KSS Deanery DEBS - User guide

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1 KSS Deanery DEBS - User guide debs@kssdeanery.ac.uk

2 KSS Deanery Dental Education Booking System (DEBS) Welcome Welcome to the new KSS Deanery Dental Education Booking System (DEBS). This site is intended to both promote the courses that we run across the region, and enable you to book the courses directly and therefore much more straightforwardly than in the past. In KSS we have a small dedicated professional team who are committed to providing all the required lifelong learning or pointing you towards it. We run courses that provide the Targeted Training and Continuing Professional Development required by the General Dental Council (GDC), Care Quality Commission (CQC), and Primary Care Trusts (PCT). We try to bring together on one site courses run by other education stakeholders in the area such as the British Dental Association (BDA), and the Faculty of General Dental Practitioners (FGDP (UK)). We provide courses at all levels for individual Dental Care Professional (DCP) groups and Dentists and for the whole Dental Team together. We also point towards the e-learning material and major study days. We would welcome hearing from you about whether these courses satisfy your needs, other courses you would like us to arrange and how this website serves your education requirements. I and my team look forward to meeting you at some of our courses and hearing how well (or otherwise!) we are doing in providing for your education needs! Professor Stephen Lambert-Humble Dean of Postgraduate Dentistry 2

3 Getting Started Access the site by going to To register on the site, click here as indicated above Fill in all your personal details in the required fields. Click Next to continue 3

4 Getting Started To register on the site, click here as indicated above Fill in all your personal details in the requiredfields. Click Next to continue Fill in all your profile details in the required field. Please accept the terms and conditions before proceeding 4

5 Getting Started If you wish to upload a picture, click on Choose File then select your picture, and then click on upload Click Register to continue This takes you to the confirmation page. You will now be sent a link which you must access in order to activate your account. You will then be able to login and start booking your courses. 5

6 Login to DEBS Access the site by going to Fill in all your profile details in the required fields. 6

7 Using DEBS Professional Development Plan The first time you login to the DEBS site you will be prompted to complete a short Professional Development Plan (PDP). This tool will help you to choose courses that are in your speciality; enabling you to progress with your career plan. Your personalised account will suggest courses that are relevant to your PDP and remind you about courses that you are already booked on. You can either complete all the requested fields now or click on complete later to continue 7

8 Home Page Once you are logged in your DEBS home page will appear. You can access the home page at any time by clicking on the KSS Logo in the top left hand corner of the screen. 8

9 Changing your details To change your personal details click on the profile tab You are then able to update your personal, professional and profile details. After changing your details, you must click the Save button at the bottom right of the page 9

10 Book on to a course You can search for course by clicking on to Courses & Booking tab at the top of the screen. You can filter your search by using: Date, Location, CPD subject area, Speaker, Price, Course type, Course ID, Role, CDP Hours and the Course title. Once you have filtered down your search, press the blue Search button. 10

11 Course details Once you have found a course that suits, you can find out more information and decide whether it matches your training needs. To access the course detail click on the course title. Please read all the information as thoroughly as possible to make sure that the course is suitable to your training needs in regards to any additional information and role intended. If you need any more help you can contact the DEBS support team: debs@kssdeanery.ac.uk If you are happy to continue with your booking you can select Book now or you can click back to return to your original search. 11

12 Booking Courses Once you have found a course that meets your training needs, you can book yourself on to it and you are also given the option to book colleagues and friends on. Any person you book or invite onto the course must have previously registered their DEBS account. You are also able to book colleagues and friends onto the course without booking yourself. To book the course click Add to basket You will then be asked if you are booking the course for yourself. Please choose the relevant option. 12

13 Your basket Once you have found a course that suits, you can find out more information and decide whether it matches your training needs. To access the course detail click on the course title. On this page you are able to: Continue to search for more courses to book by clicking on the Continue shopping button Delete a course by ticking the Remove box and clicking update Send an invitation to friends and colleagues to join you on the course Book someone else on the course by clicking the Add booking button. They have to be registered on the DEBS system to do this To invite others to the course click on the invite others and fill in the persons you would like to invites address. They will be sent an invitation and link to the course. 13

14 Booking Others If you would like to book someone else onto the course click on Add another You can search for your colleague or friend by one or all of the following fields; first name, surname, and GDC number Once you have the user you want select Add attendee After adding the attendee you will return to the Your basket page. From here you can add additional people by clicking Add attendee 14

15 Booking Others Please repeat this process until you have added the required users to the course. 15

16 Making payment for a course From the Courses & Booking page you can refer back to your basket by clicking View basket On the Your basket page you will be able to view all of the courses you have chosen for yourself and for your friends or colleagues. If you would like to remove a course do so now before you confirm the booking. Payment for the course is made by cheque. Cheques should be made payable to those noted on the final invoice. [Please note this may mean sending more than one cheque if multiple centres are selected for courses]. To proceed with the order click Confirm booking You will then be taken to a page with a summary of your booking. If you are happy with this you can go ahead and click Confirm booking or you can choose to click on Back to shopping basket and make any changes. 16

17 Making payment for a course Once you have confirmed your booking you will be presented with your Order history To view the payment details click on View details This will take you to a summary of your order. 17

18 Making payment for a course Once you have confirmed your booking you will be presented with your Order history To view the payment details click on View details This will take you to a summary of your order. 18

19 CPD & Certificates View your CPD Giving Feedback Once your attendance on a course has been confirmed, feedback for that course will be added to your feedback box Click on the course you want to provide feedback for. Downloading your certificate Once you have provided feedback on the course you attended, your certificate will automatically be available to print or download. To do this click CPD & Certificates tab and then click on the Certificate link You can take a look at your five-year and current year CPD cycle status by accessing your Home page. 19

20 Adding additional CPD Courses You can keep a record of all the CPD courses you have attended with any other organisations or with KSS Deanery in the past by clicking on the Non-KSS Deanery courses Complete the following fields to add Non-KSS Deanery CPD. You can also upload certificates 20