Weddings, Honeymoons, Romantic moments & Events MELIA CARIBE TROPICAL. Say I do with passion!

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1 Weddings, Honeymoons, Romantic moments & Events MELIA CARIBE TROPICAL Say I do with passion! 1

2 Dear bridal couple, It is going to be the most beautiful day of your life and we would love to assist you Alba Florencio Romance Assistant - Melia Caribe Tropical Playas de Bávaro Higüey, República Dominicana T: Ext.6372 l F: meliacaribetropical.com 2

3 CONTENTS Congratulations: Introduction to our guide 5 reasons to choose Melia Caribe Tropical Wedding event planning timelines: what to do and when to do it An unforgettable gift Our Wedding collections Time for renewal Honeymoon Tips and Tricks Hosting a private event as part of your wedding Say Yes I do to other events Suggested Protocol 3

4 Come and celebrate the most beautiful day of your life in one of the most beautiful locations MELIA Caribe Tropical located in Playas Bávaro, Dominican Republic. The Hotel offers guest rooms and events facilities, amenities and services. It is surrounded by lush green areas leading down to the promenade and the beach. Whether you prefer smaller dinners for you and your direct relatives, champagne receptions or events for up to 600 people we create the perfect atmosphere. We love to assist making your day unforgettable. 4

5 Our team stands by your side and consults you regarding every detail. Congratulations On making one of the most important decisions in your life!! We hope this guide provides you with enough information to assure you Melia Caribe Tropical is your best choice for your special day. We hope to see you soon on our marvellous wedding gazebos The Romance Specialists Team Thank you for choosing us! The first step for a successful event is choosing and securing your date. In order to verify availability for a specific date and venue you should fill out the information form and send it by to Mrs. Florencio Once we have made a tentative booking for your wedding (taking into consideration your preference date, type of ceremony, package and location) we would then require a deposit of 35% on your chosen package in order to fully confirm the date. As soon as we receive the corresponding amount we will send you a written confirmation for your date. If you have opted for our Free Meliá Wedding Package you should send us the confirmation of your reservation with 5 or more nights in a higher category room (The Level), in order to confirm the free wedding package. Envisioning and planning your event: After the date has been confirmed you will be able to book rooms and send out your invitations so that your guests have enough time to make arrangements. We will assign a Romance Specialist who will assist you with the entire planning. Your Romance Specialist will be more than glad to suggest some ideas to make your day memorable! This period is also the time where we will ask for some information in order to speed up some processes. (Documentation for civil weddings, religious wedding requeriments, rooming list of your guests, etc.) Please take some time to visit our website: 5

6 5 reasons To celebrate the most memorable day of your life at our beachside resort: You ll have one of our onsite wedding consultants dedicated to making the most of your wedding day. Our ballroom seats up to 600 people (banquet rounds) with many other venue options available depending on the size of your event. Delicious International cuisine prepared fresh and flavourful ingredients. Exuberant wedding Gazebo with wonderful ocean views. Each wedding is customized to your preferences ceremony type (civil or religious), size, setting, décor, menu Celebrate your nuptials at our resort and receive the bliss honeymoon package on a complimentary basis. 6

7 An unforgettable gift - A wonderful stay We would love to thank you for selecting us to organize your event. As an unforgettable gift we offer up to12 over-night stays in one of our Meliá Hotels International hotels worldwide. It s your choice! Cuba, the Canary Islands, Bali, Paris, London and many more. Please make your request of where you want to go to we will be glad to arrange everything for your journey. (Bookings upon request and availability) Table of over-night stays / turnover: Turnover Sol Hotels TRYP Melia Gran Melia or TAX not included Paradisus 4,000 6, ,001 9, ,001 18, More than 18, Valid within 6 months after your event - Value added taxes are not included - Bookable via just let us receive your request - This offer depends on the season chosen 7

8 Our wedding Collections Melia Wedding TIDE Wedding Tropical Fairy Tale Wedding Tropical Emotions Wedding Caribbean Magic Wedding 8

9 Melia Wedding Package US$ 1200 Symbolic Ceremony Wedding Coordinator White Rose Bouquet for the Bride White Rose Boutonniere for the Groom Background Music played during Ceremony Domestic sparkling wine for the Toast up to 3 bottles Two tiers white cake for up to 12 In-house guests Melia package ceremony set-up at the Garden Gazebo Dinner reservation in restaurant on the ceremony night Amenities in couple s room upon arrival 10% discount bonus on Wellness Centre Services for the Couple 15% discount for Just Married Romantic Dinner Package TERMS AND CONDITIONS Couple must reserve a minimum of 5 nights at double adult occupancy in a higher category room (The Level Rooms). Reservation number is required to confirm Free Package eligibility. Package includes the *SYMBOLIC Ceremony Legal and/ or Religious Ceremony have a surcharge of US$ 1,200 (taxes included) and subject to local availability and legal requirements. For more than 12 In-House Guests a surcharge will incur US$ 31 per each guest over the 12 included - Additional kids under 5 are free- Additional kids under 12 pay ½ of surcharge fee. Guests not staying at the resort need to purchase access pass. Prices will be US$ 95 per guest. Items are not interchangeable for other inclusions, no cash refunds nor do credits apply for unused items. In order to be eligible for the free wedding package the reservation should be place at least 30 days prior to the wedding Couples whom are not eligible for the free Melia Wedding package can purchase it for an additional charge of US$1200 (taxes included). The hotel holds property and visual rights. All outside providers need hotels consent to access the property, in which case a charge will apply. Extra charge will apply for upgraded location: Beach US$ 384 or Beach Gazebo US$ 576 Entertainment or special activities are not allow in our buffets or a la carte restaurants Taxes included on the prices above *A Symbolic ceremony essentially consists of a blessing or an emblematic ceremony, performed by a Non-Denominational Minister (with no legal validity). You can celebrate it in any location, without limitations or legal restrictions. Usually the couples who choose this type of ceremony have had a civil ceremony in their home country, and arrive at their chosen destination to celebrate their union surrounded by breathtaking locations. It is required that the couple be at the resort a minimum of 48 hours prior to the symbolic celebration. 9

10 TIDE Wedding Package US$ 1910 Symbolic Ceremony Our Resort Specialist assistance in every step of the planning Colorful roses bouquet for the Bride with seashell touches Colorful roses boutonnière for the Groom Ceremony Set-up at the Garden Gazebo Background Music played during the Ceremony Bottles of Sparkling Wine for the Ceremony Toast An Hour Cocktail Party with basic Bar and Hors D'oeuvres. Two tiers wedding cake adorned with seashells Dinner reservation in an included restaurant Amenities in couple s room upon arrival Romantic Turn-down for the couple one night during their stay In-room Bottle of Sparkling Wine or Cava in couple s room 10% Discount bonus on Wellness Centre for the Couple Just Married Romantic Dinner Package Late Check-out for the Couple up to 4pm Subject to availability TERMS AND CONDITIONS Package includes the *SYMBOLIC Ceremony Legal and/ or Religious Ceremony have a surcharge (US$1200 taxes included) and subject to local availability and legal requirements. For More than 24 In-House Guests a surcharge will incur depending (US$ 39 per person taxes included) - Additional kids under 5 years are free- Additional kids under 12 years pay ½ of surcharge. Set menu plated dinner is for up to 24 In-House Guests in a selected a la carte restaurant, time, tables / seating time, may apply depending of the season Service for up to 2 hours, additional service time will be charged per hour. Additional services may be quoted per person and/or per additional item. Guests not staying at the resort needs to purchase access pass US$ 95 per guest (taxes included) Items are not interchangeable for other inclusions; no refunds apply for unused items Entertainment or special activities are not allow in our buffets or a la carte restaurants Accommodations charges are not included Extra charge will apply for upgraded location: Beach US$ 384 or Beach Gazebo US$ 576 The hotel holds property and visual rights. All outside providers need hotels consent to access the property, in which case a charge will apply. *A Symbolic ceremony essentially consists of a blessing or an emblematic ceremony, performed by a Non-Denominational Minister (with no legal validity). You can celebrate it in any location, without limitations or legal restrictions. Usually the couples who choose this type of ceremony have had a civil ceremony in their home country, and arrive at their chosen destination to celebrate their union surrounded by breathtaking locations. It is required that the couple be at the resort a minimum of 48 hours prior to the symbolic celebration. Taxes included on the prices above 10

11 Tropical Fairy Tale Wedding Package US$ 2465 Symbolic Ceremony Our Resort Specialist assistance in every step of the planning Rehearsal dinner in one of our all inclusive restaurant Tropical flowers bouquet for the Bride Boutonnière for the Groom Ceremony set-up at the Garden Gazebo Background Music played during the Ceremony Bottles of Sparkling Wine for the Ceremony Toast One Hour Cocktail Party with international Bar and Hors D'oeuvres Private venue with tropical dinner set up Three Courses dinner including basic open bar Bottle of Sparkling Wine or Cava in couple s room Romantic Turn-down for the couple one night during their stay Three Tiers wedding cake adorned with Tropical touches Amenities in couple s room upon arrival Basic Centerpieces for tables one per table 10% Discount bonus on Wellness Center for the Couple Just Married Romantic Dinner Package Late Check-out for the Couple up to 4pm subject to availability TERMS AND CONDITIONS Package includes the *SYMBOLIC Ceremony Legal and/ or Religious Ceremony have a surcharge (US$1200, taxes included) and subject to local availability and legal requirements. Rehearsal dinner should be for maximum 24 guest, the couple will get charge for each additional guest US$ 20 For More than 24 In-House Guests a surcharge will incur depending (US$ 71 per person taxes included) - Additional kids under 5 years are free- Additional kids under 12 years pay ½ of surcharge. Private plated dinner with set menu Service for up to 3 hours, additional service time will be charged per hour. Additional services may be quoted per person and/or per additional item. Guests not staying at the resort needs to purchase access pass US$ 95 per guest (taxes included) Items are not interchangeable for other inclusions; no refunds apply for unused items. Accommodations charges are not included. Entertainment or special activities are not allow in our buffets or a la carte restaurants Extra charge will apply for upgraded location: Beach US$ 384 or Beach Gazebo US$ 576 The hotel holds property and visual rights. All outside providers need hotels consent to access the property, in which case a charge will apply. *A Symbolic ceremony essentially consists of a blessing or an emblematic ceremony, performed by a Non-Denominational Minister (with no legal validity). You can celebrate it in any location, without limitations or legal restrictions. Usually the couples who choose this type of ceremony have had a civil ceremony in their home country, and arrive at their chosen destination to celebrate their union surrounded by breathtaking locations. It is required that the couple be at the resort a minimum of 48 hours prior to the symbolic celebration. Taxes included on the prices above 11

12 Tropical Emotions Wedding Package US$ 4820 Symbolic Ceremony Our Resort Specialist assistance in every step of the planning Welcome private BBQ Dinner for the entire group Tropical Flowers Bouquet for the Bride Boutonnière for the Groom Ceremony set-up Garden Gazebo or Garden Background Music played during the Ceremony Bottles of Sparkling Wine for the Ceremony Toast One Hour Cocktail Party with international Bar and Hors D'oeuvres Private venue with tropical dinner set up Three Courses dinner including basic open bar Amenities in couple s room upon arrival Bottle of Sparkling Wine or Cava in couple s room Romantic Turn-down for the couple one night during their stay Three Tiers wedding cake adorned with Tropical touches Basic Centerpieces for tables one per table 10% Discount bonus on Wellness Center for the Couple Just Married Romantic Dinner Package Late Check-out for the Couple up to 4pm subject to availability TERMS AND CONDITIONS Package includes the SYMBOLIC Ceremony Legal and/ or Religious Ceremony have a surcharge (US$1200, taxes included) and subject to local availability and legal requirements. For More than 34 In-House Guests a surcharge will incur depending (US$ 135 per person taxes included) - Additional kids under 5 years are free- Additional kids under 12 years pay ½ of surcharge. Private plated dinner with set menu for the wedding and minimalist buffet for the welcome dinner. Service for up to 3 hours, additional service time will be charged per hour. Additional services may be quoted per person and/or per additional item. Guests not staying at the resort needs to purchase access pass US$ 95 per guest (taxes included). Items are not interchangeable for other inclusions; no refunds apply for unused items. Accommodations charges are not included Extra charge will apply for upgraded location: Beach US$ 384 or Beach Gazebo US$ 576 The hotel holds property and visual rights. All outside providers need hotels consent to access the property, in which case a charge will apply. *A Symbolic ceremony essentially consists of a blessing or an emblematic ceremony, performed by a Non-Denominational Minister (with no legal validity). You can celebrate it in any location, without limitations or legal restrictions. Usually the couples who choose this type of ceremony have had a civil ceremony in their home country, and arrive at their chosen destination to celebrate their union surrounded by breathtaking locations. It is required that the couple be at the resort a minimum of 48 hours prior to the symbolic celebration. Taxes included on the prices above 12

13 Caribbean Magic Wedding Package US$ 8,350 Symbolic Ceremony Our Resort Specialist assistance in every step of the planning Rehearsal dinner in one of our all-inclusive restaurant Tropical flowers Bouquet for the Bride with magic touches Boutonnière for the Groom Ceremony set-up at the Garden Gazebo Background Music played during the Ceremony Bottles of Sparkling Wine for the Ceremony Toast One Hour Cocktail Party: International Bar and Hors D'oeuvres Private venue with tropical dinner set up Three Courses dinner including international open bar Amenities in couple s room upon arrival Bottle of Sparkling Wine or Cava in couple s room Romantic Turn-down for the couple one night during their stay Three Tiers wedding cake adorned with Magic touches Extra tier for the couple take home Basic Centerpieces for tables one per table 10% Discount bonus on Wellness Center for the Couple Just Married Romantic Dinner Package Late Check-out for the Couple up to 4pm subject to availability TERMS AND CONDITIONS Package includes the *SYMBOLIC Ceremony Legal and/ or Religious Ceremony have a surcharge (US$1200, taxes included) and subject to local availability and legal requirements. Rehearsal dinner should be for maximum 30 guest, the couple will get charge for each additional guest US$ 20 For More than 70 In-House Guests a surcharge will incur depending (US$ 75 per person taxes included) - Additional kids under 5 years are free- Additional kids under 12 years pay ½ of surcharge. Entertainment or special activities are not allow in our buffets or a la carte restaurants Private plated dinner or minimalist buffet for the wedding reception Service for up to 3 hours, additional service time will be charged per hour. DJ music during the reception. Additional services may be quoted per person and/or per additional item. Guests not staying at the resort needs to purchase access pass US$ 95 per guest (taxes included) Items are not interchangeable for other inclusions; no refunds apply for unused items. Accommodations charges are not included. Extra charge will apply for upgraded location: Beach US$ 384 or Beach Gazebo US$ 576 The hotel holds property and visual rights. All outside providers need hotels consent to access the property, in which case a charge will apply. *A Symbolic ceremony essentially consists of a blessing or an emblematic ceremony, performed by a Non-Denominational Minister (with no legal validity). You can celebrate it in any location, without limitations or legal restrictions. Usually the couples who choose this type of ceremony have had a civil ceremony in their home country, and arrive at their chosen destination to celebrate their union surrounded by breathtaking locations. It is required that the couple be at the resort a minimum of 48 hours prior to the symbolic celebration. Taxes included on the prices above 13

14 Renewal Yes, I do still and again! A wedding that was not possible some years ago. Children and friends who could not be a part of this special moment. Trends and styles that meet your requirements just now. Because of all the nervousness and bureaucracy it was not possible to enjoy your wedding the way you dreamed about. Time just rushed by. There are countless reasons to celebrate a wedding not only once in a lifetime! Celebrities all around the world show it and they are right. After a few years there is nothing greater and lovelier than saying yes to your partner again, celebrate your silver or gold wedding anniversary with a renewal of your marriage vow. It just proves: Yes, I still do. With the closest family or with all your friends we welcome you and your guests and we accompany you on the second most beautiful day in your life. For example with an independent theologian under the blue sky in the promenade. Everything will be planed the way you have always imagined. Lay your ceremony in our hands and concentrate only on the most important thing- on one another! Every year we celebrate our birthdays Why not also the most beautiful day of our life? 14

15 Honeymoon Experience the magic of the honeymoon in Melia Melia Caribe Tropical and we will take care for the details. Bliss Honeymoon Anniversary Package US$70 Private and exclusive destinations are perfect spots for quiet and cozy togetherness. Romantic accommodations with spectacular views ensure couple s to fall in love all over again. Our natural retreats and wellness centers will pamper you while making your honeymoon wish come true. Below the inclusions: In-Room bottle of chilled sparkling wine Romantic turn down-service for the couple one night during their stay Luscious Tropical Fruit Display in couple s room 10% Discount on Wellness Center Services for the couple (not including Boutique products) Just Married Romantic Dinner Package US$270 Private couples romantic dinner. (Your choice of set menu from our selection) Background music during de dinner A Bottler of Moet Moon & Stars Honeymoon Anniversary Package US$448 Take a long romantic walk on the beach under the moon and stars. Feel the smell of the ocean breeze. Satisfy your senses creating a fun and carefree atmosphere for you and your partner to enjoy an unforgettable honeymoon. Below the inclusions: In-Room bottle of chilled sparkling wine. Luscious Tropical Fruit Display in couple s room. 10% Discount bonus on Wellness Center services for the couple (not including Boutique products) 25 minute Couples Massage. Romantic Jacuzzi or bathtub décor with Flower Petals & Candles for the Couple (a night during your stay at your request) Special Turn-Down service a night during couples stay. Private couples romantic dinner. (Your choice of set menu from our selection).* Late Check-out for the Couple ( subject to availability up to 4pm) *Dinner location will be determined upon arrival to Resort Taxes included 15

16 Tips & tricks There is a huge variety of websites about weddings, and the question when do I have to organize what? or what do I have to think of prior to the ceremony? Our experienced wedding planner helps you to arrange all this chaos. In spite of everything, here are some advices to be well prepared: 1.) Write a wish list to avoid receiving the same present twice! 2.) Think of the vaccinations you might need for your honeymoon! 3.) Wear your shoes at home to avoid blisters! 4.) Don t panic! Keep calm and enjoy. At the end, it is YOUR day! 16

17 All from one source... You are still seeking a wedding cake? Yet no photographer or florist could convince you? Your guests keep on asking for ideas to organize a special gift? Conventional invitations are not what you had on your mind? Whether you would like us to find your wedding gown or want to become the designer of your own wedding ring. Your wedding is our passion! How about live-entertainment during your reception? With great attention to every detail we also love to create an individual program for the youngest. You benefit from our knowledge and the hotel s central location. 17

18 HOSTING A PRIVATE EVENT AS PART OF YOUR WEDDING The all-inclusive package of the hotel included dinner in our a la carte restaurants. Dinner venues and schedules are subject to hotels availability upon arrival basic on individual reservations. Should you have a different need regarding these conditions? We highly recommend you to take a look at our private dinner options which include a private venue. Please read the planning list below. In order to budget and envision your event please note that you should: Decide and reserve proper venue: This will be determined by your number of guests, their preferences, your schedule including beginning and ending times. Your Romance manager will provide available options and book accordingly Decide on a menu for your guests: Our guide offers an array of combinations designed to please your parties taste. We offer plated service and buffet style dinners Decide on what to serve for drinks: From basic service to Premier Open Bar option, please consult our banquet kit. Choose and book your entertainment needs: You will find all our additional activities in the A LA CARTE WEDDING OPTION that complements this guide. For any sort of assistance please contact your Romance Specialist who will help you out with carrying on your event. 18

19 SUGGESTED PROTOCOL FOR YOUR WEDDING CEREMONY ENTRANCE Guests & parents: All the guests have to arrive to the ceremony location 15 minutes before the start time; the first seats are going to be for the first family members like mother, father, grandparents, brothers and sisters. The parents of the bride sit in the first row on the right hand side facing the altar while the parents of the groom sit in the first row on the left hand side. Groom: The groom arrives to the ceremony location before the bride, he will take his position near the altar in the left side, and his best man will stand next to him. Bridal Entourage: In a row all are going to be organized from the smallest to the tallest or in the order the couple has previously decided. The flower girl and the ring bearer are going to be the first ones. The Bridesmaids and Groomsmen walk together in couples. Then we have the Maid of Honor. The distance between each other are 3 steps, and they will begin walking from and when the Romance specialist inform them. The bridesmaids are going to stand up next to the bride and the groomsmen next to the groom. The Maid of Honor and Best man are going to be the closest to the bride and groom respectively. Bride: The bride will walk with her father, mother, or with a special guest designated by the bride at her left side. When they arrive to the altar, he/she shakes hands/greet the groom, will give the bride a kiss and take her hand and give it to the groom, then he/she can take a seat in the bride s side. Couple together: As soon as the groom receives the hand of the bride they will walk together and stand up in front of the Main table, the bride will be at the right side and the groom at the left side during the whole ceremony; they can take their hands together and face each other. Say I do with passion! 19

20 SAY I DO ALSO TO OUR MEETING AND CONFERENCE OFFER Enjoy business travel as much as family holiday The Melia Caribe Tropical provides 12 multifunctional conference rooms, equipped with the latest standard of meeting technology and facilities on a total area of 19,072 sqf. No matter whether you choose to relax in peace on your private balcony or host a business meeting, you can be sure your needs and expectations will be exceeded. The hotel offers full meeting and business facilities to ensure successful gatherings and events, equipped with 12 meeting and banqueting rooms with capacity from 10 to 1000 people. We accompany each event from its request to its end to ensure the best experience to the event s host and guests. Our Meeting & Event team members are looking forward to welcoming you in our house and assisting you organizing your special event! 20

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