This document is intended to provide employers/recruiters with a basic overview and users guide of the Employer/Recruiter section of the job board.

Transcription

1 This document is intended to provide employers/recruiters with a basic overview and users guide of the Employer/Recruiter section of the job board. Contents CREATING YOUR EMPLOYER ACCOUNT... 2 ACCESSING YOUR EMPLOYER ACCOUNT... 2 SEARCHING THE RESUME BANK... 4 POSTING A JOB... 6 PRODUCTS/PRICING PAGE

2 CREATING YOUR EMPLOYER ACCOUNT If you have not already done so, it is a good idea to first create your Employer Account so that you will not have to do so when you wish to purchase a resume, job posting, or other product from the job board. Creating your account is very simple and user-friendly: 1. On the Career Center homepage, under the Employer section, click on the Access Employer Account link. 2. The first section will say, Existing Users Login Here, but you will want to scroll down to the next section called, New Users Create An Account. 3. Enter all required information. a. Tip 1 All required fields are marked with a red asterisk. b. Tip 2 Be sure to record in a safe place the address and password you use to create your account, as you will need these to login in the future. 4. You will now be brought to your main account homepage, which is the page you will be brought to each time you login. ACCESSING YOUR EMPLOYER ACCOUNT Access your Employer Account to monitor your job activity, check for alerts/messages, or to update your company profile for job seekers to see. The more current and complete your profile is, the more intriguing it looks to job seekers. From the Career Center homepage, click on Access Your Employer Account. Since you have already created your employer account, you only need to: a. Enter your address and password in the top section called Existing Users Login Here b. Click on Login to My Account directly below your password. You now see your account homepage: In addition to the quick links, you also have the option of selecting one of the tabs located at the top of your screen. Currently, you are in the My Account tab, but to the right of that, you can choose from My Jobs, Resume Bank, My Candidates, My Company, My Templates, or Help. 2

3 My Jobs Clicking on this tab will bring you to a page displaying jobs you have posted To find a specific job you can enter a keyword term and search in job name, position, description, company name, or city, you can also search jobs by job ID number. Below the search box you will see a list of your jobs. By default they are sorted by date showing the most recently posted job on top. You can also sort jobs by position title. You can filter this view by using advanced search tools above. To view detailed information about any job, simply click on the Show details link below the job title. This will display job ID, job name, position, company, brief description, as well as some basic job stats (views, applications, payment method, product and dates). You can manage your jobs by stopping active jobs. This feature is useful if you want to pause job seeker traffic to review applications from candidates before receiving additional applications. You activate paused jobs, as well as delete jobs if necessary. From My Jobs tab you can also navigate to edit the job, renew the posting, upgrade the posting to a preferred or another available upsell. Resume Bank a separate section is dedicate to resume bank and resume search. My Candidates Allows you to browse the resume database and search for job seekers. A detailed explanation of how to use the resume database is found under the SEARCHING THE RESUME DATABASE chapter, but this shows you how to quickly access the database from the My Candidates tab. My Company Description of sections labeled above: a. Company Profile : This is where you create your company profile to provide job seekers more information about your organization. You have the ability to make your company profile available to job seekers within your job postings, and if you upload your company logo into your profile, your logo will also display, branding your posting to the fullest extent. To begin, click on Create Company Profile, and then just enter information into each field. b. My Colleagues: This is where you are able to add colleagues. Colleagues are other employers/recruiters that you either grant permission to post jobs on your behalf or request permission to post jobs on their behalf. Click Add New Colleague to add colleagues. c. My Account Contacts: The final section of this screen is called My Account Contacts, and this is where you can further personalize your account by having different contacts for billing and for resume contacts. Click Add New Billing Contact to add a new billing contact or click Add New Resume Contact to add a new resume contact. My Templates You have the ability to save different types of templates for your use at any time. To view/access your templates, just click on the My Templates tab, and you will see three categories of templates: 3

4 i. My Letter Templates: This is a great time saving tool for when you find yourself drafting the same type of correspondence multiple times to the same types of parties. By clicking on the Create Letter Template button, you can draft a correspondence to save for use when you are contacting a job seeker, another recruiter, etc. ii. My Job Templates: This is where you will find any saved job posting templates. Whenever you post a job on a job board, you have the option when you begin the posting to save what you enter as a template for later use. (See POST A JOB chapter of this reference document.) iii. My Filter Templates: This is an online application of sorts for you to screen applicants with a series of questions you find essential to determine whether or not they are qualified to work for your company. If in place, Job Seekers are required to complete the questions you setup here before they can apply for a position you post. To create questions, click on Create Filter Template. Then follow the step-by-step instructions as prompted. Tips: If you check Disqualifier, then anyone who selects that answer will automatically be disqualified from the application process. Tip 2 You can assign point value to each answer. In the final screen, you will be able to set a minimum point requirement, disqualifying anyone who fails to meet a minimum point amount that you set. Once you have selected the type of question entered the specific question to be asked, click the Create Question button. You will then be prompted to do one of the following: a) Create more questions by selecting a question type (True/False, Multi Choice, etc.) b) Edit a question you already created by clicking edit c) Save the filter by giving it a Name and, if desired, assigning a cut-off score as described above. Click the Create Filter button when you are ready to save. Help: Should you run into any questions, you can always submit a help ticket for response from our Employer & Job Seeker Specialists. SEARCHING THE RESUME BANK One of the best benefits of the Job Board is the ability to browse through an unlimited number of resumes, while only paying a resume-purchase price once you have successfully established contact with a job seeker. In other words, you can browse and review resumes, send the job seeker a message to inform him/her that you are interested, and you will not be charged unless that job seeker accepts your contact request for further discussion. If they decline interest in your position or company, you are not charged at all. To access the Resume Bank from the Career Center homepage, you can click on view resumes link under the employer/recruiter section, or on the Resume Bank tab after you are already logged in. You will be brought to a page similar to the one below. 4

5 This is the main page where you can begin searching through the resumes that were directly posted to the job board. From this page you can either click the Search button to view all resumes directly posted to this board or you can filter the resumes by entering keywords, sorting by location and/or searching directly by Candidate ID. If you have decided to filter the resumes by one or more of the options above, once you have put into place your filtering criteria, click the Search button to see the resumes that match the criteria you entered. To view a candidate s profile, simply click on any of the links in the candidate s information. You will be prompted to login if you have not already done so. If you are interested in adding a profile to your resume cart for you to contact, you can do so clicking on the button Add to Cart. At any time, you can return to the search results, begin a new search, or proceed to your resume cart by clicking the appropriate tab located toward the top of your screen. In some cases, after reviewing the resume results, you might not find candidates who match the qualifications you are seeking. If this is the case, you can check to see if the job board participates with network resume sharing. If the site participates you will see a Network Results tab on the search results page. When you have completed searching through resumes, and you are ready to contact job seekers that you think may be qualified for your opening, click on the Resume Cart button. 5

6 On this page, you can remove any candidates that you no longer want to contact by clicking the [remove] link on the right. When you have reviewed your resume cart and are ready to contact the checked candidates, you can click the Create Contact Request button at the bottom of the page, and then just complete and submit the form on the following page to alert the checked job seekers that you are interested in them. A quick way of returning to your resume cart is by going to your My Candidates tab. See instructions earlier in this guide for accessing and using your My Candidates tab. POSTING A JOB Posting a job is extremely user friendly. You can access post a job page from career center home page and from many other pages of the job board. If not already logged in, you will be instructed to do so. Once logged in and on the job posting page, you will see a list of available posting products at the top of the page. Select the product you would like to purchase for your posting by clicking in the radio button on the left of the appropriate product description. In this example, Posting Special A is selected. At the bottom left of this little section, you see the link View complete product list. This will take you to a separate page called Products/Pricing to view all of the products offered on the job board (if they have any banner products, resume products, etc.). As this does take you to a separate page, it is not recommended that you click this link if you have already begun filling in information for your job posting. The next section will describe another means for reaching the Products/Pricing page, and it will also describe the different areas of the page. The section under the Type of Job Posting section is called Settings, and it looks like this: Information that you enter in this area will be visible only by you. The Job Name you enter will be a way for you to recognize the job in the My Jobs section after you have posted it. Notice that there are three options that you can select, should they suit your needs: a. Save As Template This would save the job you are posting as a template for later use. This might be helpful if you find yourself repetitively recruiting for the same job type. b. Anonymous Posting If you do not want your company name listed, select this option to have the job anonymously posted. c. Include Company Profile This option is a great way to market your company to job seekers by having your company profile available within the job posting for job seekers to view. If you uploaded your logo in your profile, this will also appear. This option is highly recommended to show job seekers what makes your company so unique. You can create/update your company profile in the My Company tab, which is described in the ACCESSING YOUR EMPLOYER ACCOUNT chapter. Under the Settings section is the Job Basics section. 6

7 The information you enter here WILL be visible to job seekers. All fields marked with the red asterisk are required. Beneath this section is the Job Details section. Information you enter here will further define the job offering to weed out people who do not hold the minimum qualifications or who have higher demands of salary, job duration, etc. The next section is Location, and this is where you specify the city, state, zip code, and country for which the position will be located in. This will be used to filter your job when job seekers are looking for jobs in a certain area. Important! Be sure to click the Add Location button when you have entered the city, state, zip code, and country. After the Location section, you need to complete the Contact Information section. Information that you enter here is what will instruct job seekers as to how they should apply for the job. All of this information will appear publicly to job seekers, so be sure that you enter only the information that you want published to job seekers. 7

8 The final section to be completed before posting your job is the Applications section. Here, you specify whether or not you want to allow online applications. If do allow online applications, you will receive notifications about new applicants for the job. You have the ability to specify who you would like the online applications ed to. You can either select a stored contact from your account (i.e. Andis Vildavs in the above graphic) by clicking in the checkbox next to their name, or you can add a new contact by filling in the information on the right and clicking the Add Recipient button. If you would prefer that candidates apply directly to you by sending you their cover letters and resumes, then remove the checkbox from Allow Online Applications and be sure that you have filled in the information in the previous Contact Information section. When you have completed the job posting, you can either preview the posting to see how it will appear to job seekers by clicking Preview or you can click Post Job to proceed to checkout. After clicking Post Job on either the job posting screen or preview screen, you will likely be offered an upgrade or two, which you can either accept or decline, depending on how they suite your needs. On the final checkout page, it will display the charges and payment options for your order. Note that this is the screen to enter any coupons you might have, should the job board be doing a special promotion. Be sure to enter any coupon code you have here EXACTLY as it appears (case sensitive) 8

9 Specify whether you would like your receipt or invoice mailed to you at your primary address or to a different contact/address. Here, you specify whether you are paying via credit card or buy check/invoice. PRODUCTS/PRICING PAGE You can access Products/Pricing page from career center home page before you log in or from many other job board pages. This page displays the different products available and their corresponding prices. 9

10 As you can see above, the products are organized into categories to make it easier for you to browse through. To buy any product, just click the Buy button on the right under the cost, and you will begin the order process. -ADDITIONAL QUESTIONS- As always, if you have any other questions at all, please feel more than welcome to contact an Employer & Job Seeker Specialist at or 10