Guide to Using Outlook Calendar for Meeting Arrangements

Size: px
Start display at page:

Download "Guide to Using Outlook Calendar for Meeting Arrangements"

Transcription

1 Guide to Using Outlook Calendar for Meeting Arrangements Using Outlook Calendar to arrange meetings and share information on availability across the university can help to save time on administration and contribute towards team efficiency. This guide will show you how to do the following: Page No. View your Outlook Calendar 2 Arrange a meeting 3 Reply to a meeting request 6 Invite a new attendee to a meeting that has already been set up 8 Reschedule your meeting 9 Keep track of your meeting 9 Cancel your meeting 10 Set up a series of recurring meetings 11 Reschedule a meeting that is part of a series of meetings 12 Cancel a meeting that is part of a series of meetings 13 View a shared calendar 14 Show annual or flexi leave on a team calendar 16 Delete annual or flexi leave from a team calendar 16 1

2 How to View your Outlook Calendar Click on then click on a particular date from the monthly calendar at the top of the page. The default will be to show today s date: Click on a particular date from the monthly calendar The day will be displayed on the right with time slots listed for the main part of the day You can use the scroll bar to find times earlier than 08:00 or later than 17:00 You can choose a different view by clicking the selection buttons on the ruler at the top of your screen: 2

3 How to Arrange a Meeting You can create and send requests for meetings. When you create a meeting, you identify the people to invite and you pick a meeting time. Responses to your meeting request appear in your Inbox. Follow these steps to set up a meeting: From your Calendar view click on 1 Enter a Subject and Location 2 Enter a Start and End time using the date and time fields You can set a reminder to alert all attendees before the meeting starts The default will show this time as busy in your calendar You will need to consider the best time to set up your meeting. Outlook can help you check when people are available or busy. To do this you must invite people to your meeting. 3 To invite the people to your meeting click and then click the button which has appeared above the Subject line. 4 Type the name of the person you want to invite then click Required to add them to your list of attendees If you cannot find the person listed make sure that you have selected Global Address List 5 When you have selected all the people required click OK for them to be transferred to your meeting request 3

4 6 To check whether your attendees are available at this time click on the Scheduling tab Your attendees will be listed to the left Coloured bands will show when they are busy Your proposed meeting time will be highlighted. If there are no coloured bands shown at your proposed meeting time then your attendees are available. Please be aware that the accuracy of this view depends on how up to date these attendees have kept their own personal calendars within Outlook. 7 When you are happy that you have chosen the most appropriate time for everyone, go back to your meeting request by clicking the tab. Check the details of your meeting then click the button on the top left corner of your meeting request screen. You will receive replies to your meeting request in your inbox. These can vary depending on whether the people can attend. Note: Also see How to Keep Track of your Meeting What should I do if I can t see my colleague s availability? Sometimes you may find a colleague s calendar is blocked out with black diagonal lines This means that their calendar does not have advance viewing of this time period. To make their calendar available your colleague should open their calendar and carry out these steps: 4

5 1 Click Tools -> Options 2 Under the Calendar section click Calendar Options 3 Under the Advance Options section click Free/Busy Options 4 Enter the number of months ahead to be viewed in advance Then click on all screens to return to the normal calendar view Can I use Distribution Lists to invite attendees? Yes, using distribution lists is a quick way to invite a lot of attendees. However, care should be taken because some people are included in more than one distribution list and this may result in them receiving your meeting request a number of times. Check for duplicates as follows: 1 Create your meeting request and add the distribution lists to the field 2 Click the sign next to each distribution list to expand them Click The distribution lists will be expanded and you can check if any names are duplicated. Use the scroll bars to check through the whole list as some names may be out of your immediate view 3 Delete all duplicates before sending your meeting request 5

6 How to Reply to a Meeting Request You will received a meeting request in your inbox 1 Double click on the meeting request to view the details 2 There are various buttons at the top of the screen for you to choose from: Accept Tentative Decline Propose New Time Click Accept if you are able to go to the meeting. This will send a reply to the meeting organiser and the meeting request will be transferred from your inbox to your calendar. Click on and you will see your meeting listed there. Your calendar is marked with a solid band indicating that you are busy at this time Click Tentative if you are not sure if you can attend the meeting. Click Edit the response before sending if you wish to send an explanation with your reply Enter your explanation and click This will send a reply to the meeting organiser and the meeting request will be transferred from your inbox to your calendar. Click on and you will see your meeting listed there. 6

7 Your calendar is marked with a striped band indicating that you may be busy at this time If, at a later date, you find that you can accept or need to decline the meeting you can sent a new reply. Just double click on the meeting in your calendar and click the appropriate button. This will keep the meeting organiser up to date on how many people will be attending. Click Propose New Time if you would like to attend the meeting but would prefer it to be held at a different time. Use the drop down menus to enter your proposed date or time Then click Propose Time Check that your proposed time is correct You can add a message if you wish Then click A message will be sent to the meeting organiser Click Decline if you cannot attend the meeting. A message will be sent to the meeting organiser. The details of the meeting will NOT appear in your calendar 7

8 How to invite a new attendee to a meeting that has already been set up You can invite additional people to a meeting even though you have already sent out the original meeting request. Within your calendar double click on the proposed meeting to open up the details 1 Click on Actions -> Add or Remove Attendees 2 Type the name of the additional person you want to invite then click Required to add them to your list of attendees 3 When you have selected all the additional people required click OK for them to be transferred to your meeting request If you cannot find the person listed make sure that you have selected Global Address List You will see that your additional person has been added to your list of attendees 4 Click Send Update 5 Choose whether you want to send the update to everyone involved in the meeting or just to the new attendee. Then click 8

9 How to Reschedule your Meeting If your meeting has been rescheduled you can change the date, time or location of your meeting and send an update to the people that are involved. Within your calendar double click on the proposed meeting to open up the details 1 Change appropriate details such as: Location Date Time 2 Write a note explaining that the meeting has been rescheduled. 3 Click the button at the top of the screen. A new meeting request will be sent to all the people involved and will update in their calendars with the new details. They can then accept or decline the new appointment. How to Keep Track of your Meeting Once your meeting has been set up and you have received replies from the attendees you can check who will be attending. Within your calendar double click on the proposed meeting to open up the details Your meeting request displays a summary of how many people will be attending, how many have declined and how many are unsure. Click on the Tracking tab for a more detailed list of attendees 9

10 Within the Tracking tab you will see your list of attendees Details of who will be attending is also listed How to Cancel your Meeting Within your calendar double click on the meeting to open up the details. 1 Click on Action -> Cancel Meeting g 2 Click Send cancellation and delete meeting Then Click 3 Type a message telling the attendees that the meeting has been cancelled. Then Click Outlook does not automatically remove items from individual calendars so it is a good idea to remind people to click the Remove from Calendar button. 10

11 Attendees will receive a cancellation which looks like this: The Remove from Calendar button is in the top left corner of the screen How to set up a Series of Recurring Meetings Sometimes it is necessary to schedule a meeting every month or every week such as for regular committees or team meetings. Outlook allows you do this in one meeting request. Follow these steps to set up a recurring meeting: From your Calendar view click on 1 Enter the Subject, Location, Start Time and End Time details for your meeting. 2 Invite the attendees for the meeting 3 Click the Recurrence button at the top of the meeting request You will find that the details for your recurring meeting have been itemised 4 Check that the details are correct and make any amendments necessary You can set the start and end time of the series of meetings Then Click OK and Please be aware that attendees must accept the recurring meeting request in order for them to be displayed in their own calendar. 11

12 How to Reschedule a Meeting that is Part of a Series of Meetings If one meeting in a series has to be rescheduled you can change the date, time or location of your meeting and send an update to the people that are involved. Within your calendar double click on the proposed meeting to open up the details 1 In order to change the details for this meeting Click Open this Occurrence The click 2 Change the Location, date and time as appropriate 3 Type a message explaining that the meeting has been rescheduled 4 Click the button at the top of the screen. A new meeting request will be sent to all the people involved and will update in their calendars with the new details. They can then accept or decline the new appointment. 12

13 How to Cancel a Meeting that is Part of a Series of Meetings Within your calendar double click on the meeting to open up the details. 1 In order to change the details for this meeting Click Open this Occurrence Then click 2 Click on Action -> Cancel Meeting g 3 Click Delete this occurrence Then click 4 Click Send cancellation and delete meeting Then Click 3 Type a message telling the attendees that the meeting has been cancelled. Then Click Outlook does not automatically remove items from individual calendars so it is a good idea to remind people to click the Remove from Calendar button. 13

14 Attendees will receive a cancellation which looks something like this: The Remove from Calendar button is in the top left corner of the screen Please note: If you wish to cancel a complete series of meetings then click the series at points 1 and 3. How to View a Shared Calendar Many teams have shared calendars for keeping track of annual leave and meetings attended by that team. In order to view a shared calendar you will need to have your permissions set by the owner of the calendar. Some calendars are owned by and some are owned by School or Service Administrators. To find out the owner of a calendar and further advice on how to proceed please contact the Helpline on Once you have had your permissions set to access the shared calendar you can add it to your Outlook Calendar view by following these steps: 1 Confirm the name of the calendar and where to find it in the Public Folders 2 Open the Public Folders list. To do this, go to the view of Outlook. You will find a group of icons to the bottom left of your Outlook screen Click on the icon that looks like a folder Scroll down the Folder List and click on the sign next to Public Folders Click on the sign next to All Public Folders and navigate to your shared calendar 3 Right click on your shared calendar and Add to Favorites Check that your chosen folder is highlighted and click 14

15 You will find your shared calendar listed in your Favorites folder under Public Folders 4 Right click on the shared calendar and select Add to Other Calendars Return to view 5 Your shared calendar will be listed under Other Calendars. Check the tick box for your shared calendar to be displayed Your chosen calendars will be displayed side by side You can see who is on leave and the meetings that are booked 15

16 How to Show Annual or Flexi Leave on a Team Calendar It is helpful to know when members of your team are on leave or away on a training course. This can easily be indicated on the team calendar so that all members can check on a daily basis who is in and who is out. 1 From the team calendar double click on the date 2 In the Subject field enter the name and reason 3 Check that Reminder is unticked 4 Check that All day event is ticked 5 Click on Save and Close for the details to be transferred to the calendar You will find your new entry has been added to the list for that day How to delete Annual or Flexi Leave from a Team Calendar Double click on the item you want to delete Click on the Delete button The item will be removed from the list 16

How to send meeting invitations using Office365 Calendar

How to send meeting invitations using Office365 Calendar How to send meeting invitations using Office365 Calendar This guide tells you how to send meeting requests using the Calendar in your Office365 webmail. There are separate sections for setting this up

More information

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide

CMU/SCS Computing Facilities. Microsoft Outlook 2010 Calendar Guide CMU/SCS Computing Facilities Microsoft Outlook 2010 Calendar Guide Table of Contents Opening Outlook... 2 Finding your Calendar... 2 Creating entries on your calendar... 2 Appointments... 2 Meetings...

More information

Advanced Outlook. Choosing the calendar Icon will take you to a screen showing today s appointments:

Advanced Outlook. Choosing the calendar Icon will take you to a screen showing today s appointments: The Calendar: Advanced Outlook Choosing the calendar Icon will take you to a screen showing today s appointments: You can point at the Months listed on the right side and hold down the left mouse button

More information

Microsoft Outlook 2007

Microsoft Outlook 2007 Outline View... 2 Quick Navigation... 3 View several dates at a time... 3 Show Navigation s on the Right Side... 3 Scheduling an Appointment on Your... 4 All Day Events... 4 Mark an Appointment as Private...

More information

Mac Outlook Calendar/Scheduler and Tasks

Mac Outlook Calendar/Scheduler and Tasks Introduction Schedule an event and/or meeting. Schedule all-day and recurring events. Assign tasks to another user and use special shortcut keys. Contents Introduction Contents Calendar View Edit an appointment

More information

Office 365 Employee Email San Jac Outlook 2013

Office 365 Employee Email San Jac Outlook 2013 Office 365 Employee Email San Jac Outlook 2013 Interface Overview 1. Quick Access Toolbar contains shortcuts for the most commonly used tools. 2. File tab (Backstage View) contains tools to manage account

More information

Outlook Web App Using Outlook Web App for Email and Calendar

Outlook Web App Using Outlook Web App for Email and Calendar Outlook Web App Using Outlook Web App for Email and Calendar Overview This guide provides basic instructions for managing your email and calendar at Ithaca College using Outlook Web App (OWA). OWA provides

More information

OUTLOOK 2010 BCC AND FROM FIELDS EMAIL SETTINGS

OUTLOOK 2010 BCC AND FROM FIELDS EMAIL SETTINGS OUTLOOK 2010 EMAIL SETTINGS There are a variety of options that can be set for an email in Outlook 2010. Here are a few of the popular options that can be set on emails from the email s Options tab: Show

More information

Outlook 2010 Sharing and Using Calendars

Outlook 2010 Sharing and Using Calendars Outlook 2010 Sharing and Using Calendars Frequently Asked Questions: How do I share my calendar?... 1 How can I organise my list of calendars?... 6 How do I make past appointments private?... 8 How do

More information

Outlook Calendar 2010

Outlook Calendar 2010 IT Services Outlook Calendar 2010 Meeting requests Schedule and manage a meeting with other people Create a meeting request Respond to meeting invitations Track and manage meetings Table of contents Create

More information

Outlook Web Access An Introductory Guide

Outlook Web Access An Introductory Guide Outlook Web Access An Introductory Guide IT Training & Assessment Unit, Queen s University Belfast 1 Contents Logging on... 3 Email... 3 Compose a Message... 4 Saving an Email Attachment... 5 Saving a

More information

Outlook Web Access (OWA) - Using Calendar and Email on the Web

Outlook Web Access (OWA) - Using Calendar and Email on the Web Outlook Web Access (OWA) - Using Calendar and Email on the Web You can access OWA through a web browser on any computer connected to the internet. This guide is intended to help with the most common tasks

More information

Sign in to Outlook Web App

Sign in to Outlook Web App Getting Started with Outlook Web App Sign in to Outlook Web App Sign in to Outlook Web App Go to Microsoft Online Services webpage at https://login.microsoftonline.com/ 1. Login with your UTHSC email address

More information

Microsoft Outlook Web Access Overview

Microsoft Outlook Web Access Overview Microsoft Outlook Web Access Overview Table of contents Logging on to Outlook Web Access... 3 The sections of Outlook Web Access... 4 The Inbox Toolbar... 4 How to sections... 5 Email Basics... 5 Use the

More information

CMU/SCS Computing Facilities. Microsoft Outlook 2011 for Mac Calendar Guide

CMU/SCS Computing Facilities. Microsoft Outlook 2011 for Mac Calendar Guide CMU/SCS Computing Facilities Microsoft Outlook 2011 for Mac Calendar Guide Table of Contents Opening Outlook... 2 Finding your Calendar... 2 Creating entries on your calendar... 2 Appointments... 2 Meetings...

More information

Microsoft Outlook 2013 Workshop

Microsoft Outlook 2013 Workshop Microsoft Outlook 2013 Workshop Course objectives: Manage correspondence and contacts efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings View and

More information

Wilkes University Information & Instructions for Students using Outlook 2003

Wilkes University Information & Instructions for Students using Outlook 2003 Outlook 2003 Wilkes University These tips are for how use some of the features of Outlook 2003. You will first have to install Outlook 2003 on your personal computer. After installing Outlook follow the

More information

Outlook Web App Logging in

Outlook Web App Logging in Outlook Web App Logging in 8 Outlook Web App or OWA is a web-based version of Outlook which you can use to read your Sussex email from any computer with a web browser and internet access. Some web browsers

More information

Using the Calendar with Outlook Exchange

Using the Calendar with Outlook Exchange Using the Calendar with Outlook Exchange COPYRIGHT Copyright 2006 by the Trustees of Princeton University. This handout includes content that is licensed from third-party vendors for use by current Princeton

More information

Introduction to Microsoft Outlook 2010

Introduction to Microsoft Outlook 2010 Introduction to Microsoft Outlook 2010 Email: training@health.ufl.edu Web Page: http://training.health.ufl.edu Introduction to Microsoft Outlook 2010 1.5 hour In this workshop we will investigate the new

More information

Quick Reference. Outlook for Business Microsoft Outlook 2010

Quick Reference. Outlook for Business Microsoft Outlook 2010 Outlook f Business Microsoft Outlook 2010 47 Greenaway Street Bulleen Victia 3105 Australia www.watsoniapublishing.com info@watsoniapublishing.com Generated using EngineRoom Profiler on 13/10/2010 Table

More information

Microsoft Outlook 2010

Microsoft Outlook 2010 Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Outlook Webb App quick guide

Outlook Webb App quick guide What is Outlook Web App 2010? Outlook Webb App quick guide Updated 7/17/2012 The Outlook Web App allows you to access your University e-mail and calendar from any computer that has Internet access via

More information

How To Use Outlook On A Pc Or Macbook With A Pc (For A Pc) Or Macintosh (For An Ipo) With A Macbook Or Ipo With A Ipo (For Pc) With An Outlook (For Macbook

How To Use Outlook On A Pc Or Macbook With A Pc (For A Pc) Or Macintosh (For An Ipo) With A Macbook Or Ipo With A Ipo (For Pc) With An Outlook (For Macbook Outlook for Mac Getting started, reading and sending emails When you use Outlook for the first time, we suggest starting with a few minor adjustments to make the interface more familiar. From the View

More information

Microsoft Outlook 2003 Quick How-to Guide

Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to-Guide This document is designed to be a quick guide for the most common tasks in Outlook. It is separated into different sections

More information

Outlook Web App OWA Quick Guide. Getting you up to speed quickly.

Outlook Web App OWA Quick Guide. Getting you up to speed quickly. Outlook Web App OWA Quick Guide Getting you up to speed quickly. Information Services 8-1-2014 Contents Exploring the OWA (Outlook Web App) User Interface... 2 Getting Started... 2 Mail... 6 Creating and

More information

Using Outlook Web App

Using Outlook Web App Using Outlook Web App About Outlook Web App Using a web browser and the Internet, Outlook Web App (OWA) provides access to your Exchange mailbox from anywhere in the world at any time. Outlook Web App

More information

Entourage - an Introduction to Calendar

Entourage - an Introduction to Calendar Entourage - an Introduction to Calendar Version 2004 for Macintosh Table of Contents Introduction How do I sign in? How do I view my calendar if it's not showing? How do I open my calendar in a separate

More information

Quick Start Guide for Outlook Mac 2011

Quick Start Guide for Outlook Mac 2011 Outlook 2011 for Mac is the email client for Microsoft Exchange. It is a comprehensive collaboration tool for organizing all your email, calendars, contacts and appointments. 1 6 2 3 4 7 5 The Outlook

More information

Microsoft Outlook 2007 Calendar Features

Microsoft Outlook 2007 Calendar Features Microsoft Outlook 2007 Calendar Features Participant Guide HR Training and Development For technical assistance, please call 257-1300 Copyright 2007 Microsoft Outlook 2007 Calendar Objectives After completing

More information

OUTLOOK 2010 QUICK GUIDE. Version 1.7

OUTLOOK 2010 QUICK GUIDE. Version 1.7 OUTLOOK 2010 QUICK GUIDE Version 1.7 Table of Contents THE NAVIGATION PANE... 5 Mail... 5 Calendar... 5 Contacts... 5 Tasks... 5 Notes... 5 Folder List... 5 Shortcuts... 5 E-MAIL... 5 Create a new e-mail

More information

Microsoft Outlook 2013 Part 2: Intermediate Outlook

Microsoft Outlook 2013 Part 2: Intermediate Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 2: Intermediate Outlook Spring 2015, Version 1.0 Table of Contents Introduction...2 Calendar...2 Scheduling

More information

Appointment Schedule and Online Messaging Help Guide

Appointment Schedule and Online Messaging Help Guide Appointment Schedule and Online Messaging Help Guide 1. Accessing your appointment schedule 2. Understanding the icons 3. Exclusions 4. Requesting meetings 5. Cancelling pending meeting requests 6. Accepting

More information

Outlook Web Access E-mail

Outlook Web Access E-mail Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu

More information

Training Manual. Version 6

Training Manual. Version 6 Training Manual TABLE OF CONTENTS A. E-MAIL... 4 A.1 INBOX... 8 A.1.1 Create New Message... 8 A.1.1.1 Add Attachments to an E-mail Message... 11 A.1.1.2 Insert Picture into an E-mail Message... 12 A.1.1.3

More information

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New MS Outlook 2011 Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular

More information

Outlook Mail Quick Fixes

Outlook Mail Quick Fixes Outlook Mail Quick Fixes Adding a Signature a. File, Options, Mail, Signature (3 rd one down) b. Click new give it a title c. Fill in Signature block d. Choose Default Signature drop down for new messages

More information

Using Outlook s Calendar to Manage your Time

Using Outlook s Calendar to Manage your Time Using Outlook s Calendar to Manage your Time This document provides information regarding the Calendar feature in Microsoft Outlook 2007. Overview of Outlook 1. Outlook provides an integrated solution

More information

OWA - Outlook Web App

OWA - Outlook Web App OWA - Outlook Web App Olathe Public Schools 0 Page MS Outlook Web App OPS Technology Department Last Revised: May 1, 2011 Table of Contents MS Outlook Web App... 1 How to Access the MS Outlook Web App...

More information

Using Outlook 2007. Outlook Screen

Using Outlook 2007. Outlook Screen Using Outlook 2007 Outlook is an electronic mail program. You can read your mail, reply to messages, compose messages, and keep an address book in Outlook. In addition, Outlook also has a Calendar, list

More information

Using Outlook 2000: An Overview

Using Outlook 2000: An Overview Using Outlook 2000: An Overview Introduction Reading E-Mail Messages Sending E-Mail Messages Adding and Viewing Contacts Using Outlook s Calendar Inviting Others to a Meeting Responding to a Meeting Invitation

More information

SharePoint 2007 Get started User Guide. Team Sites

SharePoint 2007 Get started User Guide. Team Sites SharePoint 2007 Get started User Guide Team Sites Contents 1. Overview... 2 1.1 What is SharePoint?... 2 1.2 What is a SharePoint Team Site?... 2 1.3 SharePoint user permissions... 2 2. Team Site features...

More information

OUTLOOK WEB APP (OWA): MAIL

OUTLOOK WEB APP (OWA): MAIL Office 365 Navigation Pane: Navigating in Office 365 Click the App Launcher and then choose the application (i.e. Outlook, Calendar, People, etc.). To modify your personal account settings, click the Logon

More information

Using Microsoft Office 2013: Outlook. Gerry Kruyer

Using Microsoft Office 2013: Outlook. Gerry Kruyer Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on

More information

In This Issue: Introducing Outlook Outlook Today Navigation Pane

In This Issue: Introducing Outlook Outlook Today Navigation Pane Microsoft In This Issue: Introducing Today Navigation Pane Although primarily used for sending, receiving, and organizing email, Microsoft also functions as a dynamic, personal information manager. The

More information

Produced by: Flinders University Centre for Educational ICT

Produced by: Flinders University Centre for Educational ICT Produced by: Flinders University Centre for Educational ICT Introduction to Outlook 2010 Contents Microsoft Online Services Sign-in to Outlook/Exchange... 2 Key Features... 3 Outlook Screen... 4 To-Do

More information

How to use Event Manager: Creating an Event without a Template

How to use Event Manager: Creating an Event without a Template How to use Event Manager: Creating an Event without a Template Contents: Page 2 Changing the HR Status Page 5 Enter Event Manager and Create a New Event Page 9 Creating Time Slots for the Event Page 12

More information

Optomate Training Compendium Appointment Book Page 2

Optomate Training Compendium Appointment Book Page 2 2. Appointment Book The Optomate Premier Series Appointment Book has been developed based on the Microsoft Outlook calendar. It offers a quick and easy method for finding and entering new appointments,

More information

Faculty & Staff Guide for Outlook Web App (OWA) Prepared by Information Technology Division Lehman College July 11, 2013

Faculty & Staff Guide for Outlook Web App (OWA) Prepared by Information Technology Division Lehman College July 11, 2013 im Faculty & Staff Guide for Outlook Web App (OWA) Prepared by Information Technology Division Lehman College July 11, 2013 Lehman College, CUNY 1 Information Technology Division Table of Contents Introduction...

More information

Office Outlook web access Reference Guide

Office Outlook web access Reference Guide U TO R E XC H A N G E : C a l e n d a r i n g a n d e m a i l u p g r a d e w i t h M i c r o s o f t E xc h a n g e Office Outlook web access Reference Guide To log in, go to owa.utoronto.ca. You will

More information

Microsoft Outlook Web App Quick Reference Card

Microsoft Outlook Web App Quick Reference Card Microsoft Outlook Web App Quick Reference Card Accessing Outlook Web App You can access your mailbox through any browser that supports HTML 3.2 and ECMA. To access your mailbox, enter your OWA web address/url

More information

Microsoft Outlook Introduction

Microsoft Outlook Introduction Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks

More information

Microsoft Outlook Web App (OWA)

Microsoft Outlook Web App (OWA) im Microsoft Outlook Web App (OWA) CSULB 1 Information Technology Services CSULB 2 Information Technology Services Table of Contents Introduction... 4 Logging In... 4 The OWA Interface... 5 Feature Differences...

More information

Microsoft Outlook Tips & Tricks

Microsoft Outlook Tips & Tricks Microsoft Outlook Tips & Tricks Columbia College Technology Services Table of Contents Creating an email signature Page 1 Handling attachments Page 1 Sending an attachment Opening an attachment Page 2

More information

ADVANCED OUTLOOK 2003

ADVANCED OUTLOOK 2003 ADVANCED OUTLOOK 2003 Table of Contents Page LESSON 1: MANAGING YOUR MAILBOX LIMITS...1 Understanding Mailbox Limits...1 Setting AutoArchive...3 AutoArchiving Your Folders...5 Deleting Items Automatically...7

More information

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL In this course, you will learn: Some techniques to avoid reaching your mailbox limit The best place to store your saved messages aka Personal Folders efficiently

More information

Calendar: Advanced Features Set up reminders, sharing, secondary calendars, and more!

Calendar: Advanced Features Set up reminders, sharing, secondary calendars, and more! Sign in to Google Calendar at http://email.ucsc.edu with your CruzID and Blue password. You'll see your calendar weekly view. Calendar: Advanced Features Set up reminders, sharing, secondary calendars,

More information

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email.

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email. Outlook Web Access Introduction Users who are away from their computers, as well as users who share a computer, can take advantage of Outlook Web Access to access your account on SOM's Exchange Server

More information

Getting Started with Skype for Business 2015

Getting Started with Skype for Business 2015 Getting Started with Skype for Business 2015 Training and Documentation Team, April 2015 What is Skype for Business? Skype for Business is a communication tool which allows you to interact with colleagues

More information

Microsoft. Outlook 2007 Calendar Management Tools For. Jerry Maletsky Dash Designs Consulting Technology Training And Consulting

Microsoft. Outlook 2007 Calendar Management Tools For. Jerry Maletsky Dash Designs Consulting Technology Training And Consulting Microsoft 1 Outlook 2007 Calendar Management Tools For Jerry Maletsky Dash Designs Consulting Technology Training And Consulting Microsoft Outlook 2007 Calendar Management Tools For The Haas School of

More information

BCSD WebMail Documentation

BCSD WebMail Documentation BCSD WebMail Documentation Outlook Web Access is available to all BCSD account holders! Outlook Web Access provides Webbased access to your e-mail, your calendar, your contacts, and the global address

More information

Microsoft Outlook 2010 Hints & Tips

Microsoft Outlook 2010 Hints & Tips IT Services Microsoft Outlook 2010 Hints & Tips Contents Introduction... 1 What Outlook Starts Up In... 1 Sending Email Hints... 2 Tracking a Message... 2 Saving a Sent Item... 3 Delay Delivery of a Single

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Spring 2013, Version 1.0 Table of Contents Introduction...3 Signing In...3 Navigation

More information

Booking a Meeting Room in Outlook 2010

Booking a Meeting Room in Outlook 2010 Introduction Booking for meeting rooms is now done in Outlook 2010 (hosted on Microsoft Exchange 2010). Meeting rooms can now be requested by using a Meeting Request, and selecting an available room in

More information

BulkSMS Text Messenger Product Manual

BulkSMS Text Messenger Product Manual BulkSMS Text Messenger Product Manual 1. Installing the software 1.1. Download the BulkSMS Text Messenger Go to www.bulksms.com and choose your country. process. Click on products on the top menu and select

More information

GroupWise Calendar GroupWise Task Lists GroupWise Reminder Notes Recurring Events Proxy Access Shared Folders

GroupWise Calendar GroupWise Task Lists GroupWise Reminder Notes Recurring Events Proxy Access Shared Folders GroupWise Calendar GroupWise Task Lists GroupWise Reminder Notes Recurring Events Proxy Access Shared Folders Table of Contents Calendar Overview...1 Different Calendar Views...1 Set Default View...1 Set

More information

Double-click an appointment to view the details.

Double-click an appointment to view the details. Calendar The GroupWise calendar allows you to do everything from scheduling appointments to marking all-day events to checking off tasks. Click the Calendar tab on the Navigation bar or click Calendar

More information

OUTLOOK 2003 COURSE LEARNING OUTCOMES. Students will be able to:

OUTLOOK 2003 COURSE LEARNING OUTCOMES. Students will be able to: OUTLOOK 2003 COURSE LEARNING OUTCOMES Students will be able to: 1. Send, receive, and reply to mail 2. Set up tasks and priorities 3. Manage files and folders 4. Use Global and Personal Address Books 5.

More information

Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups. Outlook Functions

Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups. Outlook Functions Clean Up Email Rules Quick Steps Search Tools Change Views Export Data Convert email to tasks Contact Groups Outlook Functions Clean Up: New ways to manage conversations and remove redundant emails: Email

More information

GroupWise to MS Outlook 2007

GroupWise to MS Outlook 2007 GroupWise to MS Outlook 2007 "GroupWise to MS Outlook 2007" The following is a list of GroupWise features with the equivalent names and brief instructions for performing similar actions in Microsoft Outlook.

More information

An Overview of Outlook

An Overview of Outlook An Overview of Outlook Alabama Association of REALTORS STATE OF ALASKA 2012 SUMMER CONFERENCE - IT S A FAMILY AFFAIR http://www.state.ak.us/local/akpages/admin/info/msea/ Perdido Beach Resort - Orange

More information

Microsoft Outlook 2003 Basic Guide

Microsoft Outlook 2003 Basic Guide Microsoft Outlook 2003 Basic Guide Table of Contents Introduction... 2 Getting Help... 2 Exploring Outlook... 3 Drop-Down Menus... 3 Navigation Pane... 4 Folder Pane... 7 Reading Pane... 7 Toolbars...

More information

How to create a shared calendar in Outlook Web Access

How to create a shared calendar in Outlook Web Access The Westfield Centre How to create a shared calendar in Outlook Web Access The Westfield Centre Redwood Avenue LEYLAND PR25 1RP Tel: 01772 623222 Fax: 01772 621209 E-mail: call.centre@westfield.lancsngfl.ac.uk

More information

Guide to Office Hours, Appointments, and Appointment notes

Guide to Office Hours, Appointments, and Appointment notes Version 1.0 Guide to Office Hours, Appointments, and Appointment notes Purpose This document provides instructions to set up your office hours in Starfish, make appointments with students, and document

More information

Outlook Calendar Tips & Tricks

Outlook Calendar Tips & Tricks Outlook Calendar Tips & Tricks Outlook Calendar Quick Reference The following provides information on using various features and functionality in Outlook calendar. Outlook Resources Outlook Web Access

More information

MS OUTLOOK 2007 E-MAIL

MS OUTLOOK 2007 E-MAIL MS OUTLOOK 2007 E-MAIL CREATE, SEND, READ, AND RESPOND TO E-MAIL MESSAGES An e-mail address consists of a user ID and a host name, separated by the @ symbol (userid@host name). You can SEND AND RECEIVE

More information

Microsoft Office 365 how to make a booking for meeting rooms and resource calendars

Microsoft Office 365 how to make a booking for meeting rooms and resource calendars Microsoft Office 365 how to make a booking for meeting rooms and resource calendars 1 Contents Purpose... 3 Document Support Boundaries... 3 Meeting Rooms what has changed?... 4 How to get access to make

More information

Sharing and Delegating Access to Calendars in Outlook 2010

Sharing and Delegating Access to Calendars in Outlook 2010 Sharing and Delegating Access to Calendars in Outlook 2010 ***NOTE ***: Ignore "Quotation Marks" ( " " ) unless instructed to do so. This will cause error. PLEASE READ BEFORE PROCEEDING: Sharing a calendar

More information

OUTLOOK 2013 - GETTING STARTED

OUTLOOK 2013 - GETTING STARTED OUTLOOK 2013 - GETTING STARTED Information Technology September 1, 2014 1 GETTING STARTED IN OUTLOOK 2013 Backstage View Ribbon Navigation Pane View Pane Navigation Bar Reading Pane 2 Backstage View contains

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Winter 2015, Version 2.0 Table of Contents Introduction...3 Logging In...3 Navigation

More information

Changes to Skillnet Group Emails. Outlook and Outlook Express Users

Changes to Skillnet Group Emails. Outlook and Outlook Express Users Changes to Skillnet Group Emails Skillnet Group emails are moving from the current provider to our own exchange mail server. This will mean that you will have a much improved web-mail system and almost

More information

Microsoft Outlook 2011 The Essentials

Microsoft Outlook 2011 The Essentials Microsoft Outlook 2011 The Essentials Training User Guide Sue Pejic Training Coordinator Information Technology Services Email : spejic@swin.edu.au Mobile : 0419 891 113 Table of Contents Overview Outlook

More information

messagingarchitects.com

messagingarchitects.com messagingarchitects.com Novell GroupWise 8 Quick Reference Card GroupWise Main Window... 1 Home View... 1 Adding a Panel... 1 Navigation, Tools and Folder List... 2 Nav Bar... 2 Customizing the Nav Bar...

More information

Outlook 2007 Email and Calendaring

Outlook 2007 Email and Calendaring Outlook 2007 Email and Calendaring The Outlook Calendar Environment... 2 The Different Calendar Views... 3 Creating Appointments/Events/Meetings in Your Calendar... 4 Creating an Appointment the Speedy

More information

Using an Automatic Back Up for Outlook 2003 and Outlook 2007 Personal Folders

Using an Automatic Back Up for Outlook 2003 and Outlook 2007 Personal Folders Using an Automatic Back Up for Outlook 2003 and Outlook 2007 Personal Folders Part 1 Install the Personal Folder Backup Utility Note: You should close Outlook and any other applications before installing

More information

Outlook 2013 ~ e Mail Quick Tips

Outlook 2013 ~ e Mail Quick Tips The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean

More information

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Outlook Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Composing & Sending Email Reading & Sending Mail Messages Set message options Organizing Items

More information

Outlook Training. By Martha Williamson, CIC AVP Automation and Workflow Trainer Martha.williamson@oldnationalins.com (217) 304-1666 Cell

Outlook Training. By Martha Williamson, CIC AVP Automation and Workflow Trainer Martha.williamson@oldnationalins.com (217) 304-1666 Cell Outlook Training By Martha Williamson, CIC AVP Automation and Workflow Trainer Martha.williamson@oldnationalins.com (217) 304-1666 Cell 1 Agenda 1. Outlook Views 2. Email Etiquette 3. Signatures 4. Out

More information

Student Office 365 Outlook Web App OWA Quick Guide. Getting you up to speed quickly.

Student Office 365 Outlook Web App OWA Quick Guide. Getting you up to speed quickly. Student Office 365 Outlook Web App OWA Quick Guide Getting you up to speed quickly. Information Services 9-5-2014 Contents Logging into the CWU Student Outlook Web App... 3 Getting Started with Office

More information

Email User Manual. [Outlook Web App 2013]

Email User Manual. [Outlook Web App 2013] [Outlook Web App 2013] Central Information Systems Division March 2014 Table of Contents 1. To Login... 4 2. To Logout... 5 3. Change Password... 5 4. Email Messaging... 6 4.1 Create a New Mail... 6 4.2

More information

Outlook Web Access. PRECEDED by v\

Outlook Web Access. PRECEDED by v\ Outlook Web Access Logging in to OWA (Outlook Web Access) from Home 1. Login page http://mail.vernonct.org/exchange 2. To avoid these steps each time you login, you can add the login page to your favorites.

More information

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 C H A P T E R Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 MICROSOFT OUTLOOK 2013 AND OUTLOOK WEB ACCESS (OWA) Table of Contents Chapter 1: Signing Into the Microsoft Email System...

More information

To change the sending options, open the email to be sent and then go to the options tab on the ribbon.

To change the sending options, open the email to be sent and then go to the options tab on the ribbon. Advanced email options When sending an email using Outlook, there are several additional options you can use to change the way the email is sent or how people can respond to it. The options which can be

More information

Outlook 2010 Desk Reference Guide

Outlook 2010 Desk Reference Guide Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide

More information

Verizon Conferencing e-scheduling Tools Installation Guide

Verizon Conferencing e-scheduling Tools Installation Guide Verizon Conferencing e-scheduling Tools Installation Guide Step-by-Step Installation............................. 2 Changes in Your Outlook............................ 14 Managing Your Conference Leaders...................

More information

Beginners Guide. Entourage 2004

Beginners Guide. Entourage 2004 Beginners Guide to Entourage 2004 Table of Contents Computer Services Introduction... 2 New e-mail service at NUI, Galway... 2 Online Documentation... 2 The Entourage Window... 3 Creating a Signature File...

More information

Outlook 2016 for Mac: Advanced Quick Reference Guide

Outlook 2016 for Mac: Advanced Quick Reference Guide Outlook 2016 for Mac: Advanced FINAL 2015. All Rights Reserved. California State University, Bakersfield June 24, 2015 REVISION CONTROL Document Title: Author: File Reference: O2016 Outlook for Mac Advanced

More information

TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010

TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010 Introduction to Outlook Web Access (OWA) 2010 2 TEAM 1-5.3a Introduction to Outlook Web Access (OWA) 2010 Table of Contents Introduction... 3 What s New in OWA 2010... 4 Accessing Your Exchange Account

More information

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users Microsoft Outlook 2010 Reference Guide for Lotus Notes Users ContentsWelcome to Office Outlook 2010... 2 Mail... 3 Viewing Messages... 4 Working with Messages... 7 Responding to Messages... 11 Organizing

More information

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...

More information