How to Use Employee Self Service in Edison. 1-Page Summary and Step-by-Step Instruction Manual

Size: px

Start display at page:

Download "How to Use Employee Self Service in Edison. 1-Page Summary and Step-by-Step Instruction Manual"

Eric Sutton
7 years ago
Views:

1 How to Use Employee Self Service in Edison for the UT, TBR, and Local Education groups 1-Page Summary and Step-by-Step Instruction Manual

2 Employee Self Service 1 Page Summary 1 Add your address 2 Add your phone number Click My System Profile at the bottom of the list on the left in Edison Scroll down to the section Checkmark Primary Account Select Type (Home or Business) Enter Address Click Save Click Employee Self Service on the left in Edison, then Personal Information, then Phone Numbers Click Add a Phone Number Select Phone Type (Home or Cellular) Enter Phone Number Checkmark Preferred Click Save 3 Enroll in Benefits Click Employee Self Service on the left in Edison, then Benefits, then Benefits Enrollment You will then see the Employee Self Service Welcome Screen. Click Select to begin. a Medical Dental (if offered) Click Edit next to Medical Click Edit next to Dental b Choose your plan and vendor (Region will default to your area) Checkmark dependents to cover Click Continue Agree to the Partnership Promise (if applicable) Click OK to store your choices Choose your plan Checkmark dependents to cover Click Continue Click OK to store your choices c To complete your enrollment, click both Submit buttons, and then click OK. To print a copy for your records, click the View button. You will also be ed a confirmation.

3 Page 3 Step 1 Logging in to Edison Step-by-Step Instruction Manual

4 The easiest way to get to the Edison website is to first go to the main website for the state of Tennessee: Page 4

5 Move your mouse over the word Government at the top right and a menu should appear. Page 5

6 From that menu, click the word Edison in the second column. Page 6

7 Page 7 Click the link at the top of this page to be taken to the Edison login screen. You can also access Edison by entering the following website address directly into the text box at the top of Internet Explorer:

8 This is the login page for Edison. Enter your assigned username and password. For UT, TBR and Local Education employees, your username will be a series of numbers. Page 8

9 Click the Sign in button. Page 9

10 If this is your first time logging in to Edison, you will be taken to the Acceptable Use Policy. Scroll down to the bottom of this page to continue. Page 10 Scroll Down

11 Before reentering your assigned password, click the checkbox to agree to comply with the policy. Page 11

12 Reenter your assigned password. Page 12

13 Click the Sign In button. Page 13

14 You will now need to change your assigned password to a new password of your choosing. Click the Click here to change your password link. Page 14

15 Read the paragraph at the top to see what characters to use in your new password. Page 15

16 Reenter your assigned password in the first text box. Page 16

17 Enter a new password of your choosing in the second and third text boxes. Page 17

18 Click the Change Password button to save your new password. Page 18

19 You will then see confirmation that your password has been changed. Click the OK button to return to the Edison login screen. The notice says to wait 5 minutes, but you can usually try logging in after less than a minute. Page 19

20 Enter your assigned username and your new password. Page 20

21 Click the Sign in button. Page 21

22 Page 22 You should now be at the first page in Edison. Your screen may look a little different than this one. The first thing you will need to do is add your address and phone number to Edison.

23 Page 23 Step 2 Updating Your Address and Phone Number Step-by-Step Instruction Manual

24 Edison will send confirmation of your benefits choices to the address on file. To add your address to Edison, click the last link in the Enterprise Menu on the left that says My System Profile. Page 24

25 Scroll down to the bottom and checkmark the box that says Primary Account. Page 25

26 Change the Type to Home or Business depending upon which one you want to use. Page 26

27 Enter your address. Page 27

28 Click the Save button. Page 28

29 Your address has now been saved. Next, click the link at the top left that says Employee Self Service. Page 29

30 Click the Personal Information link. Page 30

31 Click the Phone Numbers link to add your phone number to Edison. The coordinator of the state s wellness program will use the phone number on record for wellness and disease management outreach. Page 31

32 Click the Add a Phone Number button. Page 32

33 Change your Phone Type to Home or Cellular. Page 33

34 Enter your telephone number. Page 34

35 Checkmark the Preferred box (required). Page 35

36 Click the Save button. Page 36

37 Click the OK button. Page 37

38 Your phone number has now been saved. Page 38

39 Page 39 Step 3 Enrolling in Benefits Step-by-Step Instruction Manual

40 To begin making your benefits selections for 2011, click the Employee Self Service link at the top left in Edison. Page 40

41 Click the Benefits link. Page 41

42 Click the Benefits Enrollment link. Page 42

43 This is the ESS welcome screen. To see all the areas where you can change your benefits, click the Select button. Page 43

44 Page 44 This page will show different options depending upon the agency you work for. Click the Edit button next to Medical to choose your health coverage for 2011.

45 Page 45 Scroll down to see all your medical options. You will only see options in the regions where you live or work. Scroll Down

46 Page 46 Click the circle to the left of the medical plan and vendor that you wish to use in The Coverage Level (Single, Family, Employee plus Spouse, Employee + Child(ren)) will change automatically based upon the dependents you choose to cover in the next step.

47 Checkmark the box to the left of any dependent you wish to include on this coverage. Page 47

48 Click the Continue button. Page 48

49 If you have chosen the Partnership PPO option on the previous screen then you will be taken to the Partnership Promise. Make sure to read the entire promise and then click OK if you agree (or Cancel to choose another plan). If you have not chosen the Partnership PPO, you will skip this screen. Page 49

50 You will then see a review page for you to confirm your selections. Click OK to continue. Page 50

51 Page 51 Depending upon whether your agency offers Dental coverage directly through the State plan, you may or may not see the Dental option. If you do see it, click the Edit button next to Dental to change your coverage.

52 Page 52 Scroll down to see all your dental options. Scroll Down

53 Page 53 Choose your dental vendor and plan for 2011.

54 Page 54 Scroll down to select the dependents you wish to include on your Dental coverage. The coverage level will change automatically based upon the dependents you choose to cover. Scroll Down

55 Checkmark the box to the left of any dependent you wish to include on this coverage. Page 55

56 Click the Continue button. Page 56

57 You will then see a review page for you to confirm your selections. Click OK to continue. Page 57

58 Page 58 Scroll down to submit your choices. Scroll Down

59 Page 59 Some employees will see life insurance information on this page but these options are standard and cannot be changed.* *Note: Higher Education employees who wish to make changes to their Optional Special Accident coverage will need to ask their Agency Benefits Coordinator for an OSA form. Once you are satisfied with your Medical and (if available) Dental selections, click the Submit button to move to the next step.

60 Page 60 Your enrollment is not yet complete. To finalize your selections, click the Submit button on this page.

61 Your benefits selections for 2011 have been successfully submitted. Click OK to return to the welcome screen and print a confirmation. Page 61

62 To view and print your confirmation statement, click the View button on this page. Page 62

63 You can print this page to keep a copy for your records. When finished, click OK to continue. Page 63

64 Thank you for using Employee Self Service in Edison! You have now completed your benefits enrollment for Page 64

Process: Self Service

Process: Self Service How Do I Login to the Online Vendor Self-Service Application? 1. Using the information provided in the email sent to the primary Contact: Navigate to the URL for the application, the PeopleSoft Sign In