Book Club Fact Sheet 2 : Book Club Coordinator
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1 Book Club Fact Sheet 2 : Book Club Coordinator This Fact Sheet provides more detailed information than Book Club Fact Sheet 1 to assist Book Club Coordinators to manage requesting, borrowing and returning Book Club Kits. Book Club Membership Choose a name for your Book Club. Make sure all Book Club members are active members of Geelong Regional Library Corporation. Non-members will need to visit a library to join up. Membership is free. Complete the attached Book Club Membership Form and take it to your GRLC library, along with your own library card and one other means of identification. Library staff will prepare a Book Club membership card under your Book Club s name. The Book Club Library Card allows you to request and borrow Book Club Kits. Membership Changes Over time, membership of your Book Club may change. Please advise library staff so that your record can be adjusted. In the case of a new Coordinator, the new person needs to advise library staff and provide their library card and one other means of identification. Any outstanding charges should be cleared first. Requesting a Kit Start by working through the list of Book Club Kits with your Book Club members, as detailed in Fact Sheet 1. To find the list of Book Club Kit titles on the GRLC website, look under Services. A drop down menu will appear. Select Book Clubs,
2 . This list will be kept up to date as new titles are added. Using the Book Club card, place a request for an available Book Club Kit about a week before you wish to collect it. A Book Club Kit is available if it is checked in and there are no requests. You may only have one request at a time. To find the list of Book Club Kit titles in the library catalogue, search by Series under the heading Book Club. The catalogue will show you which titles are currently available. Compare the list of titles your Book Club is interested in against those in the catalogue. Look for titles with no requests.
3 Open up the entry for a selected title with no requests to see if it is currently checked in, and, if so, request the item using the Book Club Library Card number.
4 You will be notified when the requested Kit arrives at your nominated library branch. The hold will expire after 10 days and the Kit made available for loan to other Book Clubs. Borrowing and returning a Book Club Kit Pick up your hold from the nominated library branch before your Book Club meeting. Ask at the library desk and borrow the kit using the Book Club card. Count the number of books with staff member to ensure the kit is complete. The loan period is 6 weeks to allow for pick up and return, assuming a monthly Book Club meeting. At your meeting, distribute the books to Club members, keeping a record of which person has which copy. Each of the 12 copies of the book has a separate number. You may like to use the attached form for your records. Make sure you receive all 12 copies back from Club members in time to return the complete Kit by the due date. Please do not allow individual Book Club members to return their Book Club Kit book separately to the library. Return the Kit to the library desk and wait while the staff check the contents. Library Kits cannot be returned through the return chute.
5 Overdue, lost or damaged items Standard library charges apply to late returns and lost or damaged items. The Club Coordinator will receive a reminder or SMS close to the return date. As the Coordinator, you are responsible and library charges will apply to you as an individual. You may like to discuss how to pay any charges incurred by members with your group. If a problem occurs which you can t resolve yourself, bring the kit and your record of which member had which copy into the library and discuss with library staff. Reading notes The catalogue entry provides a link to reading notes on the book, and others can also be found on the internet by searching under the book title and a term such as discussion notes, book club notes etc. (e.g. Hare with Amber Eyes discussion notes). Further questions? : please speak to staff at your local library
6 Attachment 1 Book Club Membership Form Book Club name :- Book Club location:- Coordinator name Library Card Number Member s names Library Card Number
7 Attachment 2 Book Club Tracking Form Title: Date Due: Copy Number Club Member Name Returned
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