planner Plan your Perfect Day

Transcription

1 Wedding planner Plan your Perfect Day

2 ALL OCCASIONS CATERING & BANQUET FACILITY Wedding Venue Elegant Ballrooms Ceremony Options All-Inclusi Wedding Packages Superior Services Receptions Of All Sizes off-site catering Wedding Planner Table, Chair, Tent Rentals and More Same Superior Service Delired To Your Venue Menu Options from Casual to Gourmet 6989 Waldo-Delaware Rd., Waldo, Ohio Facebook.com/allOccasions Call or visit our website to request date availability and pricing

3 ENGAGEMENT ANNOUNCEMENT twel to six months Contact your local newspaper to see what their announcement requirements are. Following are three traditional types of announcements and what to include in each. ENGAGEMENTS This is the first announcement for the paper. It includes the names of the bride-elect and groom-elect, city of residence, parents names, time, date and place of wedding, names of grandparents, education and honors. The announcement of the engagement should be submitted no more than six months and no less than two weeks before the wedding date. A photograph can be submitted. COUPLES ANNOUNCEMENT This appears the Friday before the wedding. It includes basic reminder information of the weekend wedding and includes listings of parties gin in honor of the bride and groom. This information should include the type of party, hosts, locations and dates. WEDDINGS This is submitted after the wedding. Information should include the names of the couple, parents and grandparents; time, date and location of wedding; offi ciating minister s name; who ga the bride away; bride s attendants and bridesmaids; fl ower girls and ring bearer; best man and groomsmen; location of the reception; honeymoon location; and the city where the couple will be living. A photograph can be submitted. Use this as a guide for what to include in your engagement announcement: Full name of bride-elect Complete address & phone Tell all family members. Talk to children, if this is a second/third marriage. Select a wedding date and time. Make a preliminary budget. Determine your wedding theme or style and colors. Plan your ceremony. Determine who will offi ciate the ceremony. Hire a wedding consultant if you plan to use one. Reser your ceremony and reception location. Determine the size of your guest list. Start compiling names and addresses of guests. Select bridal attendants. Ha fi ancé select his attendants. Plan reception. Check catering facilities, if at a club or hotel. Select a caterer, if one is necessary. Select a professional photographer and videographer. Select a musical service for reception and wedding. Select a professional fl orist. Select your dress and headpiece. Announce your engagement in the newspaper. Select bridesmaids dresses. Select the men s wedding attire and reser the right sizes. Select the engagement ring with fi ancé if he has not already done so. Full names of bride s parents Full names of bride-elect s grandparents Bride-elect s education information Bride-elect s employment (job title & location) Full name of groom-elect Address & phone of groom -elect Full names of groom s parents Full names of groom s grandparents Groom s education information Groom s employment (job title & location) Date, place and time of wedding (please be specifi c) 2015 Wedding Planner 3

4 budget worksheet TOTAL BUDGET AMOUNT $ BUDGET ACTUAL Total Reception (45%) $ $ Reception Site $ $ Catering $ $ Drinks $ $ Wedding Cake $ $ Miscellaneous (e.g., security) $ $ Total Attire (10%) $ $ Dress and il $ $ Jewelry and shoes $ $ Hair and makeup $ $ Lingerie $ $ Groom s tux $ $ Total Photography (10%) $ $ Photographer $ $ Videographer $ $ Bridal/Engagement photos $ $ Total Stationery (4%) $ $ Invitations $ $ Postage $ $ Ceremony programs $ $ Sa-the-date notes $ $ Thank-you notes $ $ Total Transportation (5%) $ $ Wedding party transportation $ $ Bride and groom transportation $ $ Total Entertainment (10%) $ $ Ceremony music $ $ Reception music (e.g., Band, DJ) $ $ Total Flowers (10%) $ $ Ceremony arrangements $ $ Bouquets and Boutonniewres $ $ Parent s fl owers $ $ Reception site arrangements $ $ Total Miscellaneous (6%) $ $ Ceremony site and offi ciant fees $ $ Gifts for each other, attendants $ $ Wedding rings $ $ Marriage license $ $ Wedding Planner

5 COMPILE NAMES AND ADDRESSES OF GUESTS Bride s guest list Groom s guest list Bride s parents guest list Groom s parents guest list Finalize the guest list and determine number of invitations needed uble-check spellings of names and addresses Order the invitations and stationery at least four to six months before the wedding ORDERING INVITATIONS Stationer: Address: Phone: Contact: COST FOR EACH: Invitations Enlopes Liners Response cards Enlopes Reception cards Pew cards Announcements Wedding programs Place cards Thank you notes Other INVITATIONS Number ordered Date ordered Deliry date Style/font Paper/color Ink color Design and print maps to be included in the invitations if needed. Address and assemble the invitations. Ensure you are using the proper postage when stamping the enlopes. Mail the invitations, ask the post ofﬁce to hand-cancel. Mail the announcements. Write thank-you notes. Mail thank-you notes. Preserving Memories Creating Heirlooms Let the experts at Erlastings at the Orchard custom design and transform your wedding flowers into floral keepsakes and lasting works of art and jewelry. Your precious memories will be preserd forer. Call us today for a free consultation. NorthStar G OL F C LU B As a new club, only minutes north of Polaris Mall, we offer you a truly unique setting with a perfect atmosphere highlighted by a panoramic view of our lake and golf course. We are a full service facility that can offer first class service at an affordable value. Between our fabulous food and beautiful views, NorthStar is sure to make a lasting impression on you and your guests Contact Alisha Yoder Smeltzer Road Marion, Ohio Wilson Road Sunbury, OH ahowellfb@thenorthstargolfclub.com Wedding Planner 5

6 HIRE A PROFESSIONAL FLORIST Florist Address Phone Contact Pay deposit and sign agreement Decide the types of flowers that you want Fresh flowers Dried flowers Silk flowers SELECT FLOWERS FOR: Bride s bouquet Bouquet for tossing Floral headpiece if needed Going away corsage Matron/Maid of Honor s flowers Floral headpiece if needed Bridesmaids Flowers Floral headpiece if needed Flower girl Floral headpiece if needed Groom s boutonnière Best Man s boutonnière Groomsmen s boutonnières Ring Bearer s boutonnière Mothers corsages Fathers boutonnières Flowers for helpers red, t of the t that? Wedding Planner date n left y to use n of this Full menus finally affordable Catering including Food Stations, Antipasto Spreads, Buffet, Family Style, and Butler Service BRIDAL SPECIAL if you can Book your catering by March 31, 2015 dream it, and recei 15% OFF we can do it. your food order st (discount applies to food portion of your menu only) Alcohol & Facility Location Services Available Call Us: Visit carfagnascatering.com or us at ourcatering@sbcglobal.net FLORAL DECORATIONS FOR CEREMONY SITE Arch/canopy Altar Candelabras Pews Aisles Windows FLORAL DECORATIONS FOR RECEPTION SITE Bride and groom s table Attendants table Parents table Guest tables Buffet table Cake table Guest register table Gift table Champagne/punch table Wedding Cake Wedding Cake topper NOTES: Make arrangements to ha the bridal bouquet preserd. Recruit someone to be responsible for deliring flowers to the appropriate people bride, groom, groomsmen, bridesmaids,flower girl, etc. Confirm all details at least two weeks before the wedding date.

7 Reser the reception site Guest register table Gift table Cake table Place card table Buffet tables Guest tables Chairs China dinnerware Plastic/paper dinnerware Silr flatware Plastic flatware Cloth napkins Paper napkins Cloth tablecloths Plastic/paper table cloths Serving bowls/dishes Utensils Trays Bubbles,rice, birdseed, flower Reception site Address Phone Contact Ask about any restrictions: liquor, decorations, bird seed, etc. Find out what supplies are provided by the facility caterer, and purchase or rent supplies needed for the reception. Lo WEET! S s ei v ats! E s SW ET! i T SWEET e sn t F o r g e! t Th i Lso Candies Lo Featuring Marie Plan the menu Hire the wedding professionals Reception coordinator Band, DJ, or musicians Photography/videographer Caterer Bakery Master of Ceremonies Florist/decorator coordinator Rental company Transportation Confirm all reception details one month before the wedding. ats r! ea ts! Purely Decadent Purely Decadent Lo Lo re Audio equipment Microphone s SW EET! EET! Lo Lo Featuring Marie s Candies! ats T re Lo is et is SWEET! n t F o r g e t Th e L o Lo Marie s Candies Featuring s SWEET! s i i n t Featur n t P P Featur D re on t h Forget T Featuring Marie s Candies T n t F o r g e t Th e Purely Decadent T! Purely Decadent Hours: M-Th 7a-6p, Fri 7a-8p, Sat. 8a-5p Carroll s Jewelers 207 West Center St wntown Marion carrollsonline.com 2015 Wedding Planner 7 EE Fea Fea o Lo Lo t F g M n urin s SW Purely Decadent Purely Decadent Lo L e isis SWSweet e by facility petals to toss n t F o r g e t Th e Featuring Marie s Candies T D o ov n t F o r g e t Th e n t Purely Forget the Treats! Decadent SWEET! res Candies r Featuring Marie ats eats is! OH! 17 W. Winter St. Delaware rg Hire a caterer, if not provided i T i D et o n t t Tr h re e e F g o r a ts! ats! Featuring Marie s Candies D et on t h Forget T Featuring Marie s Candies Lighting Dance floor Tents Trash cans v v

8 Wedding Planner Most brides ha four bridesmaids, including the maid of honor. Sixty-two percent ha a flower girl and fifty-six percent ha a ring bearer. Duties of the Maid/Matron of Honor Plans and coordinates bridal shower. Assists the bride in additional planning. Helps bride address enlopes, record wedding gifts receid, shopping and other prewedding tasks. Pays for her own wedding attire and accessories. Helps coordinate the bridesmaids with their fittings. Attends the ceremony rehearsal and is invited to the rehearsal dinner party. Helps the bride get ready before the ceremony. Orsees the bridesmaids and informs them of their responsibilities. Arranges the bride's il and train during the ceremony. Holds the bride's bouquet during the ceremony. Hands the officiant the groom's wedding ring. Signs the marriage certificate as a legal witness. Helps the bride change into her going-away clothes after the reception. Duties of the Bridesmaids Pay for their own wedding attire and accessories. Help with pre-wedding preparations. Co-host the bridal shower with the maid of honor. Attend the ceremony rehearsal and are invited to the rehearsal dinner party. Duties of the Flower Girl The flower girl's parents are usually responsible for her attire. With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner party. Carries a basket of flowers. Walks before the bride in the processional, stands next to the maid or matron of honor during the ceremony and follows the bride and groom during the recessional. Duties of the Ring Bearer The ring bearer's parents are usually responsible for his attire. With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner party. Carries a pillow with rings tied to it. Walks down the aisle with or after the flower girl. Orsees the groomsmen/ushers and informs them of their responsibilities. Hands the officiant the bride's wedding ring Signs the marriage certificate as a legal witness. Responsible for giving the officiant payment. Responsible for giving other professionals their payment. Make sure the couple's car is ready to go. Return's the groom's attire to the tuxedo shop. Duties of the Best Man Plans and coordinates the bachelor party. Pays for his own wedding attire and accessories. Helps coordinate the groomsmen's formal wear fitting. Attends the ceremony rehearsal and is invited to the rehearsal dinner party. Gets the groom to the ceremony site on time. Duties of the Groomsmen Pay for their own wedding attire and accessories. Attend the ceremony rehearsal and are invited to the rehearsal dinner party. Assist with setup and straighten and clean up after the ceremony. Escort the bridesmaids. Orsee transfer of gifts to a secure location after the reception. Duties of the Ushers Pay for their own wedding attire and accessories Attend the ceremony rehearsal and rehearsal dinner party. Assist with setup. Seat guests. Seat the mother of the groom in the right front row and then seat the bride's mother in the left front row. Unroll the aisle runner. Straighten up and clean after the ceremony. Orsee transfer of gifts after the reception. Other participants Person who reads scripture at the ceremony. Soloist at the ceremony. Person to hand our ceremony programs. Person to stand at guest book. Person in charge of the gift table.

9 six months to two Months Six months before the wedding Two months before the wedding Shop for wedding rings and other symbols of family unity. Make final arrangements for ceremony (deposits paid, contracts signed). Make sure all bridal attire is ordered. Ha all mothers coordinate and select their dresses. Register for bridal registry. Complete the guest lists and compile them in order. Check the requirements for a marriage license. Start planning the honeymoon. Decide where you will li after the wedding. Begin to shop for the bride s trousseau. Address the invitations and announcements, which should be mailed four to six weeks before the wedding. Order wedding cake, if not supplied by caterer. Finalize ceremony details with officiant. Make rehearsal arrangements. Plan bridesmaids luncheon. Make appointments for hair, nails, and make-up. Arrange accommodations for out of town attendants, guests and family members. Finalize honeymoon plans. Make sure final musical arrangements are made for wedding and reception Wedding Planner

10 DECIDE ON A LOCATION Location address: Location phone: Type of location: Deposit required: Cancellation policy: Restrictions: Size description: Site rental fee: Clergy fee: Parking: Set up time: Start time: End time: Photo time: Clean up time: GUEST Number of guests invited: Number of guests confi rmed: DRESSING ROOMS Available: Yes No Number Available: Handicap Accessible: Yes No Capacity: THEME REHEARSAL TIMES & DATE My Theme: My style/colors: Date reserd: 1st rehearsal time: 1st rehearsal date: 2nd rehearsal time: 2nd rehearsal date: Final rehearsal time: Final rehearsal date: DRESSING LOCATION Bride: Maid/Matron of Honor: Bridesmaids: Flower girl: Groom: Best Man: Groomsmen: Ushers: Ring Bearer: Officiant Information Rehearsal date: Name: Rehearsal time: Address: Rehearsal location: Phone number: Special classes required? Yes No If you are planning on writing your own vows, discuss this with the offi ciant. Religious denomination: Dates available: Fee: Date of classes (if required): Time of classes (if required): Class fee: Wedding Planner Arrange for the offi ciant to be paid in private after the ceremony. Invite the offi ciant and a guest to the reception. Available for date desired? Yes No Estimated total cost: Cancellation policy: Arrival time: Wedding date: Wedding location: Wedding time: Class location: Book offi ciant six months in advance Confi rm fees Make sure offi ciant is available to attend rehearsal dinner before scheduling it. Discuss your music plans with the offi ciant making sure that there are no restrictions.

11 CHECKLIST BRIDE S WEDDING ATTIRE BRIDESMAIDS Bridal gown Veil/Headpiece Shoes Undergarments Slip Stockings Garter Glos (if needed) Jewelry GROOM Dress Headpiece Shoes Stockings Glos (if needed) Accessories Date ordered: From Where: Ready for pick-up on: Date ordered: From where: Ready for pick-up on: MAID/ MATRON OF HONOR Dress Headpiece Shoes Stockings Glos (if needed) Accessories FLOWER GIRL Dress Headpiece Shoes Stockings Glos (if needed) Accessories Date ordered: From Where: Ready for pick-up on: GROOMSMEN/USHERS Date ordered: From Where: Ready for pick-up on: Date ordered: From Where: Ready for pick-up on: Tuxedo Shirt Vest/Cummerbund Tie Shoes/Socks Suspenders Cuff links/ Button studs Tuxedo Shirt Vest/Cummerbund Tie Shoes/Socks Suspenders Cuff links/ Button studs Date ordered: From Where: Ready for pick-up on: Nobody does I like we do!...where memories are created 19 W. Winter St., Delaware, OH (740) (800) (937) lambertjewelers.com Store Hours: Mon - Fri: 9:30am - 6:00pm, Sat: 9:30am - 2:00pm, Sun: Closed Locally owned and operated Experienced goldsmith on site for repairs and custom designs Gibson the Florist Marysville, OH Wedding Planner East 5th Street

12 DELAWARE OHIO Featuring Wedding Planner Complimentary Continental Breakfast Indoor Heated Pool High-Speed Internet Access Newly Renovated Guest Rooms Steam Room Hot Tub Exercise Room Message Services Cable Television with HBO Microwa, Refrigerator Work Desk in Ery Room In Room Coffee/Tea Maker Hairdryers, Iron/Ironing Board Physically Challenged Rooms/Facilities Available Free Parking Attractions Perkins Observatory - 1.5m Ohio Wesleyan Unirsity - 3m Rutherford B. Hayes Home - 3m Little Brown Jug, Famous Horse Race - 5m Polaris Parkway, Shopping Center - 10m Columbus Zoo - 12m Easton, Outdoor Shopping Mall - 20m Ohio State Unirsity - 22m Directions From the north: Take Interstate 23 South, turn right onto Hull Rd., turn left toward Delaware Inn Best Western parking lot. From the south: Take Interstate 23 North, make a left onto Hull Rd. Turn left toward Delaware Inn Best Western parking lot. From the east: Take State Route 36/37 West toward Delaware, turn left onto Interstate 23 South, turn right onto Hull Rd., turn left toward Delaware Inn Best Western parking lot. From the west: Take State Route 36/37 East toward Delaware, turn left onto Interstate 23 South, turn right onto Hull Rd., turn left toward Delaware Inn Best Western parking lot. From the northeast: Take Interstate 71 South, turn right onto State Route 36/37 toward Delaware, turn left onto Interstate 23 South, turn right onto Hull Rd., turn left toward Delaware Inn Best Western parking lot. Best Western Delaware Inn 1720 Columbus Pike Delaware, Ohio (740) Fax (740) @hotel.bestwestern.com For reservations call: THE WORLD S LARGEST HOTEL CHAIN