KZP business processes comprehensive support system

Transcription

1 Innovative Business Law Solutions iraaport INTERNET REMOTE ACTIONS AND PAPER OBSERVANCE REGISTER TECHNOLOGY KZP business processes comprehensive support system

2 INTERNET REMOTE ACTIONS AND PAPER OBSERVANCE REGISTER TECHNOLOGY Modules RAACS Remote Archive Access Client System Administration Technical Module DAM Digital Archive Management DOM Digital Organization Management IP SCOUT IP Administration DDM Digital Document Management DCRM Digital Client Relationship Management LOGIN iraaport.kochanski.pl 2

3 Case data sharing module n Client access to cases n Communication within a case n Client access to a case s calendar and related documentation n Reports on the status of a case RAACS Remote Archive Access Client System It is worth noting that KZP provides its clients with free use of the IRAAPORT system. This represents an innovation in legal communication. The system enables 24/7: n access to information on new documents created/received in matters conducted by The only Polish law firm to be awarded in the prestigious Financial Times Innovative Lawyers 2014 ranking A laureate of the Business Centre Club and the Polish Ministry of Foreign Affairs: Ambassador of Polish Economy 2013 and 2014 the Law Firm for the client, including a display of information on the client s panel as well as notification by means of previously defined forms of communication; n access to information on the progress of a matter, undertaken steps and matters awaiting the client s decision, annotations to the matter made by the lawyer responsible for the matter and events related to the matter; a display of information on the client s panel; n generation of statistics and reports concerning conducted matters based on criteria selected by the client, emanating automatically in accordance with pre-defined terms; n access to information on planned activities to be taken on the matter, including upcoming dates of court hearings; n access to information on costs incurred on account of actions taken in favor of the client to date, whereby the system, upon the partner s request, can generate notification on the costs of concrete proceedings taken to date; n specification of working time for a concrete matter conducted by the Law Firm for the client, including specification of the working time of a lawyer or a team which can be issued within date parameters selected by the partner. 3

4 The purpose of the system is to achieve the following objectives: n the duration for finding and selecting documents that the client is interested in will be shortened; n access to information with respect to a matter, irrespective of the working hours of the Law Firm; n a transparent system of control of costs will allow for the better planning of actions resulting in cost optimization; n easy accessibility to the calendar of lawyers actions will allow for better communication and time management. Communication safety is based on the following standards: n Electronic Data Interchange (EDI) a communication standard amongst electronic systems based on a defined format of communication; n Public Key Infrastructure (PKI) a standard for securing communication between electronic systems based on a key made available on site, serving for identity verification on the basis of a code created by means of a private key (not made available to the other party). PKI security, which is used in the process of data exchange between the systems of KZP and clients, will make the exchange of business information easier between KZP and the client, improving the effectiveness of active security. Thanks to the application of the advanced electronic signature system, the sending of 77gned documents will be conducted in a definitive safe manner. A laureate of the Business Centre Club, the Polish Ministry of Foreign Affairs and the European Economic and Social Committee European Medal 2013 and 2014 Case management and processing module n Case management n Client database management n Calendar and substitute management n Administrative case management n Invoicing and payment monitoring n BI reports/data analysis n Shared document management DOM Digital Organization Management 4

5 Documentation repository module n Storage of all IRAAPORT documents n Monitoring and ensuring documentation safety n Management of catalogues, files and metadata of documents n Document search and sharing n Migration of files from external sources n Client access DAM Digital Archive Management Administrative support and process management module n Organization process management n Front desk service n Assistance service n Employment and recruitment services n Financial services n Offers for clients n Archive administration DDM Digital Document Management 5

6 Online and marketing services module n Arranging and registering meetings and contact with clients n Client representative database management n Online Advice: Questions, Chat, Videoconference n Address book and n Collection of marketing tools n Client access to a lawyer s calendar n Report generation and direct client access to billing information DCRM Digital Client Relationship Management IP case management module n IP protection object database management n IP and litigation case management n Scheduling activities and fees n Client access to IP objects and cases IP SCOUT IP Administration 6

7 IP SCOUT Revolutionary Solution for IP Administration With the rapid development of information technology combined with the impact of globalization on competition, enterprises are faced with the challenge of finding the most efficient and cost effective solutions to manage their business activities. We help our clients find these solutions, with an emphasis on their satisfaction at every step of the way. In order to provide clients with the most efficient, cost effective and technologically advanced solutions, we use the novel IP SCOUT system, which has been specially designed to meet the needs of our Firm. IP SCOUT gives clients 24/7 secured access to their case files and enables them to monitor their cases online, anywhere in the world, at any time. This ensures the transparency of our services and at the same time increases productivity, improves performance and reduces administration costs in IP cases. IP SCOUT distinctive features: n 24/7 remote control over IP cases n Cost efficient administration of IP rights n Functionally rich online access to IP files n Automatic monitoring of deadlines n Intuitive web browser interface n Unique service on the Polish market IRAAPORT administration technical module n Case and client dictionary management n User, role and authorization management n The firm s organizational structure management n IRAAPORT configuration management Administration Technical Module HELPDESK helpdesk.kochanski.pl 7

8 Contact: tel fax Metropolitan Plac Pi sudskiego Warsaw, Poland Office hours: Monday-Friday 9.00 a.m p.m.