Creating and Modifying PVAAS Accounts for Your School District

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1 District Admin Account Holder Has full access to all reports for the district level and below (ex: access to all district, school, and student reports) Has the ability to create the following types of accounts o District Users (typically assigned to district-level staff, for access to multiple school buildings) o District Users with Account Management Access (for District Users who will have the responsibility for creating and managing District User and School Admin accounts) and o School Admins (typically assigned to each School's principal, access to assigned school only, who will have the responsibility of creating and managing School User accounts) To Create/Modify A District User Account: 1. Upon logging into the reporting system, click on the Admin link located at the top of the screen. 2. By default you will receive a list of School Admin account holders. To view existing District User accounts or to create a new District User account, click on the link District Users at the top of the page. Once you click the District Users link, you will receive a list of existing account holders. The Access Summary column will display either All Schools or the number of schools in which a specified user can view PVAAS data. The Student Reports column indicates if a user can view student-level reporting. Additionally, there is a column titled Extra Permissions where you will see Account Management if the user is given administrative privileges to create and manage PVAAS accounts. 3. To create a District User account, click on the link Create a New District User. 4. A pop-up window will then be displayed. Enter the first and last name of the new District User as well as the user s address and PPID. If you would like this new user to have the ability to create other District User accounts, select the Account Management button. After entering all contact information, click Next. NOTE: If this district user will have the responsibility to create and modify accounts, please skip to page Another pop-up window will be displayed to assign access to this new District User account. To add a school to this user s assigned access, simply click the name of the school in the Available Schools column. After selecting the building(s) this user can access, you will be prompted to select whether or not this user may access student-level reports. You must select Yes or No from the drop-down menu. You may also click Add all schools to provide access to all schools in the district. You can then select to add access to student-level reports from the drop down menu that appears under the list of available schools. After appropriate school access has been assigned, click Next. 6. A window will then be displayed allowing you to review the information To modify an existing District User account, follow steps #1 and #2 and then click on the Admin Name listed in the Active Users list (screen shot in step #3). A pop-up box will appear allowing you to Modify Access to this account, Reset Password, Convert to School Admin and/or Deactivate account. Select Modify Access and then follow steps #5 and #6 above. Rev. August

2 To deactivate an existing District User account, follow steps #1 and #2 and then click on the Admin Name listed in the Active Users list (screen shot in step #3). When the pop-up box appears, select Deactivate account. To send an existing District User login credentials, follow steps #1 and #2 and then click on the Admin Name listed in the Active Users list (screen shot in step #3). When the pop-up box appears, select Reset Password. To Create District User Account with Account Management Access: Continued from step 4 on page After entering all of the user s information and selecting the Account Management option, click Next. 6. To remove all report access from this user so that account management is the only feature in this account, select Remove Access to ALL Reports. Then click Next. However, if this new account should have the ability to manage other accounts in the district as well as view reports, simply click next. **Note: Providing access to reporting includes all district, school, and student-level reporting. 7. A window will then be displayed allowing you to review the information Rev. August

3 To Create/Modify A School Admin Account: 1. Upon logging into the reporting system, click on the Admin link located at the top of the screen. 2. By default you will receive a list of School Admin account holders. Blank spaces indicate that there is not currently a person assigned to the School Admin account for that particular building. To add an administrator to Carriage Middle School for example, you can simply click on the row. 3. A window will then open allowing you to add an administrator (click Add an admin ). 4. Enter the appropriate information and then click Next. 5. Once you click Next, you can review the information and have the account information sent to the new user s inbox by clicking Send new account info and then click Create Admin. To modify an existing School Admin account, follow step #1 and click on the Admin Name listed in the Active Users list (screen shot in step #2). A pop-up box will appear allowing you to Modify Access to this account, Reset Password, Move admin (make the user a School Admin for another building), and/or Deactivate admin account. Select Modify Access. Modifying a School Admin account after the initial account creation will allow you to add additional schools for this School Admin to access. (Example: providing a middle school principal with access to the feeder elementary schools.) Make appropriate changes to the account and then select Next. To deactivate an existing School Admin account, follow step #1 and click on the Admin Name listed in the Active Users list (screen shot in step #2). When the pop-up box appears, select Deactivate account. To send an existing School Admin login credentials, follow step #1 and click on the Admin Name listed in the Active Users list (screen shot in step #2). When the pop-up box appears, select Reset Password. Rev. August

4 School Admin Account Holder Has access to school-level and student-level reporting for assigned school(s), as well as the ability to create School User accounts for teachers and personnel within each assigned school. Can assign access to any or all of the buildings to which this user has access. To Create/Modify A School User Account: 1. Upon logging into the reporting system, click on the Admin link located at the top of the screen. 2. Displayed will be a list of all active account holders. To create a new user, click the Create a new user link. 3. A pop-up window will then be displayed prompting you to enter the first and last name of the new user as well as an address and PPID. If you would like this new user to have the ability to create other School User accounts, select the Account Management button. After entering all contact information, click Next. NOTE: If this school user will have the responsibility to create and modify accounts, please skip to page 5. Once this information has been entered, click Next. 4. Next you will assign the user s access. You may allow each user to have access to school-level reporting, student-level reporting, or both. If you have existing Custom Student Reports, you have the option of giving each user access to particular Custom Student Reports as well. Once appropriate access has been selected, click Next. 5. Review the information for this new user. If all information is correct, select Send to user and then select Create User. The new user will be sent an from the system containing a username and password. To modify an existing School User account, follow step #1 and then click on the username listed in the Active Users list. A pop-up box will appear allowing you to Modify Access to this account, Reset Password, Change Assigned Custom Student Reports, and/or Deactivate account. Select Modify Access. Make appropriate changes to the account and the select Next. To deactivate an existing School User account, follow step #1 and click on the username listed in the Active Users list (screen shot in step #2). When the pop-up box appears, select Deactivate account. Rev. August

5 To change the Custom Student Reports this account can access, follow step #1 and click on the username listed in the Active Users list (screen shot in step #2). When the pop-up box appears, select Change Assigned Custom Student Reports. To send an existing School User login credentials, follow step #1 and click on the username listed in the Active Users list (screen shot in step #2). When the pop-up box appears, select Reset Password. To Create School User Account with Account Management Access: Continued from step 4 on page After entering all of the user s information and selecting the Account Management option, click Next. 6. To remove all report access from this user so that account management is the only feature in this account, select Remove Access to ALL Reports. Then click Next. However, if this new account should have the ability to manage other accounts in the district as well as view reports, simply click next. **Note: Providing access to reporting includes all school and student-level reporting. 7. A window will then be displayed allowing you to review the information Questions? Contact the at or (717) Rev. August

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