Township. Proud Heritage, Exciting Future 2016 BUDGET RECREATION AND COMMUNITY SERVICES RECREATION FACILITIES

Transcription

1 Township Proud Heritage, Exciting Future 2016 BUDGET RECREATION AND COMMUNITY SERVICES RECREATION FACILITIES

2 Introduction The Recreation Facilities budget reflects operating & capital costs associated to operate and maintain the Oro-Medonte Community Arena and the Old Town Hall. The arena is a 42,500 sq.ft.building containing one 85 x 200 ice surface, change rooms, food concession, spectator areas and a banquet hall. The Old Town Hall is a 1900 sq. ft. building. Both buildings are used for community programming and events Usage Statistics Arena- Ice Pad (2015) Prime Time 85% utilization (consistent with Non-Prime Time 40% utilization (down from 55% 2012/2013) Adult Prime Time Minor Prime Time Adult Non-Prime Time Minor Non-Prime School Groups Public Skating Youth and Adult Seniors Preschool Skating 492 hours 1290 hours 251 hours 68 hours 60 hours 60 hours 35 hours 61 hours Banquet Hall Estimated 1200 hours Old Town Hall (2014) Not calculated due to arena renovations and Parks and Facility Operations using the Hall for operations. Note: Banquet Hall hours estimated due to renovation which was completed in 2nd quarter Recreation and Community Services Fees and Charges An annual review of fees and charges for Recreation and Community Services facilities was complete and presented and endorsed by Council in Background Report Recreation and Community Services Fees and Charges Review.

3 Environmental scan Energy price volatility will continue to be one of the major cost drivers in the provision of recreation facilities. Although the Arena renovation will result in significant efficiency gains through new technologies and demand management strategies, establishing user fees without predictable pricing is challenging. The recently completed renovations at the Oro-Medonte Community Arena has resulted in decreased utility costs. While final energy related energy costs are still being quantified, the building is tracking a reduction of $15,000 (adjusted in 2015 budget) for a facility now 25% larger. Regional demand for box lacrosse and indoor ball hockey present opportunities for off "ice-season" revenue. In the absence of current local groups Municipal facilitation/programming may be required. Regional facility development i.e. MURF in Orillia may impact demand, particularly non-prime time usage at arena. It may also provide for new opportunities. Feedback from ratepayers in the 2015 Community Satisfaction Survey identified a need for a "new recreation complex, ideally located in a central location so all can access it". This feedback is consistent with input received through Recreation Program participant surveys. This need, identified in the 2010 Strategic Facility Plan is being compounded by growth in Warminster, Edgar and the Horseshoe Valley Corridor. This project is included in the draft 2016 capital plan. The planned replacement of the Arena ice re-surfacer and conversion from propane to natural gas fuel source will result in further energy savings due to laser ice leveller which provides consistent ice thickness and fuel conversion will result in an estimated reduction of $5,000 in fuel costs (reflected in draft 2016 Budget) For more information see Background Report RC Tender RC Ice Re-surfacer. The planned development of the Oro-Medonte Sports Dome on the Guthrie lands or Burls Creek event grounds may be a catalyst for partnerships and future development of other facilities/sportsfields. New residents coming from urban municipalities will expect higher levels of service provision, particularly related to recreation facilities. Many residents currently access swimming pools, fitness centres and other facilities not provided in the Township in Barrie, Orillia and Midland. With pressures for capital and cost containment there is a risk of increases in non-resident user fees and demands for capital contributions to support these facilities. Non-prime time ice usage continues to decline year/year due to difficulty in attracting enough participants during these hours and a surplus of regional ice. This will be an area of focus in The non-prime time hours used by Minor Sports also continues to decline. There are possible opportunities for partnerships with the SCDSB in the development of a new central facility.

4 Service Purpose of Service Arena To provide a safe, comfortable, and welcoming venue for a wide range of recreational, instructional, sport, community and social programming and events to promote skill development, participation in sport, healthy lifestyles and community engagement for residents and visitors. Strategic plan's overarching goals that service relates to: Quality of Life Safe & Healthy Community Service Excellence Sustainability Activity / Responsibility Current Service Level Arena a) Scheduled preventative maintenance, routine cleaning, repairs and maintenance as a) Operation of facility ensuring a high standard of maintenance, required b) i) Provision of one ice surface from the cleanliness, and customer service b)provide ice and floor activities for a wide range of recreational and beginning of September Mid-April, 7 days a week, 6:00am-12:00am available for minor sports, sports leagues, and private bookings community activities c)risk Management and Regulatory Compliance c) Inspection of ice, building systems, building and equipment, refrigeration plant, elevators, boilers per ORFA guidelines and regulations (TSSA, OH&S); as required d) Public Skating d) Public Skating provided free of charge to pre-schoolers 3 hours per week, seniors 1 hour e)provides a facility for Oro-Minor Hockey, Oro-Medonte Skating Club per week, Pd Day's 1 hour. Youth and Adult Skating offered for 2.5 hours per week for $1 and a number adult groups youth, and $2 Adult f) Facility Bookings Facility rental fees established through fees and charges e) Ice allocation policy g) General Administration provide primary allocation from Minor Sports Groups (Minor Rates subsidized $44 per hour.subsidized hours 2015/2016: Minor Hockey 1083 hours $47,652, Minor Skating 187 hours or $8,228). f) Customer assistance during regular business hours g) Staff scheduling, liason with user groups, coordination - ongoing and as required Banquet Hall a) Scheduled preventative maintenance, routine cleaning, inspection, repairs and a) Operation of facility ensuring a high standard of maintenance, maintenance as required b)provision of multi-purpose room 2850ft2 cleanliness, and customer service equipped with elevator rented out to community service organizations, residents, special b) Provide activities for a wide range of recreational and community events, internal functions and recreation programs activities c) Staff scheduling, liason with user groups, coordination - ongoing and as required provides facility for a number of community services organizations c) General Administration

5 Service Old Town Hall Purpose of Service To provide a venue for a wide range of recreational, instructional, social programming and events to provide opportunities for residents of Oro-Medonte to lead a healthy lifestyles, while supporting community groups and activities that enrich quality of life. Activity / Responsibility Current Service Level Old Town Hall - Facility Management and operation of the Cleaned as required, heat maintained at minimal level during the winter months; routine maintenance i.e. Old Town Hall ensuring a high standard of cleanliness and furnace clean, refinish floors etc. and repairs as required. Used frequently for Recreation Programs and customer service, occasionally for community functions and Township meetings. Facility Bookings and Coordination as required

6 Township of Oro-Medonte 2016 Budget Recreation Facilities % Change Comments Arena Salaries & Benefits 314, ,029 Facility Costs: Minor adjustments in distributed hours to reflect operating requirements of enlarged facility Insurance 6,656 9,987 See 2016 budget overview Maintenance, repairs & supplies 43,780 53,500 Adjusted to reflect 2015 actuals - operation of larger facility and preventative maintenance of new equipment Utilities 95,000 95,000 See Recreation Facilities Lead Sheet Snow removal 6,500 8,000 Waste Disposal 6,000 5,700 Banquet Hall renovations 90,000 0 Project completed 2015

7 Township of Oro-Medonte 2016 Budget Recreation Facilities % Change Comments To address recommendations in Accessibility Upgrades 0 1,200 the Accessibility Plan Misc. operating projects 0 17,100 See project worksheets Other costs 2,950 2,800 Administrative: Education/training 5,000 5,000 Clothing allowance 2,800 2,800 Other administrative costs 5,584 6,450 Operating costs - ice resurfacer 18,993 12,022 Reduction in anticipated distributed wages due to new ice resurfacer ($1,950) and reduction of fuel costs due to natural gas conversion ($5,000) 597, ,588 7

8 Township of Oro-Medonte 2016 Budget Recreation Facilities % Change Comments Revenue: Ice rentals 273, ,000 Reflective of fee increase and projected loss of non prime time use Ice rental subsidies 68,000 62,000 Other rentals 6,500 9,300 Decline in Oro Minor Hockey ice time and increase in Minor Sports fees and charges increase of rental fees and rental activity Transfer from reserve 90,000 17,100 Reduction of 90,000 to reflect completion of banquet hall project. Addition of 17,100 to reflect misc. operating projects. Vending machines , ,400 Tax Levy Requirement 158, , %

9 Township of Oro-Medonte 2016 Budget Recreation Facilities % Change Comments Old Town Hall Salaries & Benefits 3,900 3,959 Utilities 7,500 7,687 Repairs, Maintenance & supplies 3,050 3,100 Other operating costs 3,092 3,128 Misc. operating projects 0 17,000 17,542 34,874 Rental Income 2,000 2,000 Waterline insulation $3,000 Washroom upgrade $8,000 Insulation $6,000 Transfer from reserve 0 17,000 To fund misc. operating projects 2,000 19,000 Tax Levy Requirement 15,542 15, % Total Tax Levy Requirement 174, , %

10 RECREATION FACILITIES 2016 CAPITAL BUDGET FINANCED FROM PROJECT TAX PROJECT DESCRIPTION COST OTHER GRANTS LEVY RESERVES Community Center: Brine Pump Rink Divider Dasherboard Operations Compound Paving Parking area Lights - Parking Lot Fencing - condenser tower, NG compressor New Community Center - Horseshoe Valley corridor: design 9,000 9,000 Budget Stabilization 8,000 8,000 Budget Stabilization 25,000 25,000 Equipment Replacement 140, ,000 Land Improvement 25,000 25,000 Budget Stabilization 5,000 5,000 Budget Stabilization 30,000 21,000 Facility Replacement 9,000 Development Charges 242, ,000 10

11 TOWNSHIP OF ORO-MEDONTE 1CAPITAL PROJECT WORKSHEE11 DEPARTMENT: Recreation and Community Services PROJECT NAME: Arena Brine Pump PROJECT DESCANTIOA Install new back up brine pump PROJECT RATIONALE: The brine pump is a critical part of the Arena refrigeration system. During the 2014 renovations the refrigeration plant was configured to have a back-up brine build inline. A pump was not installed at that time due to project budget constraints. Installing the pump will provide back-up in the event of pump failure allowing the arena to continue operations. A failed pump could result in a lengthy closure of the facility. PROJECT IMPACT ON OPERATING COSTS: No impact

12 1TOWNSHIP OF ORO-MEDONTE CAPITAL PROJECT WORKSHEET1 DEPARTMENT: Recreation and Community Services PROJECT NAME: Rink Divider Dasherboards PROJECT DESCRIPTION: Purchase dasherboards that allow the rink to be split into two sections PROJECT RATIONALE: Being to split the rink into two half sections will increase opportunities for usage and additional estimated revenue of $4000 per year, resulting in a simple payback of 2 years. pizoktirmact ON OPERATING COSTS: Estimated additional revenue of $4,000 per year.

13 TOWNSHIP OF ORO-MEDONTEI CAPITAL PROJECT WORKSHEE11 DEPARTMENT: Recreation and Community Services PROJECT NAME: Operations Compound PROJECT DESCRIPTION: Complete the Parks Operations Compound behind the Arena PROJECT RATIONALE: A significant part of the recent Arena renovation was the addition of the Parks operations bays. The bays form part of the operations area where materials and equipment is stored. The project will allow the Parks Department to store and stockpile materials it uses regularly to increase operational efficiency and effectiveness while increasing the security of fleet assets. It is recommended that Council consider allocating funding for the above project and that it be reviewed in the reviewed in the context of Parks and Transportation Operations and the newly established Operations Department prior to undertaking the project. PRQJECTIMIACT ON OPERATING COSTS: Increase efficiency and effectiveness by having the right materials on hand when needed. /3

14 TOWNSHIP OF ORO-MEDONTE CAPITAL PROJECT WORKSHEE11 DEPARTMENT: Recreation and Community Services PROJECT NAME: Arena Parking Lot Re-Development PROJECT DESCRIPTION: The project involves acquiring additional lands from the Guthrie Church as approved by Council motion #, removing existing parking lot lights and repaving a 2" lift over all parking areas. PROJECT RATIONALE: The additional lands acquired for parking will address lands not owned by the Township that have been historically been used and provide for additional parking. The re-surfacing will renew the deteriorating parking area. PROJECT IMPACT ON OPERATING COSTS: No notable impact /if

15 1TOWNSHIP OF ORO-MEDONTE CAPITAL PROJECT WORKSHEETI DEPARTMENT: Recreation and Community Services PROJECT NAME: Arena Parking Lot Lights PROJECT DESCRIPTION: Replace current lighting located in centre of parking lot with re-located high efficiency lighting coinciding with parking lot redevelopment. PROJECT RATIONALE: The existing lights require replacement and there placement is not ideal PROJECT IMPACT ON OPERATING COSTS: Estimating minor reductions in utilities

16 TOWNSHIP OF ORO-MEDONTE 1CAPITAL PROJECT WORKSHEE'll DEPARTMENT: Recreation and Community Services PROJECT NAME: Fencing Condenser Tower and New Natural Gas Compressor PROJECT DESCRIPTION: Fence and secure the area which contains the condenser tower, natural gas compressor and arena roof access. PROJECT RATIONALE: Located at northwest corner of the arena facing the parking lot is a small area containing the refrigeration plant condenser tower, drilled well, roof access and soon the new Ice Resurfacer compressor for the fueling station. This area has contains critical equipment that should not be accessed by the public and is required to be fenced by TSSA regulations. Temporary fencing has been in place since the 2014 renovation. PROJECT IMPACT ON OPERATING COSTS: No impact 16

17 TOWNSHIP OF OR0-1VIEDONTEI CAPITAL PROJECT WORKSHEETI DEPARTMENT: Recreation and Community Services PROJECT NAME: New Community Centre Horseshoe Valley Corridor PROJECT DESCRIPTION: Determine Community Needs and Township Operational Needs and Develop Conceptual Facility and Site Plans PROJECT RATIONALE: The project was identified as a Community Need and Priority in the 2010 Strategic Facility Plan. This need is now compounded by the closure of a number of community facilities such as the Craighurst Community Hall, Pine Ridge Ski Club, the Warminster Community Hall, the Ian Beard Room (was located in OPP Satellite Office) and the Indian Park Association Recreation Centre and the growth forecasted for the corridor in the next five years with the development of Breastone, Diamond Valley Estates, Warminster Developments and Craighurst. The first step is to confirm community and operational needs which would be determined through series of engagement and consultation sessions. Once needs are determined feasibility and conceptual plans can be developed to start more detailed planning in

18 Development charges are being collected to fund this project and possible locations have been identified. A long term plan will ensure the Township can adequately plan to meet current and future community needs. Opportunities exist to engage the community in fundraising efforts as well as to divest of excess parkland and other Municipal assets and reinvest in this project to increase community benefit. PROJECT IMPACT ON OPERATING COSTS: No impact