Welcome to FX Express On MB Web Express

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1 Welcome to FX Express On MB Web Express Please follow this reference guide to help you navigate through FX Express. You will find helpful information for the following tasks: 1. Setup 2. Creating FX trades 3. Creating settlement instructions 4. Approving settlement instructions 5. Deferring FX trades 6. Creating split deals 7. Accessing reports Please note: Trading hours on FX Express are weekdays from 7:30 a.m. CT to 4:00 p.m. CT. 1. Setup Once you are logged into MB Web Express, you must add the FX Express site address to your internet browser s trusted sites for security purposes.: 1. Under the Tools menu in your browser, select Internet Options. 2. Select the Security tab, highlight Trusted Sites, and click Sites. 3. Add and to the list and click OK. 2. Creating FX trades Log into MB Web Express. From the Payments & Transfers tab, choose FX Express. You will be brought to the home page. 1. Under Transactions, click Spot/Forwards. 1

2 2. Enter the details for the foreign currency trade. a. Select the Customer. The default is your company name. If you have more than one company set up on FX Express, you can select the one you d like to trade under from the drop-down menu. b. Choose whether you would like to Buy or Sell currency. c. Select the foreign currency you want to trade from the drop-down menu. If you do not see the currency you want to trade, please contact the Foreign Exchange Desk ( ) i. If you want to purchase the exact US Dollar equivalent of a foreign currency, select Sell from the drop-down menu and choose USD, US Dollar from the currency list. d. Enter the Amount of the currency you want to trade. e. Select the currency you are trading Against. i. If you chose to buy a foreign currency, choose USD, US Dollar from the drop-down menu. Cross-currency trades are not available. ii. If you chose to purchase US Dollars, choose the currency you are selling the US Dollars against. f. Choose the Value Date for the trade. The smart calendar will only display valid settlement dates. Available dates depend on the type of currency you are trading. g. Optional: Enter comments about the transaction in the Remarks field. Comments entered here will be seen by internal users only. 3. Click Get Rate to receive a quote for the transaction. 4. Click Book Trade to accept the rate and execute the transaction. Because rates are calculated in real time, you have only a short time to accept the rate. If the rate expires before the trade is booked, you will be redirected to the create screen, where you will be required to click Get Rate again. a. To get a new quote or to reset the timer, click Refresh Rate. Please note: Once you click Book Trade, you have entered into a financial contract to buy or sell the currency. Modifications and cancellations can only be completed by contacting the Foreign Exchange Desk. If you decide to modify or cancel a booked trade, you are at risk of incurring a loss in the event of an adverse market change. 2

3 3. Creating settlement instructions Once a trade has been booked, a wire transaction can be created by adding settlement instructions to the trade. 1. From the drop-down menu, select the account to Withdraw US Dollar from. If you are purchasing US Dollars, you will select the account that US Dollars should be deposited to. 2. Select Send a Wire from the drop-down menu next to the foreign currency. 3. Choose either Free Format Wire to build the settlement instructions for a specific deal or choose an existing payment template from the drop-down menu. You will be able to save the Free Format Wire instructions as a new template after approving a trade. You may also contact the FX back office to build templates for you at 4. Navigate to the Beneficiary tab. a. Enter the beneficiary Name. b. Enter the beneficiary Address. c. Select the Country where the beneficiary is located. d. Optional: Enter the beneficiary s address. e. Enter the beneficiary Account number. f. Optional: Enter the transit number if it was provided by the beneficiary. 3

4 5. Navigate to the Beneficiary Bank tab. a. Click on the magnifying glass to search for the beneficiary financial institution SWIFT code. The SWIFT code is required to build settlement instructions. b. Select the search criteria: i. Select the country and city; ii. Enter the bank name; or iii. Enter the SWIFT code c. Select the institution from the list of available banks. d. Click OK to apply the information to the instructions. e. Do NOT re-enter the account number on this tab. The Account and Transit fields should be left blank. 6. Optional: Navigate to the Intermediary Bank tab. This tab should only be filled out if the beneficiary specifies an intermediary bank in the payment instructions. a. Click on the magnifying glass to search for the beneficiary financial institution. b. Select the search criteria: i. Select the country and city; ii. Enter the bank name; or iii. Enter the SWIFT code c. Select the institution from the list of available banks. d. Click OK to apply the instructions to the template. 7. Optional: Navigate to the Details tab. This tab can be used to add payment details to the transaction. For example, enter the invoice number or reason for the payment. SWIFT formatting standards limit the use of certain special characters. Do not use &, *, %, etc. 8. Optional: Navigate to the Ordering Customer tab. This tab should only be used if you are creating the transaction on behalf of a party other than your company. 9. The Corresp. tab will be automatically populated based on the currency you are trading. 10. Once all of the information has been added for the settlement instructions, click Save Instructions. 11. When prompted, click OK to confirm that you would like to save the instructions. A confirmation will appear to verify that the instructions have been saved successfully. 4

5 12. Once the settlement instructions have been saved, they must be submitted. There are two ways to submit settlement instructions: a. From the settlement instructions tab: i. Click Submit. This can be completed immediately after saving the settlement instructions. A confirmation will appear to verify that the instructions have been successfully submitted. b. From the work queue: i. Navigate to the Work Queues menu. ii. Click on the link for Transactions Awaiting SI Approval. iii. Find the transaction that you wish to submit and check the box to the left of the reference number. iv. Click Submit on the right hand side of the screen. The status of the transaction will change to Awaiting SI Approval. 5

6 4. Approving settlement instructions After settlement instructions are created and submitted, they must be approved by a second user. Please note that transactions need to be approved by 4:30 PM on the same day they are booked. 1. Navigate to the Work Queues menu. 2. Click the link for Transaction Awaiting SI Approval. 3. Check the box next to the transaction you wish to approve, and click Approve; or 4. Click the Reference number to view the details of the transaction and click Approve at the bottom of the screen. A confirmation will appear to verify that the settlement instructions were approved successfully. 5. To save the settlement instructions as a template for future use, enter a name for the template next to Submit to bank as a Standard Set called and click Send. The instructions require activation by the bank before they can be used. Once they have been approved, the template name will be listed on the drop-down menu next to Free Format Wire the next time you send a wire using the same currency. 6

7 5. Deferring FX trades If users exceed their per-trade or daily trade limit but would like to book a transaction, the trade can be deferred for another authorized user to book. To defer a trade, click on Spot/Forwards under the Transactions menu. 1. Enter the details for the trade (see page 2 for details). 2. Click Defer. 3. Click OK to confirm that you want to defer the trade. A confirmation will appear to verify that the trade was deferred successfully. Once the details have been confirmed, the trade can be accessed from the Deferred Transactions work queue menu. An authorized user with sufficient authority can access the deferred trade and book the rate. 6. Creating split deals Booked trades can be split into multiple deals, allowing a user to apply separate settlement instructions to each deal. Splits are used to divide a single trade into multiple payments in order to capitalize on more favorable rates offered on larger trade amounts. The rate received for the single trade is integrated into each payment. Once a split is created, each deal is assigned its own reference number. 1. Create a trade as you normally would for a single payment (follow steps 2 4 on page 2 for details). 2. Click Splits under the Pending menu. 3. Find the trade that you would like to split and click on the Reference number. Only the deals that are available to be split will be displayed. Deals that have settlement instructions already applied will not be available. 7

8 4. To create a deal, enter the amount of the first payment in the amount field next to the currency type. The total amount of currency available to split will be displayed at the top of the screen. 5. Click Save. The split payment will be listed at the top of the screen, and the remaining currency left to be split will be listed in the amount field. 6. Continue to create splits by following steps 4 and 5 above. Each deal will be populated in the list at the top of the screen. Once the entire trade amount has been split, the amount left in the field will be zero. 7. Click Integrate to create the new deals, and click OK to confirm that you want to integrate the split. 8. Each deal will be available under the Requiring Settlement work queue so that settlement instructions can be added. See page 3 for details. 8

9 7. Accessing reports The Reports menu allows you to create a customized report with transaction details Click Reports under the Pending menu. Click Trade Blotter. 3. Choose the parameters for the report by checking the box next to the field and entering the search details: a. Customer choose the name of the company that the deal was created under. b. Reference enter the reference number of the trade or deal. c. Original Reference enter the reference number of the initial trade in the case of a split deal. d. Value Date From/To select the date that a wire was posted. e. Trade Date From/To select the date that a trade was booked. f. Deal Type choose the type of trade that was booked. g. Buy/Sell Currency choose the type of foreign currency that was traded. h. Beneficiary Name Contains enter part or all of a beneficiary name included in the settlement instructions. Click Submit Parameters. Click View PDF, Open/Save TSV, or Open/Save XLS depending on the type of file you d like to view. A new window will open with the report

10 The Views menu includes pre-defined reports that do not require criteria to be entered Click Views under the Pending menu. Click the link for the report you would like to view: a. Currency List displays a list of each currency and currency code that you have ability to trade. b. Outstanding Transactions displays each transaction that is awaiting settlement instructions or additional approvals. The details of the transaction, including reference number, amount, and currency are available. Click on the Reference number to take action on the item. c. Transactions Done Today displays each transaction that was booked today. d. User List lists each user that has access to the FX Express module along with their security parameters and contact information For questions on FX Express, please contact MB Treasury Management Services at option 1, or via at 10

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