Township of T Tay Energy Conservation and Demand Management Plan July 1, 2014 to June 30, 2019

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1 Township of Tay Energy Conservation and Demand Management Plan July 1, 2014 to June 30, 2019

2 Table of Contents Executive Summary... 4 Introduction... 5 Organization... 5 Personnel Involved... 6 Commitment Declaration Vision Goals Overall Target Objectives Energy Conservation Approach Gaining Support Create Projects Measure Results... 9 Organizational Understanding Stakeholder Needs Municipal Energy Situation How We Manage Energy Today Summary of Current Energy Consumption Electricity Consumption (a) Electricity Consumption - Buildings (b) Electricity Consumption - Environmental Buildings Natural Gas Consumption (a) Natural Gas Consumption - Buildings (b) Natural Gas Consumption Environmental Buildings Summary of Current Technical Practices Renewable Energy Utilized or Planned Structure/Resource Planning Staffing Requirements and Duties Energy Leader Page 2

3 3.3 Internal Resources External Consultants and Suppliers Energy Training Procurement Planning Consideration of Energy Efficiency for all Projects Consideration of Energy Efficiency of Acquired Equipment Implementation Planning Planning Investment Planning Creative Approaches Project Execution Municipal Level Asset Level Evaluation Energy Plan Review Discussion of Progress Page 3

4 Executive Summary The is a tool for the municipality to follow in recognizing and acquiring energy sustainability opportunities within its buildings and in the course of its operations. The plan provides base year statistics and identifies some of the current opportunities that the Township is undertaking to achieve energy conservation and sustainability objectives. This plan is the Municipality s guide to increase awareness of and to try and achieve a more sustainable community. The Municipality wishes to make energy conservation decisions within its operations and decision making to comply with the Green Energy Act. This (ECDMP) will serve as a guideline for reducing costs and increasing commitment towards reducing energy and greenhouse gas emissions. The plan is in its initial stages, as such it is subject to further budget and Council approvals and may be updated as new projects are adopted or completed. The plan will continue to grow and develop while meeting legislative requirements. The Legislation includes two requirements; reporting and publishing consumption data beginning with 2011, as a base year, and the creation of an energy plan that shows previous, current, and future plans to reduce energy consumption. Page 4

5 Introduction Ontario Regulation 397/11 under the Green Energy Act, 2009, requires every public agency to prepare, publish, and make available energy conservation and demand management plans. Included in the plan is a requirement to report on the current and future behaviours to reduce the amount of energy used. The Township of Tay is now investigating different ways to save energy and cut costs on energy expenditures. The Township plans to start with small initiatives such as street lighting and to invest in research to determine the best alternative for energy conservation when undertaking any construction projects. Organization The Township owns and operates a variety of buildings from offices and community centres to environmental (water and treatment) facilities. There are a total of 30 buildings included in the plan with a gross floor area of 10,000 square meters as shown in Table 1. Table 1: List of buildings by type and related areas. Type of Building No. of Buildings GFA (m2) Office Community Centres 5 1,685 Library Fire Halls 5 1,495 Wastewater Plants 5 1,300 Water Plants 7 1,602 Other 3 2,275 Total 30 10,000 Page 5

6 The gross floor area is also represented graphically for the 2011 building data and based on the type of building involved. Figure 1: Gross Floor Area per building type. 2,500 Gross Floor Area ,000 Square Meters 1,500 1, Offices Community Centres Libraries Fire Halls Wastewater Water Other (Garage & Rink, OPP) Building Type Most building maintenance is undertaken by the Public Works Department and the Fire Department. Public Works will play an important role in the implementation of the energy management and conservation plan. Personnel Involved Staff members that will be involved in the process of energy management are listed below and may be subject to change depending on the project undertaken: Name Title Roles/Responsabilities Peter Dance Director of Public Works Project Co-ordinator Bryan Anderson Facility Manager Trouble Shooter/Provide Direction Raymond Knuff Plants Manager Trouble Shooter/Provide Direction Joanne Sanders Director of Finance Provide Financial Direction Lindsay Barron Financial Analyst Energy Team Motivator Other Department Support As Required Page 6

7 Commitment 1.1 Declaration: To continuously improve the energy efficiency of our facilities and processes in order to reduce our operating costs, our energy consumption and the commitment to reduce greenhouse gas emissions. Council will allocate the necessary resources to develop and implement a plan to reduce and stabilize greenhouse gas emissions and increase energy efficiency to reduce our environmental impact. All departments will strive to recognize and act upon areas where energy savings can be realized. 1.2 Vision: The Township of Tay is a "community of communities" and will work together to build a prosperous and progressive future. The Township wishes to be an environmentally sustainable community. We will exercise stewardship in our use of energy resources to optimize our delivery of services, and enhance the overall quality of life in our community. 1.3 Goals: The Township of Tay has identified 2 main goals: 1. Maximize efficient use of Township fiscal resources. 2. Minimize the negative environmental impact of Township operations. 1.4 Overall Target: To achieve these goals by 2019, we will reduce our consumption of fuels and electricity in all municipal operations by 5% between now and 2019, based on our 2011 figures. Page 7

8 1.5 Objectives: The main objectives for the Township of Tay facilities are: To improve the efficiency of energy use through low cost opportunities by implementing: 1) Sound operating and maintenance practices. 2) Employee training, and staff awareness 3) Monitoring and tracking energy To improve efficiency of energy by determining the feasibility of implementing comprehensive initiatives. 1.6 Energy Conservation Approach The Township of Tay will follow a three step approach to creating an effective plan: Gaining Support 1) Acquire Leadership from a project coordinator and management; 2) Build an Energy Team to provide direction; 3) Examine past energy use to discover areas for possible improvement; 4) Benchmark against leading municipalities where possible Create Projects 1) Conduct energy audits on all major municipal facilities; 2) Identify and plan projects; 3) Source incentive programs; 4) Build a business case; 5) Obtain Council approval for projects if required. Page 8

9 1.6.3 Measure Results 1) Ensure program completion; 2) Compare energy usage and cost saving information for confirmation, using 2011 as a base year; 3) Measure success of conservation efforts Organizational Understanding 2.1 Stakeholder Needs: Internal stakeholders (Council, CAO, staff) need to be able to clearly communicate the corporate commitment to energy efficiency, and to develop the skills and knowledge required to implement energy management practices and measures. External stakeholders (the Province, community citizens and groups) need the municipality to be accountable for energy performance and to minimize the energy component of the costs of municipal services. 2.2 Muncipal Energy Situation: The Township of Tay uses two types of energy in its facilities: natural gas and electricity. Our electricity is currently purchased through Hydro One and Tay Hydro while natural gas is purchased through Enbridge. A SWOT analysis was performed to examine the current situation. Strengths: Assistance available (LAS) Already have some information Small municipality know what buildings we have Resources available Desire to lead by example Page 9

10 Weaknesses: Education Lack of knowledge Time Time to measure and record Corporate buy-in Cost Lack of documentation Lack of concern Aging infrastructure Opportunities: Savings Good public perception Ability to allow staff to perform well Legislative change Service providers Availability of Grants Threats: Poor public perception Loss of potential savings from not taking action Failed attempts create a lack of interest 2.3 How We Manage Energy Today: The management of energy consumption and the energy performance of our facilities and equipment are the responsibilities of department staff, and department managers. Page 10

11 2.4 Summary of Current Energy Consumption, Cost and GHGs: Electricity Consumption The Township of Tay s energy consumption is derived mainly from the Environmental Division to operate facilities to treat and produce water. The municipality s energy consumption in many buildings has fluctuated from 2011, with a decrease in 2012 and an increase in Overall, electricity consumption in other than the Environmental buildings and pump stations has increased since Electricity consumption decreased slightly 2012 and increased 83,952 kwh in 2013 compared to The related total consumption figures were 566,581 kwh in 2011, kwh in 2012, and 650,533 kwh in 2013 as shown in Figure 2 below. It is important to note that the Tay Community Rink was open for his first full winter season in Figure 2: Electricity consumption by all facility types. 660,000 Electricity Consumption for All Buildings Except Environmental 640, , ,000 kwh 580, , , , Year Page 11

12 2.4.1 (a) Electricity Consumption - Buildings Figure 3 highlights the trend since the base year of 2011 of all buildings with the exception of environmental buildings. The general trend is a decrease in electricity consumption for our buildings. Seasonal temperatures and weather conditions have played a large role in the spikes in electricity consumption in The Tay Community Rink included in the other category had its first full winter season of operation in Figure 3 displays consumption by building type. Figure 3: Electricity consumption by facility type. 300,000 Electricity Consumption 250, ,000 kwh 150, ,000 50, Offices Community Centres Library Fire Hall Other Faciltiy Type Page 12

13 2.4.1 (b) Electricity Consumption Environmental Buildings Electricity consumption for environmental buildings has remained fairly constant since Consumption has decreased by 118,658 kwh in 2012 and 35,518 kwh in 2013 when compared to The related total consumption figures were 3,581,252 kwh in 2011, 3,462,594 kwh in 2012, and 3,547,734 kwh in Figure 4 represents the trend since 2011 for the environmental buildings. Figure 4: Electricity consumption by environmental facilities. 3,000,000 Electricity Consumption 2,500,000 2,000,000 kwh 1,500,000 1,000, ,000 0 Wastewater Facility Type Water Page 13

14 2.4.2 Natural Gas Consumption An additional source of energy used is natural gas. Variations can be directly related to temperature and weather conditions. The use of natural gas decreased by 1,450 m 3 in 2012 and increased by 33,240 m 3 in 2013 compared to The total consumption figures were 87,418 m 3 in 2011, 85,968 m 3 in 2012, and 120,658 m 3 in When examining Figure 5, all buildings demonstrate an upward trend in the consumption of natural gas since Figure 5: Natural gas consumption by facility type. 140,000 Natural Gas Consumption for All Buildings Except Environmental 120, ,000 Usage in m3 80,000 60,000 40,000 20, Year Page 14

15 2.4.2 (a) Natural Gas Consumption - Buildings Figure 6 highlights the trend since the base year of 2011 of all buildings with the exception of environmental buildings. The general trend is an increase in natural gas consumption for our buildings. Seasonal temperatures and weather conditions in 2013 have played a large role in the use of natural gas to heat the various facilities. The Tay Community Rink included in the other category had its first full winter season of operation in Figure 6: Natural gas consumption by facility type. 45,000 Natural Gas Consumption 40,000 35,000 Usage in m3 30,000 25,000 20,000 15,000 10, ,000 0 Offices Community Centres Library Fire Hall Other Facility Type Page 15

16 2.4.2 (b) Natural Gas Consumption Environmental Buildings The total use of natural gas decreased by 8,469 m 3 in 2012 and 6,948 m 3 in 2013 compared to The total consumption figures were 40,074 m 3 in 2011, 31,605 m 3 in 2012, and 33,126 m 3 in When examining Figure 7, all environmental buildings demonstrate a decreasing trend in the consumption of natural gas since Figure 7: Natural gas consumption by environmental facilities. 35,000 Natural Gas Consumption 30,000 25,000 Usage in m3 20,000 15,000 10, ,000 0 Wastewater Facility Type Water 2.5 Summary of Current Technical Practices: Our assessment of operations and maintenance practices, facility and equipment condition, and energy performance indicators establish the following priorities: Development of standard operating procedures incorporating energy efficiency optimization (heating/cooling) Staff training and awareness on energy consumption Page 16

17 The Township of Tay has also taken advantage of Power Savings Blitz Program that was offered in With the help of the program we were able to retrofit and install fluorescent bulbs in the Port McNicoll Library to improve visibility which have also helped with cost savings. 2.6 Renewable Energy Utilized or Planned: The Township of Tay aspires to show leadership in the promotion and development of renewable energy systems that are compatible with our asset management and land use planning objectives. As a result, we have investigated and begun using solar power lights for school traffic signs. Structure and Resources Planning 3.1 Staffing requirements and duties: Energy efficiency is an important priority. Our culture will include all staff acting to perform their tasks in a manner where they are conscience of their energy impact and perform their tasks in a conservative way. 3.2 Energy Leader: We will clearly designate leadership and overall responsibility for corporate energy management. Business processes will be reviewed and modified as necessary in order to incorporate energy efficiency considerations. Management and department staff are responsible to ensure implementation of the plan and strategies. 3.3 Internal Resources: We will develop criteria for determining whether internal resources can be utilized for the implementation of energy projects. Page 17

18 3.4 External Consultants and Suppliers: We will establish criteria based on our energy goals and objectives for the selection of external consultants and energy suppliers. 3.5 Energy Training: We will develop and deliver energy training for relevant staff and Council members. This training will not be limited to operators and maintainers with "hands-on" involvement with energy consuming equipment but will also include others since they also make energy consumption decision in their daily work. Training focused on the energy use and conservation opportunities associated with employee job functions will be utilized whenever possible. We will incorporate energy efficiency into standard operating procedures and operational jobs. All staff members will be made aware of the Township s energy conservation efforts and why they are important. Changes to daily routines may be required to reduce energy consumption. Department heads will be updated on a regular basis so that they may motivate department staff to continue with their efforts. Procurement Planning 4.1 Consideration of energy efficiency for all projects: We will incorporate life cycle cost analysis into the design procedures for all major capital projects. 4.2 Consideration of energy efficiency of acquired equipment: Our purchasing procedures will be modified as required to incorporate energy efficiency into the criteria for selection of materials and equipment. Page 18

19 Implementation Planning 5.1 Planning This plan will set out how the Township will achieve its: Immediate Goals (1-2 years): Review areas where energy can be saved Enhance roof structures so energy can be saved Conduct training and education for Township staff Commence streetlight replacement program Inspect and perform maintenance to buildings to ensure energy conservation Short-term Goals (3-7 years): Conduct energy audits of large buildings Replace lighting to include LED or other lighting with increased efficiency Plan for larger projects in future years Investment Planning 6.1 Creative Approaches: We will investigate and document options for the implementation of energy projects that utilize public-private partnerships, creative financing arrangements including energy performance contracting, and other creative approaches. Page 19

20 Project Execution 7.1 Municipal Level: We will carry out the required development of business procedures and communication programs and implement them methodically according to the planned time lines within the resources constraints that apply. 7.2 Asset Level: Awareness at all staffing levels is important to ensure success in energy conservation goals. Education and communication are the most important tools for educating and maintaining a culture of conservation to utilize energy efficient measures where possible. The first step in implementing our energy management program is the completion of energy audits for Township owned facilities. Audits involve a technical review of a facility and its operations, the development and analysis of a baseline energy profile for the facility and identification of energy management opportunities and savings. Another important component of an energy management program is the daily operations within municipal facilities which change depending on the season and temperature. Furthermore, building controls and mechanics should be reviewed at the time of renovations to determine further opportunities of how to save energy. Page 20

21 Evaluation 8.1 Energy Plan Review: As part of the energy management strategy, continuous monitoring, verification, and reporting is an important tool to track consumption and savings data. At this time, we are in the process of recording consumption data for the years 2012 and 2013 and initiatives that will be undertaken within the calendar year. Regular monitoring and recording of data will be provided to the key individuals and department heads to enhance the communication process and allow appropriate time for feedback. 8.2 Discussion of Progress: Annual reports will be presented to council to provide updates on initiatives, consumption/cost data savings, and a discussion of the progress of the plan. The monitoring, recording, and reporting initiatives of this plan support the Green Energy Act by developing an energy conservation plan which describes energy conservation practices and how the municipality will achieve expected results. Page 21

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