HEALTH, RECREATION & SOCIAL SERVICES COMMITTEE

Transcription

1 HEALTH, RECREATION & SOCIAL SERVICES COMMITTEE 299

2 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name (Transition) Business Re-engineering Project Number Scope and Justification As a result of amalgamation and a newly created mandate, the Department continues the process of harmonizing policies and guidelines, changes to the delivery of programs and services in a more integrated fashion, as well as the development of new tools and ways of doing business that would better meet the various needs of our very diverse client groups. For example, the harmonization of various pricing policies and sponsorship will be developed under this program, as would the establishment of a program that ensures the successful preservation and accession of archival materials. The establishment and development of data bases will provide staff with the necessary tools to document and manage the enormous amount of information such as inventories of museum collections, stakeholders lists and records management. Because of amalgamation, there are also various requirements for the consolidation of support staff in newly integrated accommodation settings and integrated programming opportunities i.e. in childcare and in the Innovation Development Partnerships (IDP) Branch. Commitments In order to meet the department's mandate, in terms of servicing our clients and providing the necessary tools for staff, the above-mentioned projects are critical to its implementation. Impact on Operations As various projects are implemented, our operations will be streamlined and provide opportunities in creating resource efficiencies required for the successful delivery of mandated programs and services. Reference Projects include: Data Planning / Reporting; Disaster Recovery Plan for City Art collection, museums, and archives; Coaching, Performance Development; Health and Safety; Funding Database Development; Project Management System Development; Transition Accommodation Support; Accession of Archival Materials; Business Process Reengineering; Communication; Sponsorship/Advertising Policy Harmonization; Pricing Guidelines Harmonization; Recreation Motion/Review. 300

3 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 500 Branch: People Services Transition Program Four Year Forecast Project Name: (Transition) Business Re-engineering Previous Approved Authority Project No: Total Revised Estimate 500 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total PAYG DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total Sub-Total Total Year to Date Total Net Spending Plan Operating Budget Impact 301

4 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name (Transition) Change Management Project Number Scope and Justification A Change Management fund was established in 2001 within the capital budget to assist the Department in adapting to changes resulting from the amalgamation and creation of a new service delivery model for the People Services Department. The allocation of the funds aligns with the priorities identified and approved in the People Services Change Management Plan presented to People Services Management Team in August The Change Management priorities are organized under the following components: 1) Vision, Values and Strategic Performance Goals; 2) Leadership (Management Development); 3) Staff Orientation; 4) Aligning Management Systems and Accountability Framework; 5) Rewarding Excellence;6) Training Management/Employees; 7) Communication and Marketing and 8) Departmental Studies. The funds are to support Branch or Departmental projects outlined within the above Change Management components. Commitments Funds in the amount of $400,000 were approved in 2001 and committed to training, planning and communication projects. Impact on Operations Support Departmental programs and services throughout this transitional period. Reference Projects include: Operational Review of Special Needs; Summer Heat Relief Strategy; Park Inventory; Transition Training for Board, Staff and Volunteers; Process Development with Managers; Business Plan Development; Transition Training; Management Training Program; Review Child Care Tracking; Promotional Campaign; Project Management Software; Management Training; Supervisor New Management Training; Divisional Development Sessions; Internal Consulting Skill Development; Program Evaluation Training Session. 302

5 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 500 Branch: People Services Transition Program Four Year Forecast 300 Project Name: (Transition) Change Management Previous Approved Authority 400 Project No: Total Revised Estimate 1,200 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts ,200 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,200 PAYG DC Non-Growth Developer Sub- Total Fed./Prov. Grants Debt Sub-Total Total ,200 Year to Date Total Net Spending Plan ,200 Operating Budget Impact 303

6 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name (Transition) Class Booking Registration System Project Number Scope and Justification The continued roll out of this project will establish a completely consolidated IT business application for the purpose of Facility Booking, Program Registration, Membership Tracking and Point of Sale information related to Parks, Recreation and Culture Services, Facilities and Operations. Completion of the Class implementation project will benefit City clients with a complete "one stop shopping" approach to the full menu of programs, facilities and services offered by the above business groups. The completed system empowers public access and registration / booking through all modern points of sale such as the internet, Interactive Voice Response (IVR), all client service centers and all major recreation facilities throughout the new City. The 2003 and onward roll-out will see the implementation of Class at all of the Community Services decentralized facilities, including city-owned facilities operated by community partners. This endeavour is supported by the Points of Service Strategy and the E-Business strategy. Commitments The project and budget was approved by the Ottawa Transition Board on October 10, Impact on Operations Should this project not proceed to completion, clients will not have full access to the captioned business areas through the various portals identified. Client service staff at all major City facilities will not be able to provide complete registration and booking services to City clients Reference City-wide 304

7 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 1,000 Branch: Community Services Four Year Forecast 2,500 Project Name: (Transition) Class Booking Registration System Previous Approved Authority 2,000 Project No: Total Revised Estimate 5,500 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 2,000 1,000 1, ,500 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total 2,000 1,000 1, ,500 PAYG , ,760 DC Non-Growth Developer Sub- Total , ,760 Fed./Prov. Grants 1, ,740 Debt Sub-Total 1, ,740 Total 2,000 1,000 1, ,500 Year to Date Total Net Spending Plan 1,637 1,363 1, ,500 Operating Budget Impact 200 (100) (50)

8 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Plant Bath Major Rehabilitation Project Number Scope and Justification Rehabilitation of the aquatic facility will replace the existing Plant Bath (closed) and provide additional meeting and programming space in the community. The Plant Pool was closed in 1997 because it was deemed to be structurally unsound. Therefore, this inner City community made up of a large proportion of lower income, less mobile residents has been without a community pool since the building closure. Building and site programs were completed, in consultation with the community in 1997/98. The existing Plant Bath was declared a heritage building by City Council in As a result, the new Centre will incorporate the facade of the existing building. This project has been the previous City of Ottawa's first priority building project since By combining a pool and community programming space under one roof, the new facility will better serve this area with an array of recreational and cultural programs. It is anticipated that a partnership with the community and recreation associations will be formed to program the facility. Commitments Until 2001, budgetary constraints prevented the approval of funds for design or construction. In 2001, City Council approved $1 million for the retention of architectural consultants. A contract has been entered into with the firm of Griffiths Rankin & Cook, in the amount of $628,000 for complete design services for this project. The design process is underway. In 1999 the proposed budget figure for this project was $6.638 million. Due to inflation and drastic increases in construction costs over the past couple of years, the estimated cost for this project for 2002 is $8,685,000. Each additional year that this project is delayed, capital costs will increase proportionately. Impact on Operations The rehabilitation at the Plant Bath will result in annual operating budget impacts: for 2003: $165,000; for 2004: $325,000; for 2005: $335,000; and for 2006: $345,000. Reference Central 306

9 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 7,685 Branch: Community Services Four Year Forecast Project Name: Plant Bath Major Rehabilitation Previous Approved Authority 1,000 Project No: Total Revised Estimate 8,685 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 1,000 7,685 8,685 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total 1,000 7,685 8,685 PAYG 1,000 7,685 8,685 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total 1,000 7,685 8,685 Sub-Total Total 1,000 7,685 8,685 Year to Date Total Net Spending Plan 555 8,130 8,685 Operating Budget Impact

10 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Centrepointe Theatre Expansion Project Number Scope and Justification Since 1988, Centrepointe Theatre has developed a reputation for being an excellent venue for musical theatre - its seating capacity, orchestra pit and large stage being ideal for these productions. Centrepointe Theatre has also been successful in recruiting a large company of volunteers to work in partnership with city staff. This has encouraged community use by reducing overhead and lowering rental and ticket charges. Both developments have created a huge demand for space. Experience has shown that the existing facility is lacking in a number of critical elements, which are restricting its ability to accommodate performances and audiences. An extension to the existing facility will provide rehearsal space, which can accommodate small performances, access for disabled, and adequate support spaces and storage. The expansion will add 2,630 sq m. to the existing facility. The City has applied to the federal Department of Canadian Heritage Cultural Spaces Canada Program for cultural heritage grants totaling $ M for this project. A community based fundraising campaign is to be initiated with a goal of raising $600,000 to allow for the construction of the full program expansion project. Commitments In 2001, $500,000 was approved to undertake the design of this project. The project has been designed in modules, which will allow for it to be funded over two years. Funds for construction will be provided in 2002, and for the equipment and fit up in The project will not proceed without the identified revenue streams. Impact on Operations Failure to address the Centrepointe Theatre's lack of rehearsal, workshop, storage, volunteer and administrative spaces, combined with inadequate dressing rooms and a small green room, will impede the theatre's development and its potential for revenue generation. An Operating Business Plan has been prepared for the expansion project. The annual impact to the operating budget would begin in 2004 at $140,000. Reference City-wide 308

11 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 4,420 Branch: Community Services Four Year Forecast 1,170 Project Name: Centrepointe Theatre Expansion Previous Approved Authority 500 Project No: Total Revised Estimate 6,090 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 500 4,420 1,170 6,090 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total 500 4,420 1,170 6,090 PAYG 500 1,645 1,170 3,315 DC Non-Growth Developer Sub- Total 500 1,645 1,170 3,315 Fed./Prov. Grants 2,175 2,175 Debt Sub-Total 2,775 2,775 Total 500 4,420 1,170 6,090 Year to Date Total Net Spending Plan 14 5, ,090 Operating Budget Impact

12 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Glebe Community Centre Major Rehabilitation Project Number Scope and Justification The Glebe Community Centre has reached the end of its lifecycle, no longer being economically viable to continue major repairs on all of the building's major components. The project would see a complete renovation, replacement of all components and provision of more appropriate recreation and cultural spaces to meet future programming needs. This project will also enable the building, which now contains several levels with narrow stair-wells, to be fully accessible to users with disabilities. This project has been one of the two top priority projects in the previous City of Ottawa since Due to budgetary constraints in recent years, implementation of this project has been delayed, causing increased frustration to the residents of this inner city community. The building has been designated as a heritage property under Part IV of the Ontario Heritage Act and, as such, the municipality is obliged to respect the heritage character of the building, both internally and externally. Commitments The firm of Barry J. Hobin & Assoc. was retained and in 1997 a very imaginative and functional design was completed, which both respects the Heritage designation of the building and has received wide approval from the Glebe community. In 2001, City Council approved $400,000 to enter into a contract extension with Barry J. Hobin & Assoc. to complete the working drawings and tender documents for this project. This design work is proceeding. In 1999, this project had a proposed budget of $2.843 million. Due to inflation and drastic increases in construction costs, the estimated budget for this project for 2002 is $3.750 million. Each year that this project is delayed, costs for this project will increase proportionately, beyond the monies already expended. Funds requested in 2002 will initiate the rehabilitation program, with repairs to the copper roof being undertaken and the repointing of the stone foundation. The bulk of the rehabilitation is to occur in Impact on Operations This project has already been deferred for four years and each year that passes it becomes more expensive to resolve Health and Safety items in order to keep the facility open. In order to keep the building open for another 5 years without renovation, an expenditure of $465,000 is required, funds that would not be retrievable should the renovation not proceed after year 5. The additional annual operating costs would be offset by energy savings. Reference Central 310

13 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 200 Branch: Community Services Four Year Forecast 3,150 Project Name: Glebe Community Centre Major Rehabilitation Previous Approved Authority 400 Project No: Total Revised Estimate 3,750 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts ,150 3,750 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,150 3,750 PAYG ,150 3,750 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total ,150 3,750 Sub-Total Total ,150 3,750 Year to Date Total Net Spending Plan ,150 3,750 Operating Budget Impact 311

14 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name W. Erskine Johnston Arena Dressing Rooms Project Number Scope and Justification Completed in 1983, the W. Erskine Johnston Arena has served the residents of the former Township of West Carleton very well despite serious shortcomings in its number and size of dressing rooms. The size and layout of the existing dressing room facilities were reduced and compromised during the design phase of the original project in order to keep within the established budget. The proposed project includes the addition of four new standard sized and equipped dressing rooms to the arena and all required site services. These facilities will allow for more efficient programming and booking of the arena and to better meet the needs of various user groups. The 2002 project estimate of $633,000 is based on a Class D Cost Estimate of a sketch plan showing a 5,000 sq.ft. dressing room addition, and includes all project costs (contingencies, allowances, professional and approval fees, taxes, etc.). The 2001 budget allocation of $400,000 was based on preliminary quantity take-off estimates and did not include all project related costs. As a result, an additional $233,000 is required in order for the project to proceed. Commitments Ottawa City Council approved $400,000 in the 2001 capital budget for the addition of new dressing rooms at W. Erskine Johnston Arena. Impact on Operations Existing dressing rooms and associated facilities are substandard. New, standard dressing room facilities will allow W. Erskine Johnston Arena to meet its full potential in serving current and potential new clients. Reference West District 312

15 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 233 Branch: Community Services Four Year Forecast Project Name: W. Erskine Johnston Arena Dressing Rooms Previous Approved Authority 400 Project No: Total Revised Estimate 633 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total PAYG DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total Sub-Total Total Year to Date Total Net Spending Plan Operating Budget Impact

16 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Fred Barrett Arena Project Number Scope and Justification In 2001 a project was approved to add a second indoor ice surface to Barrett Arena to serve existing and new residents in the south end of the City. Preliminary planning has been done for the facility, and design is underway using input from community user groups and City staff. Initial investigation indicates that there are several conditions and opportunities that are expected to increase the projected cost of the facility. The soils investigation has identified the presence of undesirable native subsurface materials (shale), which will increase the construction cost of the new foundation. The City's operations staff have further recommended the inclusion of a remote building automation system, which has provided operating efficiencies in other similar municipal facilities. Opportunities to connect the facility to natural gas service for building heating will also be investigated, as the electrical heating system which is used extensively in this area, is not as operationally cost effective. A Class D (preliminary) cost estimate has been prepared to provide a more current cost estimate for this project. Class D estimates are based on the preliminary detailed building program and are developed through consultation with staff and user groups. Commitments In the 2001 capital budget, $4.265M was approved for this project. COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations Two ice surfaces in one building yield considerable savings in operational costs over single rinks. This new facility will be built for year round use, and therefore will accommodate more people in skating activities. The twin ice surfaces will make it easier for user groups to host tournaments, which are critical to the overall program they offer participants. Operation of the 2nd ice pad is slated to commence in mid Reference East District 314

17 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 700 Branch: Community Services Four Year Forecast Project Name: Fred Barrett Arena Previous Approved Authority 4,265 Project No: Total Revised Estimate 4,965 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 4, ,965 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 4, ,965 DC Non-Growth 1, ,417 1,860 1,860 Developer Fed./Prov. Grants Sub- Total 3, ,907 Debt 1,058 1,058 Sub-Total 1,058 1,058 Total 4, ,965 Year to Date Total Net Spending Plan 7 4,958 4,965 Operating Budget Impact

18 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name West District Pool Project Number Scope and Justification This project was previously identified by the legacy municipality of Kanata and validated as a priority project in the People Services Facility Needs Study. Originally identified as a stand-alone facility, it is currently being evaluated to potentially include other new facility requirements needed to serve the western part of the city. Presently the Kanata area is served by a leisure pool facility (Kanata Leisure Centre), which has been at a program capacity for a number of years. Commitments Funds in the amount of $1.354M were approved in the Department's 2001 capital budget, allowing for the detailing of the building program and design to occur. Due to extreme capital budget pressures and lack of development charge funds being available, the balance of funds required for construction ($4.046M) has been deferred to COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations This facility will increase the aquatic experience presently provided at the Kanata Leisure Centre through the development of an additional standard tank pool. It will meet needs based on increased population and the requirement for a pool suitable for 'learn to swim' programs and general recreation. Reference West District 316

19 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate Branch: Community Services Four Year Forecast 4,046 Project Name: West District Pool Previous Approved Authority 1,354 Project No: Total Revised Estimate 5,400 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 1,354 4,046 5,400 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 1,354 4,046 5,400 DC 3,641 3,641 Non-Growth Developer Fed./Prov. Grants Sub- Total 544 4,046 4,590 Debt Sub-Total Total 1,354 4,046 5,400 Year to Date Total Net Spending Plan 1,354 4,046 5,400 Operating Budget Impact

20 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Park Development Project Number Scope and Justification This City-wide program will provide People Services with the ability to react to the changing needs of the public and the ability to make better use of our parks. The many changes in the demographic and socio-cultural make up of our communities requires People Services to re-design and re-develop parks to meet the needs of our current and future clients. New technologies in park construction, innovative play equipment and park furniture allow for the rejuvenation of many park elements that will better serve our users. The Department will undertake a comprehensive inventory of parks and elements within each park this summer, which will enable park development, lists to be developed based on more in-depth analysis of need. With the data gathered, we will develop criteria in which to prioritize those parks, which require redevelopment. In the meantime the Department will continue to work on those projects, which had been identified as priority in the legacy municipalities. Commitments Prior commitments made by former municipalities as well as identified new requirements. Impact on Operations Should these works not proceed, TUPW operational costs for maintaining these properties may be increased, service levels may be impacted and public use of the parks will be reduced. Reference City-wide, from the Central District; Walkley Albion site, Russel Boyd. South District; A.Y. Jackson, Kars RA Park, Osgoode park gazebo. East; Vanier park TBD, Eastvale park. West District; WC Phase 2, Lakeview and Goulbourn Parks. 318

21 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 500 Branch: Community Services Four Year Forecast 2,000 Project Name: Park Development Previous Approved Authority Project No: Total Revised Estimate 2,500 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts ,500 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,500 PAYG ,500 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total ,500 Sub-Total Total ,500 Year to Date Total Net Spending Plan ,500 Operating Budget Impact

22 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Phase 3-Facility Needs Study Project Number Scope and Justification This final phase of the Facility Needs Study will result in a Facility Development Strategy that will identify new facilities that need to be developed, existing facilities that can be renovated or expanded to meet future needs and facilities that should be decommissioned or put to a different use. This phase will include the finalization of the inventory and gap analysis, including neighborhood facilities and facilities operated by our community partners, a more detailed needs analysis and market assessment, a review of policies underway such as Scheduling, Community Use of Schools etc., a review of the Service Delivery Models and a comprehensive public consultation process. Phase 1 has been completed and provided the planning context for the study, and the current state of municipal assets. Phase 2 at the time of writing was being completed, which includes the prioritization of the legacy projects inherited from the former municipalities and the preparation of high level business plans for those priority building projects. Commitments In 2001, $315,000 was approved via Project # in the Department's budget. With phases 1 & 2 completed or underway, phase 3 is required in order to complete the study. Impact on Operations This work is targeted towards identifying the most effective facility projects to meet community needs within the context of the new City. Business plans will ensure that each initiative is effective in keeping operating costs to a minimum Reference City-wide 320

23 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 180 Branch: Community Services Four Year Forecast Project Name: Phase 3-Facility Needs Study Previous Approved Authority Project No: Total Revised Estimate 180 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total PAYG DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total Sub-Total Total Year to Date Total Net Spending Plan Operating Budget Impact 321

24 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Bridlewood Community Centre Project Number Scope and Justification The Bridlewood community is one of the fastest growing community in the West District. This community does not have any major municipal recreational facilities. Planning for the Bridlewood Community Centre started in 1996, with the preparation of a Feasibility Study, which recommended the construction of a 15,000 sq. ft. community center at the 25 acre Core Park. In 1999, the previous City of Kanata approved agreements to enter into a public-private arrangement with Vestar Ltd. to design-build-operate the new facility on the City's behalf. With amalgamation, a review of the agreements found that it would not be in the City's best interest to proceed on this basis. In July, 2001, City Council approved the termination of the agreements with Vestar Ltd. and to retain architectural consultants to prepare the design and working drawings, under the City's direction, for the new Bridlewood Community Centre. The full design documentation should be completed by March/April, Commitments Funds have been carried forward for this project, as the result of Development Charges collected. More will be needed to complete the project due to inflation and drastic increases in construction costs, over the past couple of years. The Bridlewood Community has been waiting for this facility since They were agreeable to the cancellation of the Vestar proposal on the premise that the City proceeds expeditiously on the redesign and implementation of the facility. COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations Should the funds be approved to carry out construction in 2002, the facility would be ready for use by about June, It is estimated that maintenance, utilities, life cycle costs would amount to about $145,000 per annum. This does not include programming costs. However, it is expected that the facility would not be staffed full-time, and that most of the activities would be on a cost-recovery basis. Reference West District 322

25 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 2,350 Branch: Community Services Four Year Forecast Project Name: Bridlewood Community Centre Previous Approved Authority Project No: Total Revised Estimate 2,350 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 2,350 2,350 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 2,350 2,350 DC 2,115 2,115 Non-Growth Developer Fed./Prov. Grants Debt Sub- Total 2,350 2,350 Sub-Total Total 2,350 2,350 Year to Date Total Net Spending Plan 2,350 2,350 Operating Budget Impact

26 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Sportsfield Development Program Project Number Scope and Justification Smart Growth and the reduction of operating costs through improvement of efficiencies is a primary objective of the new City. One of the immediate benefits of amalgamation and the associated creation of the People Services Department is the coordination of sports field delivery in conjunction with pooling of all fields available for programming by the new city. The City will now, better than ever before, be able to offer a suitable inventory of sports fields through the renovation and modification of existing sports fields in association with the delivery of new fields throughout the new city. This program will provide funding for the retrofits, improvements and alterations necessary to respond to demands for the type and level of sports fields required to meet current and future athletic needs. The Department has been approached by various sports group to enter into partnerships in the development of new fields and as a result, this envelope will provide for the City's share of proposed joint projects. Guidelines will be prepared as part of the Sportsfield Strategy to ensure that in return for funding, groups will receive benefits that are fair and equitable. Commitments The various sports groups in the City have discussed the more efficient and effective delivery of sports fields with staff annually. Impact on Operations Improved use of facilities provides for improved operational efficiency. Improved design standards permit sports fields to be more heavily used and requires less shut down periods for turf regeneration. Reference City-wide. Since the Department has received over $1.6M in identified requests, staff will open a dialogue with potential partners to identify projects that will maximize City dollars and target City-only dollars where partners are not available. 324

27 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 500 Branch: Community Services Four Year Forecast 2,000 Project Name: Sportsfield Development Program Previous Approved Authority Project No: Total Revised Estimate 2,500 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts Materials & Supplies Fixed Assets ,500 Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,500 PAYG ,500 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total ,500 Sub-Total Total ,500 Year to Date Total Net Spending Plan ,500 Operating Budget Impact

28 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Integration of Service - Community Bldgs Project Number Scope and Justification One of the mandates of the People Services Department is the integration of municipal work and social programs with recreation, culture, child care, public health and libraries. The objective is to be able to offer a full or complimentary range of services at one site or as part of a complex. This program endeavors to provide funding for minor building retrofits, which will permit initiatives directed at integrating services offered by the City. For example, re-designing a space in a community centre and providing computer hook-ups, operators can now offer a range of programs that may enable job seekers with the tools required for job preparation and search, as well as recreational opportunities for children and adults that would not otherwise have access. Commitments The Corporation and the Department have made a commitment to providing complimentary services at all possible locations. Impact on Operations Improved use of facilities provides for improved operational efficiency Reference City-wide 326

29 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 100 Branch: Community Services Four Year Forecast 400 Project Name: Integration of Service - Community Buildings Previous Approved Authority Project No: Total Revised Estimate 500 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total PAYG DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total Sub-Total Total Year to Date Total Net Spending Plan Operating Budget Impact 327

30 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Programming Retrofits Project Number Scope and Justification This budget envelope is to make improvements to existing recreational and cultural facilities in order to meet changing program and operational requirements, which is an area not dealt with under RPAM's responsibility. The projects that have been identified (in excess of $4.9M) are limited in scope but necessary in order to sustain participation levels and revenue targets in facilities. Some changes are required as a result of the new service delivery model adopted by the People Services Department. An example of a project would be the conversion of a poorly used squash court to a specialized activity space for adult well-being promotion and relaxation therapy. Commitments The capacity to undertake such minor improvements to existing facilities was included in the budgets of most former area municipalities. There is a backlog of work to be undertaken in the coming years as no funds were allocated for this purpose in the former City of Ottawa in the last years of its existence. Impact on Operations These changes will have minimal impact on operating costs, being primarily related to ensuring that facilities are meeting the programming and operational needs of the community. Without these expenditures it will be difficult to meet programming needs and revenue targets. Reference City-wide` 328

31 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 400 Branch: Community Services Four Year Forecast 1,600 Project Name: Programming Retrofits Previous Approved Authority Project No: Total Revised Estimate 2,000 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts ,000 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,000 PAYG ,000 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total ,000 Sub-Total Total ,000 Year to Date Total Net Spending Plan ,000 Operating Budget Impact 329

32 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Capital Partnerships Project Number Scope and Justification This project provides People Services with the ability to enter into joint ventures and partnerships with not-forprofit groups; e.g.: community associations, sports organizations, and other public agencies, to implement major capital projects on a cost-sharing basis. This programme is based on a cost share, applied to larger capital projects requiring more than the $7,500 city contribution available under the Minor Capital Partnership Program. Typically, projects that are sponsored are those that enhance or improve city facilities, joint use facilities and where potential partners have demonstrated a need for improved facilities and a desire to assist in the development of these facilities. Some examples of such arrangements include the upgrades to city-owned clubhouses at tennis clubs, joint-use facilities with area School Boards, the development of a canoe club, a new community house etc. Commitments Community groups have requested assistance to implement major capital improvements for community facilities. Impact on Operations By entering partnerships, the City reduces the capital construction costs for renovations and upgrades. Reference City-wide 330

33 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 300 Branch: Community Services Four Year Forecast 1,800 Project Name: Capital Partnerships Previous Approved Authority Project No: Total Revised Estimate 2,100 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts ,100 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds Total ,100 PAYG ,100 DC Non-Growth Developer Fed./Prov. Grants Debt Sub- Total ,100 Sub-Total Total ,100 Year to Date Total Net Spending Plan ,100 Operating Budget Impact 331

34 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name East District Pool Project Number Scope and Justification In 2001, the Facility Needs Study identified this area as a growth area, presently under-serviced in the area of indoor aquatic opportunities. At the time, the Orleans Recreation Complex was identified as the logical site to add a pool tank, and given the existing building could benefit from a major renovation, the project was identified as a priority. A cursory investigation of the site revealed that the site is likely at capacity and may not be able to accommodate the addition. As a result, Orleans Recreation Complex will be investigated as the preferred site but a broader investigation will be undertaken for other compatible sites. Planning dollars are being requested in 2002 in order to detail the project, with facility construction anticipated in Commitments Public Information sessions were held for the Facility Needs Study, identifying Orleans Recreation Complex as a priority project to add a pool tank. COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations Both the City and numerous community groups and associations provide recreational and social programs for residents in the east end of the City. They are all experiencing pressure to expand their programs to address the demands of a growing population. The addition of more facilities in the east end will assist in meeting the everexpanding aquatic needs in the area. Reference East District 332

35 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 100 Branch: Community Services Four Year Forecast 7,900 Project Name: East District Pool Previous Approved Authority Project No: Total Revised Estimate 8,000 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 100 7,900 8,000 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 100 7,900 8,000 DC 90 7,110 7,200 Non-Growth Developer Fed./Prov. Grants Debt Sub- Total 100 7,900 8,000 Sub-Total Total 100 7,900 8,000 Year to Date Total Net Spending Plan 100 7,900 8,000 Operating Budget Impact

36 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name West District Ice Pads Project Number Scope and Justification The need for indoor ice surfaces in the west end of the City was previously identified by the former municipalities of Kanata and West Carleton and was confirmed by the Phase 2 Facility Needs Study as a high priority for the new City of Ottawa. Accessing additional ice time in the west is impossible. Significant ongoing growth in the area means that demand for indoor ice time will increase as the community programs accommodate new residents. Existing demographic studies have shown that the west district will be the fastest growing district in Ottawa. Funds are being requested in 2002 to identify solutions and look for opportunities for combining new indoor ice surfaces with additional multi purpose indoor spaces, which are also in high demand in the west district. These are planning dollars to assist in the program definition, site locations and detailing of capital and operating cost implications. Construction funds will be requested in Commitments The 2001 Facilities Study identified the need for new ice surfaces to accommodate population growth in the west and has assigned these project a high priority. COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations New ice pads will allow the City to maintain the current level of service to residents in the west end as the population increases. Exact costs to be identified through the business plan preparation. Reference West District 334

37 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 100 Branch: Community Services Four Year Forecast 8,900 Project Name: West District Ice Pads Previous Approved Authority Project No: Total Revised Estimate 9,000 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 100 8,900 9,000 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 100 8,900 9,000 DC 90 8,010 8,100 Non-Growth Developer Fed./Prov. Grants Debt Sub- Total 100 8,900 9,000 Sub-Total Total 100 8,900 9,000 Year to Date Total Net Spending Plan 100 8,900 9,000 Operating Budget Impact

38 City of Ottawa Committee PROJECT INFORMATION Health, Recreation & Social Services Project Name Cumberland Ice Pad Project Number Scope and Justification The need for another indoor ice surface in the east end of the City was identified by the former Municipality of Cumberland and was confirmed by the 2001 Facility Needs Study as a high priority for the new City of Ottawa. Arena usage in the east end is at capacity. Significant ongoing growth in the area means that demand for indoor ice time will increase as the community programs accommodate new residents. The City will undertake planning in 2002 to identify a site and program space requirements for the new ice pad with input from the community and user groups. Preliminary work has begun to determine whether the Ray Friel Centre is a potential site for twinning the existing ice pad. Construction funds will be requested in Commitments The former municipality of Cumberland had identified the need for a new ice surface to accommodate population growth in that area. COUNCIL INTENDS TO COLLECT DEVELOPMENT CHARGES TO PAY THE GROWTH SHARE OF THIS PROJECT FROM FUTURE GROWTH DEVELOPMENT. Impact on Operations A new ice pad will allow the City to maintain the current level of service to residents in the east end as the population increases. Detailed costs to be identified in a business plan. Reference East District 336

39 2002 Capital Budget PROJECT COST SUMMARY (thousands of dollars) Committee: Health, Recreation & Social Services 2002 $ Estimate 200 Branch: Community Services Four Year Forecast 4,900 Project Name: Cumberland Ice Pad Previous Approved Authority Project No: Total Revised Estimate 5,100 AUTHORITY Previous Budget Four Year Forecast Total SUMMARY Authority Estimate EXPENDITURES Compensation Purchased Services Contracts 200 4,900 5,100 Materials & Supplies Fixed Assets Transfer Payments Financial Secondary Costs FUNDING Reserve Funds PAYG Total 200 4,900 5,100 DC 90 4,410 4,500 Non-Growth Developer Fed./Prov. Grants Debt Sub- Total 200 4,900 5,100 Sub-Total Total 200 4,900 5,100 Year to Date Total Net Spending Plan 200 4,900 5,100 Operating Budget Impact