FINANCIAL SHARED SERVICES

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1 FINANCIAL SHARED SERVICES Arie Geneugelijk, John Vervloet & Djimmy Zeijpveld

2 Agenda Waarom bent u hier? Praktijkvoorbeeld Exact: Transitie naar shared service center Demonstratie Vragen?

3 Waarom bent u hier? U overweegt een transitie voor uw organisatie naar een shared service center U bent onderdeel van een shared service center en bent op zoek naar tips en trucs U bent benieuwd wat voor mogelijkheden de software van Exact biedt op het gebied shared service centers U bent gewoon nieuwsgierig

4 PRAKTIJKVOOR- BEELD EXACT: TRANSITIE NAAR SHARED SERVICE CENTER

5 Centralization, Standardization & Automation Standardization, Centralization & Automation Guiding principles Centralized Regional Shared Service Centers Project governance Change Management Language capabilities Service Level Agreements People & Organization Risk Control Framework System Processes Standardized & Automated global processes Local expertise & payroll Standardization & waste elimination Standardized system environment Common system environment Automation to the extreme

6 Strategy Guiding principles People & Organization People & Organization Risk Control Framework Processes System CEO CFO Benelux International Americas Audit & Risk IT Tax Treasury Legal Accounting Reporting Controlling Reporting Credit & Collections Accounting Reporting Business Control Commissions Accounting Shared Service Centers Reporting & Consolidation Business Solutions Facilities Procurement Business Intelligence Global Commission Accounting Cloud Solutions Specialized Solutions

7 Strategy Guiding principles People & organization: responsibilities People & Organization Risk Control Framework Processes Accounting Transaction processing AP/AR/GL/FA/IC Statutory & tax reporting Revenue recognition Accruals Key controls within RCF Month-end closing & deadline Financial statements SLA based on KPI s Master data Official handover as part of month end closing Business Controlling Ad hoc reporting Business unit reporting KPI s in line with strategic objectives Transaction advice to the business Project control Business cases Budget & Forecasting Long Range Planning System Economies of scale Closeness to Business

8 Strategy Guiding principles Processes People & Organization Risk Control Framework Processes Centralization, Standardization & Automation System Risk control framework: key controls Cash & liquidity Variable pay calculation Insurances Credit & collections Central Travel Chart of accounts Facility Requisition to payment process Tax/transfer pricing strategy

9 Strategy Guiding principles Exact (Financial) System Environment People & Organization Risk Control Framework Processes System Consolidation & Reporting Business Intelligence Other Sources One version of the truth Global Business Process Management in Exact Synergy Contract Management CRM Expense HRM Procure to Pay Project Workflow RCF APPS Centralization One global database Australia Antilles Belgium China France JobBOSS Netherlands Poland United Kingdom. Standardization & Automation Financial and ERP in Exact Globe and Exact Online localized per country

10 Benefits so far Consistent global insurance coverage package Management information quality improved (quality & speed) Tax exposures mitigated Increased flexibility to absorb change & integrate new businesses Benefits Better control through SOD & RCF Centralized cash pool Globallly harmonized facility approach Significant savings on procurement spend 30% headcount savings

11 DEMONSTRATIE

12 Strategy Guiding principles Exact expense People & Organization Risk Control Framework Processes System Global Business Process Management in Exact Synergy Contract Management CRM Expense HRM Procure to Pay Project Workflow RCF APPS Centralization One global database

13 Future developments

14

15 Strategy Guiding principles Procure to Pay People & Organization Risk Control Framework Processes System Global Business Process Management in Exact Synergy Contract Management CRM Expense HRM Procure to Pay Project Workflow RCF APPS Centralization One global database

16 Example of building block Approval based on CC / Amount Exact Synergy Purchase requisition Approval Budget Check Purchase order Purchase invoice approval Exact Globe Budget Purchase order Purchase invoice entry Payment

17 Contracts Exact Synergy New contact request Contract registration Auto divide amount by periods Order (multiple lines) Exact Globe Purchase order (multiple lines) Financial provision

18 White paper Exact

19 DANK VOOR UW AANDACHT!

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