1 CitiDirect An electronic banking system for businesses User Guide CitiDirect Mobile CitiService CitiDirect Help Desk Tel , +48 (22) Monday Friday 8am-5pm
2 Table of Contents 2 1. INTRODUCTION PAYMENT FROM PREFORMAT AUTHORIZATION/RELEASE OF PAYMENTS BATCH PAYMENT AUTHORIZATION/RELEASE IMPORTED FILE AUTHORIZATION PAYMENT FILTER PAYMENT STATUS INQUIRY BALANCE INQUIRY INTRADAY CASH POSITION CLIENT LINKAGE SMS AND NOTIFICATIONS... 20
4 Important: If an alternate login ID was set up in the main version of the system, please login into the CitiDirect BE Tablet app using that login ID instead of the serial number of the SafeWord card. 4 ATTENTION! A code consisting of eight digits will appear on the login screen. After turning the SafeWord card on and entering PIN into it, please enter 9 and only then enter the code visible on the screen into the SafeWord card. A new code will be generated on the card s display. Please enter it into the Response field on the login screen and press Submit.
5 5 Home page User first and last name (Company Name) Linking between the Client Profiles Authorize import run Batch Authorization/Release of Payments for batches created previously on the online portal OR directly on the mobile site. Number of payments awaiting Authorization/Release. Initiate a payment from a preformat created earlier on the online portal. Failed log in attempts (number of attempts and time) since the last log in date. View the current account balances. Aggregate current information about the balance on all acconts View the payments made. Click here to change your language.
6 2. Payment from Preformat 6 The below screen will be visible when selecting the Preformat option from section Initiale in the main menu. CitiDirect Mobile supports payment initiation only from preformat previously created in the online portal. Functionality available only for the Full - Limited modifications Preformat Type and following payment methods: - Domestic Funds Transfer (ordinary payment, internal revenue payment, social security payment) - Cross-Border Funds Transfer To simplify the preformat search, please enter the search criteria, i.e. fill out the fields visible on the presented screen. Leaving the fields blank will not narrow down the search results. Specify the Beneficiary Name criterion here. You can enter full name or its part. Fill this field out if you wish the preformat name to become one of the search criteria. You can enter full name or its part. In order to select Payment Method as one of the preformat search criteria click the lookup icon. Enter the 3 digit currency code, e.g. PLN. Clears all the criteria specified above by the User. Click here to display preformats which meet all the criteria specified in the fields above.
7 After payment method is selected the below screen will appear to enable preformat search. You can choose more than one payment method. 7 Select payment method(s). After you click Return Selection the selected payment method(s) will become one of the preformat search criteria. Shown below is an example of a list of available preformats according to the search criteria specified by the User. Select a preformat suitable for the payment you would like to make.
8 After the preformat is selected you will proceed to the screen with further payment details to be entered: 8 Enter the Transaction Reference Number Click on the calendar icon to specify the Value Date Payment details field. The default amount will be visible here if it was specified during the preformat creation. Otherwise, this field will be blank and it will be required to provide the payment amount.. Click here to sent the payment to the Bank. Click here to restore the default settings of this preformat.
9 3. Authorization/Release of Payments 9 Authorization and Release screens are identical. Below is an example of the authorization screen. However, all the explanations are valid for the Release screen as well. Number of all payments pending authorization. Click here to select all payments displayed on the page. The number in brackets is the total number of payments selected on all pages. Clicking Refine Worklist will take you to the lower part of the screen where you can apply search filters. Click the text to access payment details. Having selected all payments, click here to authorize them. A summary will be displayed with a request for approval. Payments may be sent for repair. Click Send to Repair option to display a list of reasons to choose from. Select one and confirm your choice. The list of payments available for authorization can be adjusted by applying the following search criteria: payment currency, payment method, debit account number, debit account name and value date. Current page number. A maximum of 50 payments fits a single page. Click here to apply the selected search criteria. Click on Clear Filter in order to restore the default view, i.e. the full list of payments available for authorization.
10 Preformat Code field informs you about which template was used to create this payment. Payment Details screen displayed after clicking on one of the payments from the list. 10 Depending on whether you have entered the payment details screen from the Authorize Payment list or Release payments list, this button will allow you to either Authorize or Release the currently viewed payment.
11 4. Batch Payment Authorization/Release 11 To accelerate the authorization/release process for a larger number of payments, there is an option to create a batch. Individual payments shown in the batch are also available for authorization/ release of individual payments. The following example shows the Batch Authorization screen, yet the explanations provided below are also valid for the Batch Release screen. Click here to select all batches displayed on the page. The number in brackets is the total number of payments batches selected on all pages. Number of all batches pending authorization. Click here to create a new batch directly on the mobile site. Click the text to switch to the detailed batch view. Number of payments in a batch. Having selected all batches, click here for authorization. A summary will be displayed with a request for approval. Click here to remove the batch. Removing the batch does not result in payment removal.
12 You can create a payment Batch available for authorization directly on the mobile platform, basing on chosen criteria. 12 Payments that meet all of the selected criteria will be added to the batch. Click on the calendar icon and choose the date from the calendar. Having selected the criteria, click here to create a batch.
13 5. Imported File Authorization 13 CitiDirect Mobile also supports authorization of a payments file already imported via the online portal. Below are the screens displayed when the Imported File option is selected in Authorize section from the main menu. Search the payments file for authorization imported previously via the online portal Find the file by entering the import Run ID. Name of the profile used for file import. Surname, Name of the user who imported the file. Click Search to display files which meet the criteria chosen above. Displays level on which file will be authorized. The list of files awaiting authorization. The Authorize button will redirect you to the confirmation screen. Choose the Confirm button to authorize the file.
14 6. Payment Filter 14 A filter to display payments which meet required criteria is available under the list at the bottom of the Authorization and Release screens. The available criteria to choose from depend on the content of the list. This means that if e.g. all payments are in PLN, the Payment Currency criterion will not be available. In specific circumstances when the list includes only one item, the filter is not displayed. The number in blue rectangle shows what number of payments meets the specified criterion. Click here to choose a specific value date or a range of dates. Click here to select the account to be debited. Having chosen the criteria, click here to confirm your selection. Resets the filter and displays the full default list.
15 7. Payments Status Inquiry 15 To search for payments made in the system, select the Payment status option in Inquiries section from the main menu. It is the equivalent of the View All tab in the My Transactions & Services menu of the online portal. Payment Status inquiry is an easy and intuitive way to search 10 most recent payments, 10 recently made payments of largest amount, as well as it allows to find any payments within last 18 months that meet selected on the search screen criteria. Having selected Payments Status Inquiry option in the menu, on default the Most Recent tab will be presented. A list of 10 most recent payments from the last 3 days will appear. Should there be no payments meeting this criterion, a relevant message will be displayed on the screen. Largest tab presents a list of payments with largest amounts out of all payments within the last 3 days.
16 In order to find payments within the last 18 months according to defined search criteria, please go to the Search tab as visible on the screen below. 16 Select 1 out of 2 available date search criteria i.e. payment value date or payment input date. As a next step please input a relevant date range. Please input any date range up to 90 days, within the last 18 months. Click here to apply additional search criteria. Click here to display the list of payments that meets the above defined criteria. The payment details screens for particular payments found can be easily accessed by clicking on a row representing a given payment. Please see below a sample payments details screen.
17 8. Balance Inquiry 17 The screen displays the information on the available account balance. The view on the screen of account search criteria is related to the number of accounts to which the user is entitled. If the number of accounts exceeds 10, search criteria need to be specified; if such criteria are not entered, the user will be redirected to the screen displaying a list of accounts. If you are entitled to more than 10 accounts, the system will first ask you to enter the criteria for account search. Currency is required. You may enter the currency code (e.g. PLN) manually or click Lookup icon to select it from the list. You may specify the account number. At least the first four (4) digits of the account number must be entered. Click Lookup icon to select the bank s branch from the list. Required if Customer Number or Account Number have not been specified. Click Search to display the accounts for which you can view balances. The Search Results screen displays all the accounts which meet the selected criteria. The list displays account names and last statement dates. Click an item to view the details, including the current account balance.
18 9.Intraday Cash Position 18 CitiDirect Mobile also allows to view current aggregate information on the Total balance on the Company s accounts. In order to view that information select Intraday Cash Position option from the main Menu. The screen visible after selecting the above option will be divided into three sections: 1. summary with information about total balance on all accounts (always presented in base currency of the User s Profile in CitiDirect) 2. currency selection buttons for specifying the content shown on the list below 3. list of accounts grouped according to currency The list of visible accounts as well as the total balance is consistent with the User entitlements to the accounts in CitiDirect and may be refined by applying additional information filters available for selection under Refine above list. Example below: The User is entitled to view only the accounts in EUR, GBP and USD from among all the accounts available on the Client Profile in CitiDirect. The base currency of this CitiDirect Client Profile is USD. Total balance on the accounts from all the currency groups, displayed in the base currency of the Client Profile. Note: The total balance is related to the selected criteria. Number of accounts for which the total balance is displayed. The date signifies the last change of balance for all available accounts at once. Base currency of the Client CitiDirect Profile click to see the balances of the below account groups displayed in base currency. Account currency click to see the balances of the below account groups displayed in currency of a given group. If you wish to narrow down the search results, select a currency. The number in brackets signifies the amount of accounts in the selected currency to which you are entitled. Click on the chosen account group to see the list of accounts and available account balances within that group.
19 After clicking the group of accounts maintained in the same currency, the User is redirected to the screen with: 1. summary with information about the balance for the selected account group (the balance may be shown in base currency or in the currency of the chosen account group) 2. List of accounts in the chosen group 19 Example: The User working on a Client Profile with USD as base currency selects a group of accounts maintained in EUR the information on total balance on such accounts can be displayed in USD or in EUR. Base currency on the Client Profile in CitiDirect. Currency for the selected group of accounts. Click on chosen account to view detailed information. On this level, the account details will be presented only in the currency of the viewed account.
20 10.Client Linkage 20 After login to the mobile platform, the Client Linkage option enables switching to another Client Profile in CitiDirect. This function is available only for the Users who use more than 1 CitiDirect Profile. After switching to another profile, the functionality available to the User shall be consistent with the User entitlements on the selected, currently viewed,profile. Linkage between Client profiles is possible only for those profile on which the User has assigned mobile access. Click on the icon in the upper right corner of the main menu if you wish to switch to another CitiDirect Profile. This functionality is available to the Users who use more than 1 CitiDirect Profile. Choose a profile from the list.
21 11.SMS and Notifications 21 Activating the notifications service To begin receiving SMS and /or notifications it is necessary to select these options on the CitiDirect Mobile Notifications request form and specify preferred options of delivering such notifications to the particular Users and to send the completed form to the Bank. If the SMS notifications option was selected on the request form, once the service is set up you will receive an SMS with: - confirmation that that access has been granted - your Personal Identification Number (PIN) Next, you should log into CitiDirect via url https://portal.citidirect.com and confirm the activation of SMS notifications with the received PIN code. Enter the PIN code from the received SMS. Then click the Submit button. Give your consent here. This field will be already completed with your mobile phone number and the country code.
22 After you click Submit, the following message will appear. Click OK to confirm. 22 SMS and notifications are sent for: - payments awaiting authorization, release - imported files awaiting authorization Default configuration of notifications: - maximum of 10 SMS a day - sent out for payments of the minimum amount of currency units (this amount restriction does not apply to the import run authorization type ) In order to change the default settings, please contact the CitiDirect Helpdesk. Unsubscribe from the service You may unsubscribe from receiving SMS notifications by logging into CitiDirect and selecting the option shown below:
23 23 Select this option and click the Submit button to unregister from the Text Message notifications. This field will be already completed with your mobile phone number and the country code. After you click Submit the following message will appear. Click OK to confirm. NOTE: Once you resign from receiving SMS notifications, activating the service again will require sending a written instruction to the Bank. This material has been published solely for information purposes and it does not constitute an offer within the meaning of Ar ticle 66 of the Polish Civil Code. Citi and Citi Handlowy are registered trademarks of Citigroup Inc., used under license. Citigroup Inc. and its subsidiaries are also entitled to rights to certain other trademarks contained herein. Bank Handlowy in Warsaw S.A. with its registered office in Warsaw, ul. Senatorska 16, Warsaw, entered into the Register of Entrepreneurs of the National Court Register by the District Court for the Capital City of Warsaw in Warsaw, 12 th Commercial Division of the National Court Register, under no. KRS ; NIP ; share capital of PLN 522,638,400, fully paid up.
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