What is the packaging type of material for the products you are bidding on?

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1 Dear Prospective Seafood Vendor, Please find attached our bid requests for the year As Point Defiance Zoo and Aquarium proudly promotes conservation, we are continuing our efforts by taking the sustainable approach to our annual seafood purchases. Our organization is making it our goal to purchase only sustainable seafood from the list that has been established by The Monterey Bay Aquarium Seafood Watch program. You will find enclosed a 2014 edition Seafood Watch Card and the Seafood Watch Program website information so you can learn more about sustainable seafood. We would like to continue with our conservation efforts and our goal of being sustainable. We strive to purchase seafood that is packaged with recycled goods or with items that can be recycled. Some examples of packaging which are not recyclable are wax covered boxes, plastic bags and plastic strapping. An additional goal for this year is to decrease our seafood waste. We would like to consider purchasing some of the items that we use the most in smaller cases. By doing so, we can plan our diets more accurately and create less waste. We appreciate every consideration or step you take in helping us to meet our goal. With the intent of purchasing sustainable seafood and green materials, we will be asking for the following additional information as part of the bidding process: Where is each species of seafood harvested from (state, country, and region)? In some regions of the world, populations of fish are very healthy and in other regions some species populations are at low numbers or are already threatened or endangered. We want to purchase seafood from regions where we do not harm unhealthy populations. How is the seafood farmed or fished? If possible, we hope to purchase fish that is harvested in a manner that creates the least amount of by-catch and damage to the worlds oceans. What is the harvest date of each species? This information is to stay in compliance with Association of Zoos and Aquariums (AZA) accreditation standards. What is the packaging type of material for the products you are bidding on? Are smaller cases available? Please find attached the bidding sheet. The species that we are requesting now includes the color coded ratings that coincide with the Seafood Watch Card that is included in this packet. You will find those items that are not yet rated by the program coded in pink These ratings are being included to familiarize you, the vendors, with what items we will be looking for in the future and what alternatives you might be able to offer for those items on the avoid list. We want to keep our oceans healthy and well populated for future generations to come and look forward to working with you to make this possible. If you have any questions in regards to sustainable seafood please feel free to contact me at (253) If you have questions regarding the seafood bid documents please contact Tresa at (253) We appreciate your cooperation and look forward to working with you. Sincerely, Cindy Cindy Roberts Staff Biologist Rocky Shores Point Defiance Zoo & Aquarium cindy.roberts@pdza.org

2 REQUEST FOR BIDS SEALED BIDS ARE REQUESTED FOR: 2015 SEAFOOD PURCHASES by Point Defiance Zoo & Aquarium 5400 N. Pearl St. Tacoma, WA Seafood Bids will be received at the Point Defiance Zoo & Aquarium N. Pearl Street-Tacoma, WA Bids will be accepted until 10:00 a.m. Monday, December 1, 2014, at which time they will be opened at the Point Defiance Zoo & Aquarium s administration office by zoo representatives. The Point Defiance Zoo and Aquarium, a division of Metro Parks Tacoma, is requesting bids for the purchase of seafood products as outlined in the bid specifications. Please read all specifications before submitting bid, to be sure you can comply with them. For information relating to this request, please contact Cindy Roberts for questions about sustainable seafood (253) , or Tresa Edmonds for general bid information at (253) Seafood Bid Specs/2015

3 SPECIFICATIONS NOTE: Pounds Per Item is the total used in one-year. However, some items may run more than once a year. To ensure that we are feeding the freshest product possible, we would prefer if some of these items could be shipped following those run times. i.e. January/February, rather than later in the year. We understand that may bring the price of the product up due to a smaller shipping weight. A. Product to be current (end of ). Date of catch/harvest and/or estimated dates to be supplied with bid. B. On acceptance of bid, caloric analysis will be provided for Herring, Mackerel, Squid, Capelin and Smelt. C. New vendors may be asked for samples prior to decision. D. Fish should be individually quick frozen (IQF) or block frozen as noted on bid sheet, and packed in containers impervious to air and moisture transfer. E. Fish to be delivered frozen to cold storage facility or zoo grounds as directed. F. Final bid price to include the cost of freezing and delivery (taxes not included). G. Product subject to inspection by staff, and the zoo veterinarian, prior to delivery to cold storage facility. H. Product will be fit for human consumption, or will be returned at seller s expense. I. Delivered product will be checked for quality or the product will not be accepted, and will be returned at seller s expense. J. Payment shall be made upon presentation of invoice, net 30 days, following delivery. Seafood Bid Specs/2015

4 REQUIREMENTS The unit price per pound for each seafood item must be shown in the space provided. Bidders may submit bids on any item or all items listed on the bid pages. If bid is not submitted on any one item, then write "No Bid" in that section. Please note that bids are not awarded as a complete package, but rather on a per item basis. The Zoo reserves the right to accept or reject any or all bids. ** Be sure this page is submitted along with bid forms.** PROPOSAL SIGNATURE SHEET TO BE FILLED IN AND SIGNED BY THE BIDDER. BE SURE ALL PARTIES WHOSE SIGNATURES ARE LEGALLY NECESSARY HAVE SIGNED, WHETHER THE BIDDER BE AN INDIVIDUAL, PARTNERSHIP OR CORPORATION. NAME OF FIRM: ADDRESS: PHONE: ADDRESS: SIGNATURE OF AUTHORIZED REPRESENTATIVE(S) (Please print clearly) (Please print clearly) DATE: Seafood Bid Specs/2015

5 2015 Point Defiance Zoo Aquarium Seafood Bid ItemSeafood Item Specifications pounds requested Price per pound Region Method of Harvested Date Harvested 1 Bird Herring Not rated 3-5" ONLY 10 lbs Block 2,400 2 Herring, Pacific Not rated 6-9" IQF 1,625 3 Herring, Pacific Not rated 6-9" 12 lbs Block 31,200 4 Mackeral, Pacific Not rated count IQF 50 lbs box Mackeral, Pacific Not rated count IQF 50 lbs box 6 Mackeral, Pacific Not rated count IQF 50 lbs box 5,525 7 Squid Loligo/Longfin Good Alternat6" Whole Loligo 10 lbs block 11,500 8 Squid Loligo/Longfin Good AlternatLarger than 6" Whole Loligo 22lbs blk Squid, Market Good Alternative 5 lbs block 1, Clam, Assorted Little necks Good Alt On Shell-Wild 5, Clam, Assorted Middle Necks Good Alt On Shell-Wild Clam, Surf Good Alternative Whole body meat-10 lbs bags 12, Clam, Tongue Good Alternative IQF 50 lb boxes Crab, Blue U.S. Good Alternative IQF 50 lb boxes Crab, Dungeness Good Alternative IQF 50 lb boxes 4, Crab, Jonah Atlantic AVOID whole-raw-no totes 4, Crab, Red Rock Good Alternative whole-raw-no totes 18 Crab, Snow Best whole-raw-no totes 19 Capelin, Islandic Best 22 lbs block 35,790

6 2015 Point Defiance Zoo Aquarium Seafood Bid ItemSeafood Item Specifications pounds requested 20 Crayfish Farmed U.S. Best IQF RAW 60 Price per pound Region Method of Harvested Date Harvested 21 Halibut, Alaska Best Bellies/Pieces Frozen Pacific/Canadian Jack, Blue Runner Not rated count IQF Krill, Pacifica Not rated RAW Krill, Superba Not rated RAW Little Tunny, Atlantic Troll/Pole Best IQF 2 lbs each or less 26 Mussels, Farmed Best Raw in shell Oysters Best On the shell-wild Salmon, Chum Alaska Best IQF wild caught Sandlance Not Rated 5 lbs blocks Sardines, U.S. Pacific Best Larger than 6" IQF Sardines, U.S. Pacific Best Less than 6" IQF 32 Sea Urchins Wild Canada Best IQF 200

7 2015 Point Defiance Zoo Aquarium Seafood Bid ItemSeafood Item Specifications pounds requested 33 Silversides Not Rated 5 lbs block 1,200 Price per pound Region Method of Harvested Date Harvested 34 Shrimp-Sustainable Best Raw in shell no heads *Sustainably Farmed Chem Free 4, Trout, Rainbow Farmed U.S. Best U.S. Farmed IQF ~6" (10" or smalller) White Bait Not rated 5 lbs block 315 Total weight for all Depts 127,960

8 Monterey Bay Aquarium SeafoodWatch The Monterey Bay Aquarium Seafood Watch program creates science-based recommendations that help consumers and businesses make ocean-friendly seafood choices. Carry this pocket guide with you and share it with others to help spread the word. B E S T C H O I C E S G O O D A LT E R N A T I V E S A V O I D Arctic Char (farmed) Bass: Striped (US hook & line, farmed) Catfish (US) Clams, Mussels, Oysters Cod: Pacific (US hook & line, longline & trap) Halibut: California (US hook & line) Halibut: Pacific (US) Prawn: Spot (AK & Canada) Rockfish: Black (US hook & line) Sablefish/Black Cod (AK & Canada wild) Salmon (AK) Sardines: Pacific (Canada & US) Scallops (farmed) Seabass: White (US hook & line) Shrimp (AK) Tilapia (Ecuador & US) Trout: Rainbow (US farmed) Tuna: Albacore/White canned (Canada & US troll, pole) Tuna: Skipjack/Light canned (FAD free, US troll, pole) Tuna: Yellowfin (US troll, pole) Basa/Pangasius/Swai Cod: Pacific (US trawl) Crab: Blue & King (US) Flounders, Soles (US) Halibut (US Pacific gillnet and trawl) Lobster (Bahamas & US) Mahi Mahi (Ecuador & US) Octopus (Spain & US) Prawn: Spot (CA & WA) Sablefish/Black Cod (CA, OR & WA wild) Salmon (CA, OR & WA wild) Scallops (wild) Seabass: White (US gillnet) Shrimp (Canada wild & US) Squid (US) Swordfish (US) Tilapia (China & Taiwan) Tuna: Albacore/White canned (US longline) Tuna: Skipjack/Light canned (imported troll, pole and US longline) Tuna: Yellowfin (imported troll, pole and US longline) Cod: Pacific (Japan & Russia) Crab: Canned (imported) Crab: Red King (Russia) Lobster: Spiny (Belize, Brazil, Honduras & Nicaragua) Mahi Mahi (imported) Orange Roughy Rockfish/Pacific Snapper (AK bottom trawl) Salmon: Atlantic (farmed) Sardines: Atlantic (Medit. Sea) Sharks Shrimp (imported farmed, Mexico wild) Squid (imported) Swordfish (imported) Tuna: Albacore/White canned (except Canada & US troll, pole and US longline) Tuna: Bluefin Tuna: Skipjack/Light canned (imported longline and purse seine) Tuna: Yellowfin (except troll, pole and US longline) For a full list of our recommendations, please visit us online or download our app. Check every column your favorite seafood could be in more than one. Best Choices Are well managed and caught or farmed in ways that cause little harm to habitats or other wildlife. Good Alternatives Buy, but be aware there are concerns with how they re caught or farmed. Avoid Take a pass on these for now. These items are overfished or caught or farmed in ways that harm other marine life or the environment. To use your pocket guide: 1. Cut along outer black line 2. Fold on grey lines Your Choices Matter Take Action Stay Connected Worldwide, the demand for seafood is increasing; yet many of the fish we enjoy are in trouble due to overfishing or destructive fishing and farming practices. Purchase fish caught or farmed using environmentally responsible practices to support healthy, abundant oceans. Support ocean-friendly seafood in three easy steps: 1. ASK: Do you sell sustainable seafood? Let businesses know this is important to you. 2. BUY: From our Best Choices list. If not available, choose from the Good Alternatives list. 3. LOOK: For the Marine Stewardship Council blue ecolabel in stores and restaurants. Visit seafoodwatch.org Download our free app Join us on Facebook and Twitter Monterey Bay Aquarium The seafood recommendations in this guide are credited to the Monterey Bay Aquarium Foundation All rights reserved. Printed on recycled paper. Monterey Bay Aquarium Seafood WATCH CHINOOK SALMON West Coast Consumer Guide July December 2014