Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy
|
|
- Abel O’Neal’
- 6 years ago
- Views:
Transcription
1 Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff throughout the company. Ultimate responsibility for ensuring that all expense charges to and paid by the company are appropriate business expenses rests with each employee, their supervisors, and those who have responsibility for departmental budgets. Management recognizes that periodically situations may arise that will require deviation from this policy. Under those circumstances, sound management judgment and effective administration should prevail. Healthcare Solutions, Inc. (HSI) will conduct periodic reviews of expense reports. Submission of an expense report containing any information known to be false is considered fraudulent and grounds for disciplinary action, which could include immediate termination. Failure to comply with the HSI Travel & Reimbursement Expense Policy could also delay or preclude reimbursement for expenses. Expense Reports It is the responsibility of each employee who is authorized to travel to become familiar with this policy. All persons with responsibility for reviewing/approving travel expenses are expected to be familiar with this policy. Direct Supervisor approval of employee expense report detail represents that the expenses are appropriate business expenses. In an effort to ensure accurate monthly cost reporting and to ensure prompt invoicing of the client, submittal of expenses should not exceed one work week after returning from a business trip. All expense reports not submitted within 30 days from the date of the expense will not be considered for reimbursement. Failure to properly process your expense report in a timely manner, including omitting the reason for the expense, the names of the guests, authorized signature, or required receipts could result in your expense report being rejected and delay reimbursement. Receipts Supporting documentation/receipts for actual expenses incurred must accompany requests for reimbursement. The company requires you to scan and/or upload receipt images of the original itemized receipts for all meal expenses and any lodging travel or other out-of-pocket expenses over $25. Acceptable support: Airfare: Itinerary with price validation Meals: Itemized meal receipt including payment copy (credit card signature copy with total only is not acceptable support). Rental cars: Receipt must show IN/OUT date & time and vehicle class (rental car estimate receipts are not acceptable support). Hotels: Itemized daily hotel receipt including total paid (Including only the final total paid w/o daily lodging breakdown is not acceptable support.) Page 1 of 8
2 ALL RECEIPTS SHOULD BE ATTACHED WITH TAPE TO A LETTER SIZE PAPER AND ATTACH IMAGES VIA THE CONCUR SYSTEM. Non-Reimbursable Expenses Travel expenses related to the following are not reimbursable: Personal car repair or registration Clothing, except with management approval in the case of lost luggage or similar emergencies Credit card interest or finance charges Day care, babysitting or other expenses for children or pets Fees for upgrades of air, hotel or automobiles (unless otherwise expressly permitted herein) First class tickets Golf (unless business related) Grooming, nail or hair salon expenses Headphones on airlines Other non business related hotel services (such as health club or spa fees) Hotel mini-bar items (except if purchased in lieu of a meal) Laundry (except when travelling for 5 or more consecutive days and incurred while out of town) Medicines Memberships in airline or other clubs, rewards programs, etc. Movies (either in-room, airplanes or at a theatre) Personal books, magazines or other entertainment Personal property lost or stolen while travelling Personal travel portion of any business trip Personal use of rental cars Entertainment events, including sporting events, theatre or concert tickets, etc. (unless business related and approved by direct supervisor). We recommend that all direct supervisors ask employees for pre-approval prior to the event. Spouse-any expenses related to a spouse Toiletries Exceptions: Exceptions to the above list can be made with an EVP or higher level approval. Written approval from an EVP and above must be submitted as support for any exception along with the expense report. *COGS and other purchased services should not be purchased on individual employee s corporate cards and should be paid through Accounts Payable. Page 2 of 8
3 Direct Deposit Direct deposit of travel expenses is an option available to our employees. Completed expense reports are to be submitted and approved by the 8 th and 23 rd of the month by 5:00 pm (EST) in order for the expense to deposited with payroll on the 15 th and 30 th of the month. Any report received for travel after 30 days from occurrence will be returned unpaid. Travel Reservation PolicyTravel Reservation Process The company s ability to negotiate discounted travel programs is greatly enhanced when it can quantify travel expenditures to vendors. The only detailed source of such data, particularly for air travel, rail, car rentals, hotels and car service, is through reports provided by our corporate travel agency, Concur Travel, in accordance with the guidelines provided in this policy. Booking Travel Employees MUST use Cliqbook/TravelFocus as detailed below: Regular hours of operation: 8:00am-6:00pm EST (Monday thru Friday) or via website 24/7 Phone: Toll free at (866) or direct at (214) Website: Car Rental Mid-size or smaller models must be rented unless two or more people are travelling together. A single upgrade is allowed if two persons are travelling together. Higher upgrades are only permitted if transporting materials and cargo space is a factor, or if more than three persons are travelling together. The cost of renting a car for travel between cities should not exceed the cost of air or rail travel to the given destination Cliqbook/TravelFocus can assist with this determination. We have core rates with National, Enterprise, Avis and Hertz. Refueling The refueling option should only be taken if extensive driving is planned such that this option would be economical. When the refueling option is declined, effort should be made to return the car with a full tank of gas to avoid excessive refueling charges from rental car companies. Car Rental Insurance All employees will be covered under Healthcare Solutions, Inc. automobile insurance policy for business purposes, therefore do not elect to purchase additional insurance coverage offered by the rental car company. If an employee is involved in an accident while driving a rental car, he or she should notify the car rental company and the police immediately. A copy of the accident report and a memo summarizing the key information should be forwarded to the local car agency and Healthcare Solutions, Inc. no later than 48 hours from the time of the accident. Page 3 of 8
4 Returning Rental Cars Rental cars should be returned to the original rental city when possible. Rail Travel All rail travel is recommended to be booked through Cliqbook/TravelFocus, selecting the least expensive class (economy) available. Employees may upgrade their class of travel as a non-reimbursable personal expense. Ground Transportation The most reasonable and economical mode of transportation (bus, subway, taxi, shuttle service, and personal car) should be used to and from airports, bus and rail terminals. Private car services are not authorized for use by employees under an Executive Vice President (EVP) level unless pre-approved via by EVP level management or above prior to the expense. Pre-approval must accompany request for reimbursement. Personal Car Usage If you use your own vehicle for business-related travel: The company will reimburse you based on mileage and out-of-pocket travel expenses, such as tolls and parking fees. You will be reimbursed at the prevailing IRS standard mileage rate. This mileage allowance is intended to cover all automobile operating expenses, including repairs, gas, oil, worn and flat tires and insurance. Therefore, these costs are not reimbursable under any conditions. Reimbursable mileage represents miles incurred for business purposes in excess of the normal commuting miles to an employee s home office. Employees will not be reimbursed for mileage, parking tolls, train fares, taxi fares or bus fares in connection with the daily home to office commute. In situations where the principal office is in an individual s home, any commuting between the home and business locations (other than corporate or regional offices) can be considered business miles after the first business stop of the day. Any automobile used for business travel must have the minimum insurance coverage for accident, comprehensive, medical and property damage as required in the state in which it is registered. Traffic violations and parking tickets will not be reimbursed. Page 4 of 8
5 Air Travel Obtaining Lowest Available Airfare Healthcare Solutions, Inc. policy requires anyone travelling on HSI business to book reservations through Cliqbook/Travel Focus. Employees shall exercise sound business judgment in incurring airfare expenses and all travel shall be booked at the least expensive coach fare available, giving reasonable consideration to itineraries, travel plans and availability of connecting flights and alternate airports. Airfare should be booked sufficiently in advance to take advantage of advance purchase discounts. Any change fees that are incurred for a flight change must be accompanied by a clear explanation (i.e. personal, work related). Changes to flights should be kept to a minimum. Employees may upgrade their class of travel as a non-reimbursable personal expense. Selecting flights for the purpose of increasing credits in a frequent flyer program offered by the airlines or another charge/credit card is prohibited. Healthcare Solutions, Inc is not responsible for employee expenses for personal travel. Reservations and airline ticketing for personal travel in conjunction with business travel can be completed through Healthcare Solutions, Inc; however, all personal travel is at the employee s expense. LodgingLodging Hotel reservations are required to be made through Cliqbook/TravelFocus. Hotel reservations should NOT be made directly through the hotel. Travellers staying a week or longer should inquire about long-term discounts. Those who wish to stay through the weekend must obtain prior approval via from their direct supervisor before doing so. approval must accompany request for reimbursement. Travellers may stay in a single room and may accept room upgrade to suites or executive floor rooms ONLY if the upgrade is at no additional cost to the company or the client. No-Show Penalties: It is the employee s responsibility to cancel hotel reservations or to instruct, in a timely manner, the authorized travel agency to cancel reservations that are no longer needed, prior to that hotel s cancellation deadline. No-show penalties will not be reimbursed without management approval. Meals & Entertainment Meals Travel Meals Employees will be reimbursed for reasonable and necessary personal meal expenses actually incurred while traveling on authorized Healthcare Solutions, Inc. business. Page 5 of 8
6 Individual Meal Expenses Travel and Expense Reimbursement Policy Travelers will be reimbursed for actual and reasonable meal expenses which must be reported individually on the expense report. It is the responsibility of each traveller to use discretion in keeping meal and other costs in line with acceptable business practices in the location where he or she travels. Receipts must be included for all meals. A valid receipt contains the following information: Vendor name Date Dollar amount An itemized description of the expense A credit card statement alone is not considered a valid receipt Meals may be expensed when included with a company authorized training workshop, conference or seminar. In the event an invoice is unavailable, employees attending a training workshop, conference or seminar event must attach the printed brochure of the course curriculum/agenda to their expense report. Business Meals with Third Parties Business meals are meals taken with clients or prospects during which a specific business discussion takes place. Reimbursement of food and beverage expenses incurred within the local office area without a hotel overnight stay is allowed only when company business is conducted with non-company personnel. Sales employees, unless accompanied by a client, are not reimbursed for lunch when working within their territory. Business Meals with Other Employees Meals with other HSI employees are generally not reimbursed. Employees will be reimbursed for business-related meals with other employees only in certain circumstances such as: When a client is present When, for confidentiality reasons, business must be conducted outside of the office When it is a recognition event (Example: promotion, new hire) Celebrations/morale events on a case-by-case basis Out of town travel When more than one employee is present at a business meal/entertainment event, the most senior level employee, regardless of organization, must report the expense on his or her expense report as well as listing all employees in attendance at the meal. Page 6 of 8
7 Gratuities Travel and Expense Reimbursement Policy Tips included on meal receipts will be reimbursed up to 20% of the bill. Any tips that are considered excessive will not be reimbursed. An original itemized receipt must be submitted with the expense report for any individual meal or entertainment expense. Documentation and IRS Requirements The IRS requires the following documentation for a business meal and entertainment expense, which must be recorded on the expense report. Business purpose/topic Names of individuals present, their titles and company name Name and location of where the meal or event took place Exact amount and date of the expense Personal Cell Phone Used for Business Healthcare Solutions, Inc. is contracted with AT&T and Verizon for cell phones. Reference the Healthcare Solutions Cell Phone Policy at If employee is authorized for a cell phone per the Healthcare Solutions Cell Phone Policy, in order to be reimbursed, the employee must be enrolled in the company sponsored plan. The employee s business calls will be paid monthly to the carrier through Accounts Payable. The company will not reimburse for a non company sponsored plan, unless exception is granted by the Chief Financial Officer. On occasion, employees who are not authorized for a cell phone per the Healthcare Solutions Cell Phone Policy can be reimbursed for business calls. Business calls are calls directly related to Healthcare Solutions, Inc. business. It is the responsibility of the employee and direct supervisor to monitor cell phone use and reimbursements for appropriateness. The direct supervisor and/or accounting department have the right to review, question, and limit reimbursement requests of employees cell phone bills. Employees must substantiate their business calls on personal cell phone bills. Page 7 of 8
8 Policy Acknowledgement and Agreement I have received my copy of Healthcare Solutions Expense Reimbursement Policy. I understand and agree that it is my responsibility to read and understand this policy. As a traveller, I understand that I will not be reimbursed for expense submissions not meeting the requirements of this policy and if reimbursed and subsequently the violation is discovered through audit or other means, I will be required to return any monies received in violation of this policy. I authorize Healthcare Solutions, Inc. to deduct from my paycheck the amount of any monies received in violation of this policy. In the event that my position requires me to approve expenses as part of my job responsibilities, I understand that I will be held accountable to enforce the policies contained in this document. I also understand that violations of these policies may lead to disciplinary actions up to and including termination with cause. My signature below confirms that I have read and understand this policy and will adhere to it. Name: Print Name: Date: Page 8 of 8
Guidelines for Business Traveling
Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler
Travel and Expense Guidelines
Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office.
WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES
WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with
TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc.
TRAVEL GUIDELINES AND REIMBURSEMENT The Institute of Electrical and Electronics Engineers, Inc. The IEEE Travel Guideline is intended to assist IEEE Staff and Volunteers with the proper procedures pertaining
THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES
THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and
POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements
POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its
Non Employee Travel Policy Version 5.0 08/21/2015
Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed
Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control
Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines
Human Resource Policy No. 5
Page 1 of 13 REVIEW BY: 06/22/14 POLICY It is the policy of Catholic Health Initiatives ( CHI ), its Direct Affiliates 1 and Subsidiaries 2 [collectively referred to as CHI Entity(ies) ] to reimburse travel
TRAVEL & EXPENSE REIMBURSEMENT POLICY
TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred
Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011
Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association
You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.
Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness
ARMA HOUSTON TRAVEL EXPENSE GUIDELINES
ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.
Sample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy
Sample Company Expense Policy SUBJECT: (Company Name) Business Travel and Expenses Policy PURPOSE The purpose of this document is to establish basic policy procedures for authorization and approval for
Non-Partner Travel Procedure U.S. & Canada
GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the
Travel Policy 1. INTRODUCTION
Page 1 of 6 1. INTRODUCTION It is the policy of the Diocese of the West (DOW) to reimburse travel expenses of those clergy and laity who are conducting business on behalf of the diocese. The diocese strongly
HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY
HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4
The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.
Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.
College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15
College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses
Failure to comply with these policies and procedures may result in disciplinary action.
POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable
Travel and Entertainment Policy. Introduction and Purpose. Purpose
Introduction and Purpose Purpose It is Colliers International s (Company) policy that employees be reimbursed for all appropriate and approved travel, entertainment and other expenses incurred when conducting
Sample Corporate Travel Policy
Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate
Eastern Michigan University
Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.
Corporate Travel Policy. Proposed January 30, 2010
Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2
[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:
[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of
Professional Services Travel and Expense Policy
Professional Services Travel and Expense Policy Hortonworks, Inc. Travel and Expense Policy v2.1_2016 Page 1 of 8 Table of Contents Contents Introduction... 3 Documentation... 3 Transportation... 4 Mileage
TRAVEL AND EXPENSE REIMBURSEMENT POLICY
TRAVEL AND EXPENSE REIMBURSEMENT POLICY POLICY The Santa Margarita Water District ( District ) takes its stewardship over the use of the District s limited public resources seriously. The District s public
USA Archery Travel Policies and Procedures Contents
USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies
EXPENSE & TRAVEL REIMBURSEMENT
EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter
Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES
Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Effective Date: January 2012 1.0 Purpose: To provide guidelines and establish procedures for individuals incurring expenses while traveling or
TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE
TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT
Travel Reimbursement Instructions
P.O. Box 11992 Lynchburg, VA 245061992 T 434.386.3190 F 434.386.3192 www.vaawwa.org Travel Reimbursement Instructions Please use the Travel Reimbursement Form when requesting reimbursement for all travel
ADMINISTRATIVE PROCEDURE San Mateo County Community College District
CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses
Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15
Services Travel and Expense Policy September 13, 13 Services Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Table of Contents 1 Introduction... 4 2 Documentation... 5 3 Customer policies...
E D M O N T O N ADMINISTRATIVE PROCEDURE
DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used
Boston University Financial Affairs. Travel and Business. Expense Guidelines
Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and
RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )
RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our
GLOBAL POLICY. LVSC Global Policy. 1. Travel Requests. Policy Title: 2015 Contractor Expense Reimbursement Policy
LVSC Global Policy Policy Title: 2015 Contractor Expense Reimbursement Policy Division: Department: Date Created: Created by: Date Approved: July 31, 2015 Approved by: Next Review Date: David Pitney, Vice
TS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners
TS C&A Policy Number 4, Rev 12, April 2006 TS Channels and Alliances Travel & Expense Reimbursement Policy for U.S. Based Partners 1 EMC Corporation has developed this document to clearly define it s travel
BUSINESS TRAVEL POLICY
BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must
Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2
Policy Title: Travel & Business Expense Reimbursement Policy No.: Effective Date: July 2010 Last Revision: 12/9/15 5201 Rev.: N/A Responsible Office: Responsible Office: Business Office Vice President
All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.
Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines
PHILADELPHIA UNIVERSITY
PHILADELPHIA UNIVERSITY Policies and Procedures Travel & Business Expense Reimbursement Policy ISSUE DATE: September 2006 INITIATED BY: Treasurer s Office PURPOSE: To provide Philadelphia University faculty
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable
University Health Network Policy & Procedure Manual Administrative Expense Reimbursement
University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses
Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13
Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel
NEW AGE FASTENING SYSTEMS, INC. NEW AGE FASTENING SYSTEMS, INC. 512 Business Travel Expenses
Travel Expense Policy: Detailed Introduction Overview It is the policy of New Age Fastening Systems, Inc. to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel
MSTC ADMINISTRATIVE POLICY
Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees
Policy Title: Policy Number: Travel Expenses 2.1.6
Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;
Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form
2300 -- Travel It is understood that College business may require employees to travel. Employees must conduct all travel with integrity, in compliance with applicable laws, policies, and procedures, and
IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES
IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES These guidelines are intended to establish the travel policies and to assist IEEE CASS volunteers with the proper procedures
TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group
TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group GENERAL POLICY: Each company in the NIA Group covers the cost for board members of normal and
TRAVEL AND ENTERTAINMENT POLICY
TRAVEL AND ENTERTAINMENT POLICY Any time you travel you are responsible for following the guidelines within this document. Noodles & Company (Noodles) assumes no obligation to reimburse employees for expenses
When incurring business expenses, the Seminary expects Personnel to:
SHMS Business Policies and Procedures Manual Travel and Expense Reimbursement Overview Employees and independent contractors ( Personnel ) of Sacred Heart Major Seminary ( the Seminary ) may be required
Archdiocese of Galveston-Houston - (Chancery Only)
Archdiocese of Galveston-Houston - (Chancery Only) Revision Date: February 24, 2010 Effective Date: March 1, 2010 Employee Expense and Travel Reimbursement Policy POLICY The Chancery reimburses employees
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment
GOVERNANCE POLICY. Expense Guidelines Policy and Procedure
GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed
Travel and Expense Policy
Travel and Expense Policy Effective 10/1/14 Updated 10/6/14 SilkRoad Travel and Expense Reporting Policy - Updated 10.06.14 Page 1 of 11 Table of Contents OVERVIEW... 3 Reporting System... 3 Receipts...
UMBC TRAVEL POLICY AND PROCEDURES
UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,
TRAVEL EXPENSE POLICY
TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment
UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY
UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown
New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011
FINAL DRAFT 4/1/11 New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 Subject: TRAVEL AND BUSINESS EXPENSE A OVERVIEW The university will
Pasadena City College Foundation, Inc. Reimbursement Expense Plan
Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January
EXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010
EXPENSE POLICY Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 Section 6.1 Purpose Statement This policy has been developed to provide
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director
CORPORATE TRAVEL POLICY Revised 2/27/15
CORPORATE TRAVEL POLICY Revised 2/27/15 Spectra Logic has always taken a conservative approach to corporate travel and entertainment. With travel costs on the rise and pressure to be a lean competitor,
The Southern Baptist Theological Seminary BUSINESS EXPENSE REIMBURSEMENT POLICY
The Southern Baptist Theological Seminary BUSINESS EXPENSE REIMBURSEMENT POLICY Business Expense Reimbursement Policy Index Page 1. Purpose of Policy 2 2. Scope of Policy 2 3. Policy Overview 2 4. Approval
TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS
Toll Free: 855.TEMP CEO (836.7236) Office: 202.244.3163 Website: www.transitionceo.com TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS OVERVIEW The agreement between TMC and its client establishes
Green Bay Metropolitan Sewerage District. Commission Expense Policy
Green Bay Metropolitan Sewerage District Commission Expense Policy January 2009 TRAVEL POLICY PURPOSE This policy sets forth GBMSD s guidance that will be applied for travel expenses incurred by Commissioners
ADMINISTRATIVE PROCEDURE
ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement
EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES
A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE
Listowel Wingham Hospitals Alliance
Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement
Case Western Reserve University Travel Policy
Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel
Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016
The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for business travel expenses?
Policy and Procedures: Travel and Business Expense Policy Effective Date: 10/01/2012
Policy and Procedures: Travel and Business Expense Policy Effective Date: 10/01/2012 Purpose: Azusa Pacific University (APU) Travel and Business Expense Policy serves as the procedure for exercising good
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable
Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010
The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees
Travel and Expenses Reimbursement Policy
Travel and Expenses Reimbursement Policy Policy # 9002 Current Publication Date: June 2012 Previous Publication Date: October 2010 Office of Accountability: Responsible Officer: Approver(s): Finance Department
FINRA Dispute Resolution Arbitrator Training. Completing Your Arbitrator Expense Report Training Module Release Date: March 2011
FINRA Dispute Resolution Arbitrator Training Completing Your Arbitrator Expense Report Training Module Release Date: March 2011 Introduction To ensure IRS reporting compliance, FINRA has strict guidelines
SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY
CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,
State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures
State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...
USA SWIMMING TRAVEL POLICY SUMMARY
USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.
ADMINISTRATIVE REGULATION AND PROCEDURE
ADMINISTRATIVE REGULATION AND PROCEDURE Title: TRAVEL AND EXPENSE REIMBURSEMENT Code: BB0901 Policy Reference: B0901, Travel and Expense Reimbursement The following procedures for travel will be consistently
University Policy: Travel Policy
University Policy: Travel Policy Policy Category: Operational Policy Subject: Expenses related to University travel. Office Responsible for Review of this Policy: Office of Finance and Treasurer Procedures:
Interim Date: July 31, 2015 Revised: July 1, 2015
Page 1 of 14 Interim Date: July 31, 2015 Revised: July 1, 2015 Approved by: James E. K. Hildreth, Ph.D., M.D. President and Chief Executive Officer PURPOSE: The purpose of this policy is to provide guidelines
I. Introduction. II. Approval Procedures for Travel
Table of Contents I. Introduction... 2 A. Accountability and Compliance... 2 B. Definition of Official Travel... 2 II. Approval Procedures for Travel... 2 A. Prior Approval... 2 B. Post Travel Requirements...
Travel, Meals, and Entertainment Policy
Travel, Meals, and Entertainment Policy Effective Date: February 15, 2010 Approval Date : December 9, 2009 Version.Version Date: v1.02152010 Policy Number: F_AP_01 Responsible Office: Financial and Accounting
Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013
Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...
Policy Procedure Standard Medical Directive
Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L
Business Travel and Expense Policy January 1, 2010
Business Travel and Expense Policy January 1, 2010 Purpose The purpose of this policy is to achieve effective management of travel costs and services, and provide guidance to Frontier travelers in the
CITY OF LAREDO TRAVEL POLICIES AND PROCEDURES
CITY OF LAREDO TRAVEL POLICIES AND PROCEDURES TABLE OF CONTENTS I. Introduction Scope of Policy Responsibility of Traveler Responsibility of Department Directors Responsibility of Finance Department II.
Section 1. Reimbursement Policy TRAVEL EXPENSES
Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain
Employee Travel Policy
Employee Travel Policy Revised June 30, 2014 Table of Contents 1. TRAVEL POLICY AIMS AND GUIDING PRINCIPLES 3 2. AIR TRAVEL 3 3. HOTELS 6 4. AUTOMOBILE RENTAL 7 5. LOCAL TRANSPORTATION 7 6. BUS OR RAIL
USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT
USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT TRAVEL USA Swimming will pay for reasonable travel expenses for volunteers that are incurred in the performance of their duties for USA Swimming.
Governance & Policies
Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable
CHILDREN S AID SOCIETY OF ALGOMA POLICY MANUAL
CHILDREN S AID SOCIETY OF ALGOMA POLICY MANUAL ADMINISTRATIVE RESOURCES Section: Finance - Accounting Subject: Travel Expenses Licensing Requirement/Standard #: N/A Reimbursement for Expenses Policy This
Travel and Entertainment Guidelines
Travel and Entertainment Guidelines Travel, entertainment and other business expenses should be incurred at the lowest reasonable cost to the University. Good stewardship of the University s resources
Tuskegee University Travel Policy
Tuskegee University Travel Policy Purpose Tuskegee University s travel policy is designed to provide guidance for those traveling on University business and ensure the best use of the university resources.