JISC data.bris project & EPSRC Platform project: progress against workplan (October 2012)

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1 Project Name : data.bris DBSG/5/2 JISC data.bris project & EPSRC Platform project: progress against workplan (October 2012) WORKPACKAGES Month: Oct 11 Nov Dec Jan 12 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 13 WP1: Repository Process Development X X X X X X X X X X X X X X X WP2: Training and advisory support X X X X X X X X X X X X X X X X WP3: Policy development * X X X X X X X X X X X X WP4: Sustainability X X X X X X X X X X X WP5: EPSRC Platform (NEW) ** X X X X X X X X Feb Mar Project s: October 2011 (JISC), August 2012 (EPSRC) Project s: March 2013 (both) Duration: 18 months (JISC), 8 months (EPSRC) Changes since July 2012: * WP3 Policy Development activity 24, "Amendments to existing policy": The range of existing UoB policies that need to be upd to refer to research data management is far too extensive, and their revision cycles too long and varied, for the current JISC pilot project to address. It is now proposed that this activity be included in the proposed three-year data.bris project Business Case. The current pilot will now concentrate on gathering the necessary details about policy up processes for inclusion in the Stage 1 Business Case project plan. ** The UoB EPSRC Institutional Sponsorship project, "Towards a Data Curation Platform for Engineering and Physical Sciences" (abbrev. "EPSRC Platform"), is now included in this workplan as the newly added WP5. The work is treated as an integral part of the data.bris project and is managed as part of that project. Page 1 of 6

2 WORKPACKAGE 1: Repository Process Development 1. Faculty-specific deposit interface Jan 12 Dec 12 Resumed as planned Oct 12 at 0.5 FTE. 2. machine and web server setup Jan 12 Feb 12 þ þ þ þ þ Addition: Changes to RDSF project directories now in progress to enable efficient publishing of data sets. 3. review of repository software Jan 12 Jan 12 þ þ þ þ þ Documented on blog and wiki. 4. technical design Jan 12 Jan 12 þ þ þ þ þ Documented on blog and wiki. 5. implementation Feb 12 Dec 12 Repository launch 1 Nov user experience and testing Mar 12 Dec 12 Paused awaiting deployment of repository. 7. Minimal set of mandatory metadata Feb 12 Apr 12 þ þ þ þ þ 8. review and choice of metadata Feb 12 Mar 12 þ þ þ þ þ 9. documentation Mar 12 Apr 12 þ þ þ þ þ 10. Human access portal May 12 Dec Machine access portal Mar 12 Feb 13 Basic version: launch 1 Nov Basic version: launch 1 Nov Integration of PURE and data.bris Aug 12 Jan 12 þ þ þ þ þ Loose coupling via DOI references only. No further work until data.bris 3-year implementation project. Page 2 of 6

3 WORKPACKAGE 2: Training and advisory support 13. MRD training programme Jul 12 Nov Stage 1 - New staff induction (DataSafe) Jul 12 Sep 12 þ þ þ þ þ 15. Stage 2 - Using data.bris Oct 12 Nov 12 þ þ þ 16. Data management guidance pages Nov 11 Apr 12 þ þ þ þ þ Maintenance revisions continue but essentially done. 17. Stage 1 - RED Intranet referral to DSO Nov 11 Dec 11 þ þ þ þ þ 18. Stage 2 - Deposit guidance on data.bris site Mar 12 Apr 12 þ þ þ þ þ 19. Data surgeries Oct 11 May 12 þ þ þ þ þ 20. Stage 1 - Digital Support Surgeries Oct 11 Apr 12 þ þ þ þ þ 21. Stage 2 - Deposit Surgeries using data.bris Apr 12 May 12 þ þ þ þ þ 22. data.bris integrated with Faculty REAP Feb 12 Feb 12 þ þ þ þ þ 23. Pathways to Impact Case Studies Mar 12 Jan 13 þ þ Page 3 of 6

4 WORKPACKAGE 3: Policy development 24. Amendments to existing policy Mar 12 Dec Identify relevant policies for up Mar 12 Aug 12 Listed on wiki. 26. Liaise with policy owners to draft ups May 12 Dec Research Data Management policy Mar 12 Dec Begin drafting procedures with RED Mar 12 Dec 12 þ þ þ þ þ 29. Begin drafting procedures with Library Mar 12 Dec 12 þ þ þ þ þ 30. Roles & Responsibilities document Mar 12 Dec 12 þ þ þ Published on web for open consultation. URC to revisit document at later (to be decided). Draft on wiki. Feeding into Stage 1. Page 4 of 6

5 WORKPACKAGE 4: Sustainability 31. Business Plan Oct 11 Mar 13 þ þ þ þ þ 32. Steering Group agree to develop Stage 0 Oct 11 Feb 12 þ þ þ þ þ 33. Draft Stage 0 BC to Steering Group Jul 12 Jul 12 þ þ þ þ þ 34. Stage 0 BC approved by Steering Group Aug 12 Aug 12 þ þ þ þ þ 35. Stage 0 BC to Portfolio Executive Sep 12 Oct 12 þ þ þ þ þ Awaiting outcome. Portfolio Executive meets 17 Oct. 36. Draft Stage 1 BC to Steering Group Oct 12 Oct Stage 1 BC approved by Steering Group Oct 12 Nov Stage 1 BC to Portfolio Executive Dec 12 Jan 12 Target for submission is Jan Page 5 of 6

6 WORKPACKAGE 5: EPSRC Platform 39. Research Platform (Hub) Aug 12 Feb 12 þ þ þ 40. Code hand-over and knowledge transfer Aug 12 Sep 12 þ þ þ þ þ 41. Security audit of Hub and fix vulnerabilities Aug 12 Dec 12 Audited but vulnerabilities not yet fixed. 42. Provenance tracking and metadata capture Nov 12 Dec Up Hub in response to user consultation Dec 12 Feb Help and advice pages Nov 12 Feb Account Management Aug 12 Sep UoB single-sign on Aug 12 Sep 12 þ þ þ þ þ 47. Integration of ACRC Data Steward database and data.bris account management Sep 12 Oct 12 þ þ þ þ 48. Live Research Data Sharing Aug 12 Jan Non-UoB, cross-institutional authentication Aug 12 Jan 13 Options listed on wiki. Basic FLUFF-like completed. 50. Large-scale data transfer Aug 12 Dec 12 Options listed on wiki. Basic HTTP transfer done. 51. Deployment and Evaluation Nov 12 Feb Pilot Platform with EPSRC projects at UoB Nov 12 Feb 13 Call out via ACRC users' lists. 53. Deploy Platform for UoB and external users Feb 12 Mar 13 Cardiff has agreed to evaluate. 54. Dissemination workshop Jan 12 Mar 13 Page 6 of 6

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