Agenda and Materials Jul 26, ITS Executive Steering Committee (ITESC)
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1 Agenda and Materials Jul 26, 2012 ITS Executive Steering Committee (ITESC) 1
2 2 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller
3 3 Student Development Software
4 Technology Fee Category Definitions Service: Recognizable by students as a service offering i.e. Internet/Password Management/ /ResNet Support: Required to provide a student service or meet institutional requirements i.e. Network Connectivity/Device Encryption/Servers/Storage Learning: Directly related to classroom activity or academic record i.e. Student Information System/Learning Mgmt. System (grades/classes/schedules/e-portfolios)
5 Criteria Used to Determine Tech. Fee Expense
6 6 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller
7 TAC Recommendation - Microsoft TAC Established Deliverable Members Requirements Created Key Requirements Discussion with Gartner Analyst Leading Providers Peer & Aspirational Schools Provider Presentations What Differentiated Microsoft? Blended on/off premise Functionality of requirements Add-on Products / Alternate Solutions Cost Next ITESC Approval Cabinet Presentation Implementation SWC Engagement Communication / Training 7 Roll-out Enterprise
8 8 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller
9 Box Deployment Status / Points of Interest One year contract signed with Box. 25,000 seats and 51.2 TB of storage allocated. Project kick-off Weekly calls scheduled Web documentation started Auto-provisioning capabilities - linked to Loyola s UVID. Cloud Policy Drafted Tentative Timeline 9
10 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller 10
11 11 FY13 Q1-Q2 Prioritization Results
12 12 ITS Major Initiatives Calendar
13 LUC ITS Rings of Excellence Major Initiatives, FY13 Q1-Q2 13
14 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller 14
15 Moving Guest Access & Public Wireless to a New Future State Current State (LSC & WTC) Wireless access secured via Bradford (software) Devices are scanned before connecting Podiums require authentication Requires uvid & password Guest access handled manually Alumni, walk-up IC/Library guests & conference services Current State (HSD) Wireless access secured via WEP (a wireless encryption protocol) WEP password known to many; devices are not scanned before connecting Podiums do not require a login Anyone who has access to the rooms can use the equipment Guest access process not required 15 Open access
16 Agenda Student Development Software I. Greenwald Enterprise Recommendation D. Vonder Heide Box Implementation & Cloud Storage Policy Proposal Project Portfolio Prioritization Results S. Malisch Guest Access and Public Wireless Start of School Items/Technology Freeze Period S. Malisch, J. Sibenaller 16
17 2012 Start of School Freeze Technology freeze begins one week before start of of semester school Continues through Labor Day & restart day Slushy period extends for one week after classes resume 17
18 2012 ITESC Schedule Jan. 26, Thursday, 1:30-3:30 PM R+ Replacement Student Dev. Tech Fee Request Security Camera Update Bus. Impact Analysis Status Project Portfolio Prioritization Results LUHS/LUC/HSD Program Status Mar. 8, Thursday, 1:30-3:30 PM HSD Program Progress Security Surveillance (Camera) Policy 2012 Technology Briefing Apr. 25, Wednesday, 11:30 AM-1:30 PM ISO Introduction RMS Housing Contract Release/Exemption Tech Fee Review ITS Resource Allocation HSD Program Update ITESC Membership 18 Jun. 7, Thursday, 1:30-3:30 PM Video Formats IT Strategic Direction Anytime Anywhere Access Demos within Strategic Direction Project Portfolio Prioritization Jul. 26, Thursday, 1:30-3:30 PM Student Development Software & Box Recommendations Project Portfolio Prioritization Results Sept. 13, Thursday, 1:30-3:30 PM Subcommittee Reports Major Projects Status Reviews Oct. 25, Thursday, 1:30-3:30 PM Subcommittee Reports Major Projects Status Reviews Dec. 11, Tuesday, 1:30-3:30 PM Technology Scorecards Project Portfolio Prioritization
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