INTERNAL JOB POSTING (IJP) Frequently Asked Questions (FAQs)

Transcription

1 INTERNAL JOB POSTING (IJP) Frequently Asked Questions (FAQs)

2 Contents Internal Job Openings FAQs What is the objective of IJP policy? What all vacancies will be available through IJP? What is the eligibility criteria for applying for an opening through IJP? How will opening be shared through IJP? What is the time frame for applying to a job posting? What is the selection process post application? What if the company does not wish to relieve me due to some business exigency? Will company reimburse my travel and accommodation in case I need to travel for an interview? If I am selected for a position through IJP, what will be the criteria to determine the change in compensation and designation? Can I decline for a position post selection and offer? How will transfer and joining formalities be take care post acceptance of the offer by me?... 4 Annexure 1 IJP Format... 5 Annexure 2 Format for application... 6 Annexure 3 No Objection Certificate (NOC)... 7 Annexure 4 IJP Process Flow

3 Internal Job Openings FAQs 1. What is the objective of IJP policy? The objective of IJP policy is as follows: Source talent internally by allowing increased access to available vacancies across Anand companies Groom & retain in-house talent by providing them the opportunity to move across the Group both functionally & geographically Provide opportunity to employees to take active role in their career progression 2. What all vacancies will be available through IJP? All job vacancies at Level 2 (Grade M6, M7) and Level 3 (Grade M8, M9) within the Group will be floated for inviting applications through IJP. 3. What is the eligibility criteria for applying for an opening through IJP? Candidates within the Company & across Anand Group will be eligible to apply as per the following criteria: a) Must have completed minimum 24 months in the current role. b) Should have a rating of G or above during last two performance review cycles. c) Should have the requisite qualification, skill sets, behavioural competencies and track record of achievements within the Group. 4. How will opening be shared through IJP? The job advertisement (Annexure1) will be circulate amongst the employees through e- mails. (At a later date, the process will be automated and requirements will be posted online post implementation of HRMS). 5. How can I apply for a vacancy advertised through IJP? The eligible candidates will send their application as per the prescribed format (Annexure2) along with the updated resumes to the specified contact (HR responsible for the vacancy) mentioned in the job advertisement. 2

4 6. What is the time frame for applying to a job posting? The IJP will be active for 2 weeks from the date of posting within which the candidates will have to apply (closing date will be specified in the job ad). 7. Do I need to take my supervisor s approval for applying to an IJP? The aim of such a policy is to nurture the freedom to develop every employee s career path. As a result, supervisor s approval is not necessary for applying. 8. What is the selection process post application? The shortlisting and selection of the applicants will as per the Company recruitment guidelines by the respective hiring Company HR. 9. What if the company does not wish to relieve me due to some business exigency? Post shortlisting the candidate based on their resumes, hiring Company HR will ask the respective Company HR Heads of the shortlisted candidates to provide a No-objection certificate (NOC) from their COO as per the prescribed format (Annexure3). This will ensure that the company has given consent for the candidate to go to next step of hiring and will be relieving the candidate in case the candidate is finally selected for the position. 10. Will company reimburse my travel and accommodation in case I need to travel for an interview? TADA for attending interviews will be reimbursed to the candidate by the hiring company in accordance with the company policy. 11. If I am selected for a position through IJP, what will be the criteria to determine the change in compensation and designation? Changes in compensation/designation is not automatic and will be determined based on job, location etc. by the hiring Company. 3

5 12. Can I decline for a position post selection and offer? Employee has the option to decline the offer if his/her expectations are not met provided that the reasons stated by the candidate are genuine and valid. 13. How will transfer and joining formalities be take care post acceptance of the offer by me? The selected employee is to be released at the within 60 days post confirmation of the offer, to take up the new position. The transfer of the selected employee will happen as per the company policy. 4

6 Annexure 1 IJP Format The standard list of details that must be mentioned in the internal job posting advertisement are as mentioned below: Company Location Grade Job Purpose Department Job Title Reporting To Job Duties Education Experience Required skill set Other pre-requisites (if any) POC Details ( id) Last date for application Other details specific to each project and position may also be included in the advertisement. 5

7 Annexure 2 Format for application The details that must be mentioned in the application are as below: Name: Company: Location: Current Job Title: Grade & Level: Date of Birth (dd/mm/yy): Qualification: External Experience Last three appraisal ratings Special Trainings/ Awards/Recognition Date of Joining (dd/mm/yy): Internal Experience Rating: Year: Rating: Year: Rating: Year: E.g. HC/ATA/AT/AL/VLFM/Six Sigma Green/Black belt etc. Current role and responsibilities Experience in current role Why are you interested in this position? 6

8 Annexure 3 No Objection Certificate (NOC) Date: Subject: No Objection Certificate (NOC) for applying in Anand Group Company through internal job posting (IJP) To Whomsoever It May Concern This is to certify that Mr. /Ms. has been associated with (Company name) as (designation & department) from onwards. We at (Company name) have no objection upon him/her if s/he joins under IJP scheme of the group through job posting no. (mentioned in the IJP advertisement). For (Company name) Signature of the COO 7

9 Annexure 4 IJP Process Flow Company HR initiates IJP for open positions in L2 & L3 and sends advertisement as per standard format to Corporate HR Share feedback for review No Approved by Corporate HR Yes IJP advertisement send to Company HRs & Plant HRs by Corp. HR IJP circulated to all employees through by Company HR head Eligible candidates send application and resume to the contact person mentioned in the IJP advertisement within 2 weeks Regret mail send by hiring Company HR No Candidate Resume shortlisted Yes Hiring Company HR Head to get NOC from the respective Company HR head of the shortlisted candidate Reason provided to Corp HR No NOC given by COO Yes Selection process to be completed by hiring Company HR as per process within 30 days and extend offer to selected candidate Consider another candidate No Offer accepted by the candidate Candidate to be released from the current company within 60 days 8 Yes