ING Purchase Control. 1Take control of your purchase-to-pay cycle!

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1 ING Purchase Control 1Take control of your purchase-to-pay cycle!

2 ING Purchase Control Is your purchase process a time consuming activity? Do you want to have more control of your purchaseto-pay cycle and retrieve valuable transaction information? Then ING Purchase Control is the answer. With Purchase Control you gain more control of your purchase-to-pay cycle by having more insight in your corporate expenses and prevent maverick spending. It enables the enforcement of compliance policies, ensuring process efficiency. Your benefits Purchase Control is a customized procurement solution to support and strengthen your corporate purchasing activities. The key benefit is having more control in different areas. Control your expenses Take control of your corporate expenditure by pre-setting buyer profiles for employees, enforcing compliance policies and pre-defining payment conditions. Control your processes Accelerate procurement by reducing time consuming manual approval processes and simplifying the reconciliation process by accurate data matching. Control through insight Purchase Control enhances analysis and reporting through detailed data capture of purchase orders, providing you with a total overview of your business expenses. Control your expenses Do you want to delegate buying power to drive your operational procurement? With Purchase Control you expand the corporate purchasing power in your organisation while maintaining the highest level of control and compliance throughout the purchase-topay cycle. Control procurement Purchase Control provides you with utmost flexibility and still enables you to enforce compliance policies within your organisation. Increase control over your business spending by creating buyer profiles for employees, e.g. maximum spending limit, time period and specific merchants. Track and pre-approve employee spend via automated notifications. Prevent maverick spending by enforcing ordering at preferred suppliers. ING Purchase Control March

3 Control risk and fraud You expand your employee s purchasing power without actually issuing cards. Per order a virtual card number is generated, while the main card number is masked and not visible. This reduces fraud exposure. Increase transaction security by automated issuing of virtual card numbers for limited usage. Reduce the risk of out-of-policy spend by automated notifications to managers if irregularities appear. Control payments Tighter control over the actual payment because every virtual card number is related to a specific purchase order. Payments can only be conducted for approved purchase requests. The virtual card number can only be used for a specific amount and period, securing a safe and efficient payment. Control your processes Control through insight With Purchase Control you can retrieve valuable information from your purchase-to-pay cycle. Purchase Control helps to match order information with invoices and payment data. Enhanced data capture, reconciliation and reporting Purchase Control can be linked to your own ERP system, which enables you to analyse your expenditure very easily. Detailed order and transaction data is captured throughout the whole process. Purchase Control gives you insight in your spending per merchant. This enhances your negotiation power with suppliers. Simplified reconciliation process through the automated integration of purchase details in the payment transaction information. MIS reporting can be optimised by using the intelligent reporting tool Smartdata.gen2. Purchase Control allows you to save valuable time completing the procurement process and optimising your purchase-to-pay cycle. With Purchase Control you save time and money for your company. Streamline your procurement process Purchase Control enables you to incorporate a workflow tool to automate your procurement process. Automated approval when purchase request complies with the employee s buyer profile. No delays due to real time notification of posted purchase orders. The automated workflow eliminates the need for a paperbased and labour intensive approval process and therefore frees up time. Optimise accounts payable process Purchase Control also facilitates the payment which makes the accounts payable process more efficient. Your suppliers receive the money directly, but your actual payment to ING is delayed because of your monthly settlement. All payments are consolidated in one monthly statement, which results in one actual payment to ING. Delegating the payment to the buyer reduces the administration time for conducting payments. Order data and payment information are automatically matched, which reduces manual reconciliation. ING Purchase Control March

4 Your solution Purchase Control creates a solution fully customized to your company s purchasing needs. It offers a solution for: Your procurement workflow efficiency Your employees more ease Your accounts payable department facilitates payments and simplifies the reconciliation process Streamline approval process Facilitate payment Sourcing and supplier management Requisition and ordering of purchase Receipting and evaluation of quotes Invoicing processing / receive goods Dispute management Payment initiation / cash management Reporting Get complete overview Figure 1. Procurement process Take control of your purchase-to-pay cycle Purchase Control reduces the lead time for approving a purchase order, facilitates the payment and makes all your corporate expenditure visible throughout your procurement process see figure 1. Streamline your approval process By setting tailored buying profiles per employee in advance, you incorporate automated purchase controls. These profiles are defined by maximum spending limit, type of purchase (merchant categories) and expiry period. Facilitate payment After approval the employee will receive an automatically generated virtual card number to conduct the payment for the specific purchase order. Your supplier is paid immediately, but you settle later after receiving your monthly statement, freeing up working capital. Get a complete overview The virtual card number is related to a specific cost centre or purchase order. Through the virtual card number you can match invoice data with payment information. This improves the reconciliation process, enhances data capture and gives you a complete overview. Once an order request is submitted Purchase Control will automatically start the approval process. If the request is within the employee s authorisation, the approval is given real-time. If the request exceeds the employee s limit the appropriate managers are notified by an alert. ING Purchase Control March

5 Customer submits purchase order Reseller passes on the individual transactions Payment to individual suppliers Reporting Get complete overview Figure 2. Payment process for reseller Take control of your payments Purchase Control facilitates the payment process for resellers. Lump sum payments from customer are transferred into single payments to different suppliers see figure 2. In an environment with complex ordering, Purchase Control facilitates the distribution process and provides routing control. The system unravels a composed purchase order into separate transactions. For the payment of each transaction a virtual card number is generated. This enables you to record and track each individual transaction, improving your reconciliation process and giving you control. The virtual card number can only be used for that specific transaction, securing a safe and efficient payment. The seamless connection of Purchase Control to your existing procurement systems allows you to implement an efficient and secure payment method and have more control of your expense management. European scope For international companies with operations and staff in several European countries, ING Purchase Control offers increased convenience and flexibility. It combines the reach of a multi-country solution with the convenience of one standard provider, giving you the certainty of consistent support and standards in all your locations. One service provider in multiple countries One single point of contact Standardised contract, products and services One operating platform Multi-lingual support desk ING Purchase Control is offered in the Netherlands, Belgium, Germany, France, United Kingdom and Slovakia. Purchase Control may also be possible in other European countries and will then be managed from one of the above countries. Your benefits in a nutshell Control over corporate expenses. Compliance with your procurement policy. Efficiency of your purchase-to-pay cycle. Cost reduction through less administration costs, reduced fraud risk and improved supplier negotiation position. Convenience as easier to conduct business expenses. Protection against unauthorized spend. International solution for companies with a multicountry presence. Strength of ING and MasterCard: two reputable brands in finance. ING Corporate Card Solution Besides Purchase Control, ING also offers a Corporate Card Solution to get the overview of your business travel expenses. For more information about the ING Corporate Card Solution, contact the Corporate Card Solution sales team or visit the website ING Purchase Control March

6 More information Please contact the sales team, +31 (0) , or visit the website The registered office of ING Bank N.V. is located at Bijlmerplein 888, 1102 MG Amsterdam, Trade Register number in Amsterdam. ING Bank N.V. is registered with the Dutch Central Bank (DNB) and the Netherlands Authority for the Financial Markets (AFM) in the Credit Institutions and Financial Institutions Register. ING Bank N.V. is also subject to the supervision of the Netherlands Competition Authority (NMa). Information about the supervision of ING Bank N.V. can be obtained from the DNB ( the AFM ( or the NMa ( In the context of this publication ING and bank are understood to mean ING Bank N.V. ICC ING Bank N.V.