD-Ranchi FSD-Jasidih PEG-Jamtara PEG-Madhupur 2500 (*):Plus applicable taxes/statutory charges /levies etc..

10 APPENDIX II Format of rates to be quoted in the e auction platform. 1) FCI Auction overview Select Region will give details of FCI depots (Auction Timings Auction quantity, base price etc.)scheduled for e- auction for the day. Click on BID Select FCI Auction Auction Floor Select Region Quote BID Price in Rs./Quintal Quote quantity in MT ( Metrictonnes) Time left for completion of E Auction

11 APPENDIX - III ON NON JUDICIAL STAMP PAPER OF Rs. 100 LETTER OF AUTHORITY I/WE.S/O PROPRIETOR/PARTNER/DIRECTOR OF M/S., ADDRESS, DO HEREBY AUTHORISE SHRI S/O FOR TAKING DELIVERY OF THE STOCKS ON MY/OUR BEHALF ALLOTTED TO ME/US IN THE E AUCTION DATED. RELEASED BY FOOD CORPORATION OF INDIA, REGIONAL OFFICE, vide release order No.. Dated. IS ATTESTED AS UNDER. SIGNATURE OF THE AUTHORISED REPRESENTATIVE WE SIGNATURE ARE BOUND OF AUTHORISED BY THE REPRESENTATIVE ACTS OF OUR AUTHORISED REPRESENTATIVES AND CONFIRM AND RATIFY THE ACTIONS AND DEEDS OF THE SAID AUTHORISED REPRESENTATIVE AND UNDERTAKE AND DECLARE THAT THE STOCKS DELIVERED TO THE AUTHORISED REPRESENTATIVE IS COMPLETE AND CONCLUSIVE DISCHARGE OF FCI FROM ITS CONTRACTUAL OBLIGATIONS. (PROPRIETOR/PARTNER/DIRECTOR) ( ATTESTED BY NOTORY PUBLIC WITH NOTORY STAMP & SEAL)

12 Instructions for Sale of Raw Rice Grade-A through e-auction: APPENDIX- IV 1. Raw Rice Grade-A shall be sold through the process of e-auction to the empanelled bulk consumers /traders. 2. The e-auction shall be a two stage process; (i) Empanelment of bulk consumers/traders: Empanelment of bulk consumers/traders shall be carried out by the Service Provider appointed by FCI (NCDEX Spot Exchange Ltd. at present). (ii) E-auction by the service provider on electronic platform. 3. GMs (Region) shall give wide publicity to the scheme by giving advertisement and press releases in one National daily and one Regional daily having wide circulation in State/UT besides hosting the same on FCI website, Service Providers website and on informing the prospective buyers about :- (i) (ii) (iii) Open sale of Raw Rice Grade-A indicating the quantity intended to be auctioned and reserve price for same. Empanelment of buyers for bulk sale with Service provider & issue of user id & password. Dates for conducting e-auction in the month. 4. The Service Provider shall empanel the bulk consumers/traders on the basis of following documents after due verification.the process of empanelment is to be completed within two days of receipt of the application alongwithfollowing documents: (i) (ii) An attested copy of the current VAT/Trade Tax Registration. An attested copy of PAN issued by Income Tax Department. (iii) The stipulation of Balance-sheet and Profit & Loss Account has now been decided to be replaced by Attested copies of the Registration Certificate (RC) under State VAT Act and latest Annual/quarterly/monthly VAT return. In case of newly established firm or the existing firms which have recently started to deal in the business of rice, copy of the application submitted with the Tax authority to include rice in the Registration Certificate (RC) under VAT is to be furnished. The VAT return shall evidence that the firm is dealing in the business of rice, failing which the firms shall submit copy of additional documents, to evidence that the firm is dealing in

13 (iv) the business of rice such as attested copy of latest Annual balancesheet and profit & loss account duly audited by a chartered accountant. An Undertaking on a stamp paper of Rs 100/- that the Raw Rice Grade-A so purchased from FCI under OMSS (D) will be utilized domestically and will not be exported by the bidder. The Service Provider will ensure that the documents relating to empanelment of bulk consumers/traders are valid during the currency of the auction including lifting period. The State Governments/ Union Territory Administrations are, however, permitted to participate in the e-auction, if they require raw Rice Grade-A outside TPDS & OWS, without empanelment. State Governments have to register for e-auction with NSPOT through FCI Regional Office and obtain the user id and password for participation in the bids. 5. The Service Provider will thereafter intimate the buyers about their empanelment and advise them to deposit Rs. 1000/-(Rs. One Thousands only) in its account for registration and issuance of user id and password. Service provider will generate user id and password within two days of receipt of requisite amount and communicate the same to the empanelled buyers. Empanelled buyers may contact Service Provider in Toll Free Number for any query. The Service Provider shall intimate the details of such parties immediately to concerned Regional Office. 6. The empanelment shall be an ongoing process through Service Provider. The Service Provider shall furnish copy of the documents alongwithcomplete details of the fresh empanelled parties such as name, address, contact/mobile/ , TAN/VAT details, bank details etc. to concerned Regional Office within two days of empanelment. 7. Only those parties, who are empanelled with FCI and registered with Service Provider(NSPOT) before the day of issue of notice of e- auction on NSPOT/FCI website shall be permitted to participate in that e- auction. Newly empanelled buyers can however participate in subsequent e-auction(s) after receiving user id and password from Service Provider. 8. Parties empanelled in one State/UT can participate in the E-Auction of other States/UTs. 9. Depot-wise bids would be invited by R.O, FCI. Tenders may be invited from depots as decided by GM(Region)FCI. The quantity to be tendered from the depots would be decided by GM(Region),FCI within overall quantity decided by Government for each State/UT. In case, FCI is unable to provide the full/part quantity from a depot approved in the auction, due to non-availability of stock or operational constraints of FCI, the shortfall in the quantity may be offered by the concerned Area Manager from other depot(s) on the request of the buyer without any additional cost to FCI.

14 While selecting the depots for offering Raw Rice Grade-A under e-auction, GMs(Region) shall follow the instructions contained in QC Division Circular No. 01 of 2014 dated and other instructions in vogue issued from time to time in relation to maintenance of FIFO principle. While offering stocks from various depots under OMSS(D), GM(Region) may avoid depots incurring high demurrage. 10. The minimum and maximum quantity ofraw Rice Grade-Athat a bidder can bid in an e-auction conducted by a Region for a State/UT is 50 MT and 3500 MT respectively. The limits for States per e-auction shall be fixed at 50 MT to 15,000 MT per state. The States are allowed to participate as a single unit. 11. Depot-wise quantity offered and reserve price would be provided to the service provider by the respective GMs (Region) to enable the service provider to invite bids on specified day/date. While conducting the e-auction, the service provider shall provide Notice of e-auction by e- mail and SMS to all empanelled buyers three days before conduct of each e-auction. The service provider shall also forward a copy of the notice to the concerned GM (Region) of FCI to facilitate its uploading on the FCI website and Copies of e-auction notices may also be circulated by the service provider to known associations of traders/bulk consumers of Rice at the National, State or UT level. Besides, the detailed Notice of e-auction shall be made available in the website of the Service Provider. 12. The Service Provider shall ensure that the prospective bidder shall have to accept the terms & conditions governing the sale of Raw Rice Grade-A under OMSS (D) at the time of participating online in every e- auction, before their bids are processed. 13. GM (Region) FCI shall operate the already opened separate Cash Credit account for the purpose of e-auction of wheat and provide view right to the service provider. The Earnest Money Deposit (EMD), as applicable shall be deposited by the bidders in the said separate Cash Credit Account, except the State Governments/ Union Territory Administrations who have been allowed to participate in the e-auction without submission of EMD. The EMD of unsuccessful Bidders shall be refundedwithin three working daysfrom the date of finalization of auction or receipt of list of such bidders from the service provider, through NEFT/RTGS. The EMD of successful bidders will be adjusted against the cost of stocks. 14. The auction window shall be kept open from A.M. to 2.00 P.M. on the day of auction. During the bidding process, the participating Bidders shall be able to see the highest depot-wise quoted rate only. 15. For acceptance of tender, each depot shall be treated as a separate unit.after completion of e-auction, the service provider shall prepare a list of bidders in descending order (from highest bid to the lowest bid). Bid(s) will be

15 accepted on the principle of price, Time and Quantity. For each depot, first the quantity as quoted by H-1 will be approved at H-1 rates. Then the quantity as quoted by H-2 will be approved at H-2 rates. This process will continue till the depotwise quantity offered is exhausted. In case of similar rate being quoted by multiple tenderers at any stage the available quantity (if less than the total bid quantity) shall be accepted on first quoted first allotted basis i.e. the bidder who has quoted the rate first will be allotted the bid quantity subject to availability of stocks for allocation. In case of similar rate being quoted by multiple tenderers at the same time, the bidder who has quoted for the higher quantity shall be allotted the bid quantity subject to availability of stocks for allocation. At the end of the auction, the Service Provider shall furnish the following details electronically to the concerned FCI Regional Office by 3.00 P.M. on the same day: (i) Depot wise list of successful bidders along with details of the bid. (ii) Quantity indented and quantity accepted (iii) Details of EMD etc. (iv) List of unsuccessful bidder along with the details of the EMD deposited by them. 16. GM (Region) will immediately verify the receipt of EMD of the successful bidder in the system itself and only after authorization by GM (Region), the Service Provider will communicate to the successful bidders electronically on the same day and ask them to deposit the balance cost of stock including taxes/levies, as applicable, directly into the separate FCI Cash Credit Account. 17. After verifying collection of the sale proceeds including Taxes/Levies, as applicable deposited by the successful bidder directly in the separate Cash Credit Account, the Service Provider will forward digitally signed release order to the concerned Area Manager. Simultaneously the concerned FCI RO shall confirm electronically the receipt of the sale proceeds to the concerned FCI Area Manager. The digitally signed release order forwarded by the Service provider will be checked and digitally signed by FCI Area Office in the system itself. Finally, the release order duly digitally signed by the service provider and authorized officer of concerned Area Office with a minimum class-ii level digital signature will be generated by the successful Bidder, for taking delivery from specified Depot of FCI. 18. For the purpose of deposition of cost of stocks/lifting of stocks, the day of communication of acceptance shall not be counted. 19. The grievances of the affected bidder(s) and general public will be decided by GM (Region)in a time bound manner and if bidder(s) is/are not satisfied/ still aggrieved with the decision of GM (Region), then appeal may be made to ED (Zone)s. Further, any unresolved disputes between the parties to the contract will be settled in the Court of Law of competent jurisdiction. The contract shall be governed and interpreted in accordance with the Laws of India in force. The Courts at Jharkhand (State) shall have exclusive jurisdiction to adjudicate the disputes arising out of the contract.

16 20. A list of successful bidders along with details of quantity of Raw Rice Grade-A allotted and the accepted quotes would be hosted on the website of service provider as well as that of FCI.