Services to Schools, Academies and other Educational Establishments 2016/17

Transcription

1 Services to Schools, Academies and other Educational Establishments 2016/17 poole.gov.uk/servicestoschools 1

2 2 poole.gov.uk/servicestoschools

3 Welcome to the Borough of Poole services for Schools and Academies brochure. It provides an overview of our current offer, which can be tailored to meet your needs. Some reasons why you should choose us: We are well placed to provide a wide range of services to meet the changing demands and requirements of your school or academy. Our services are provided by highly experienced, knowledgeable and qualified professionals based at our offices in Poole, fully competent with local, national and statutory guidance. We have an excellent understanding of the needs in Poole and an in-depth knowledge of Poole schools and academies. Unlike other providers we can provide a stronger joined up service through sharing and accessing information across key departments. And finally we have a long history of providing high quality, cost effective services that meet the needs of our customers. We look forward to working alongside you to deliver a high quality support and services to your school and the children and families of Poole. For an informal chat or to request further information please use the contact details within the specific service entries. poole.gov.uk/servicestoschools 3

4 Services Supporting you to manage your teams p 6 p6 p7 p7 Human Resources: employee relations & contracts Payroll (& Pensions) services Recruitment, advertising & DBS checking Governor support & training Helping you manage your premises p 8 p8 p 9 Strategic procurement Accountancy services (schools only) Health and safety p10 Cleaning contract management & monitoring p11 Consortium of Local Education Authorities Providing Science Services (CLEAPSS) p11 CLEAPSS Radiation Protection advice service p12 Grounds maintenance & other associated services p12 Pest Control 4 poole.gov.uk/servicestoschools

5 Enhancing your services for parents and pupils p 13 Independent admission & exclusion appeals p13 Preparing & presenting admission appeals p14 Free school meals applications management p14 Early Years Foundation Stage (EYFS) support & training p15 Monitoring school meals provision (primary only) p 16 Poole Museum service (primary only) p 17 Support & advice for physical education (PE) p 18 Monitoring educational visits Supporting all other critical services p 19 Mail & Courier services p20 Legal services p20 Information management p21 Communications & Marketing p21 Internal audit service poole.gov.uk/servicestoschools 5

6 Supporting you to manage your teams Human Resources: employee relations & contracts A comprehensive and supportive employee relations service providing advice on: Disciplinary, capability and grievance meetings Staff sickness and attendance management support including occupational health Performance management Dealing with trade unions Organisational reviews and restructuring Complex pay and employment terms Supporting appointment and contractual changes processes, including: Production of appointment contracts and variations to terms Supporting or undertaking pre-employment checks Advising on general conditions of service matters Gaynor Cupper g.cupper@poole.gov.uk Payroll (& Pensions) services A complete payroll service including making payments to your staff from our BACS Bureau An all inclusive pensions service, covering not just the deductions from pay but the complete administration of the TPS and LGPS for you Sonia Lomax s.lomax@poole.gov.uk 6 poole.gov.uk/servicestoschools

7 Recruitment, advertising & DBS checking Online recruitment system which interfaces with the HR Payroll system, quick and easy to install and very easy to use. Advertise on our Poole Jobs website, jobs uploaded within 24 hours, your own logo and link to your website included in all adverts, includes job placements in social media where appropriate, discounts offered on external publications TES, Echo and Guardian, good practice advice and guidance where required, automatic removal of job at closing date, data given on the number of people looking at your job. DBS online fast easy to use service which can be set up immediately. Average turnaround time for DBS checks is 8 days and you have complete control of your applications. Sue Bennett s.bennett@poole.gov.uk Governor support & training Comprehensive telephone and service for advice and support during office hours Termly Poole governors e-newsletters, sent to chairs and clerks for distribution to keep governors up to date with local, regional and national governance issues Demand led bespoke in-house training session or attendance at a meeting focused on your requirements (package of 1, 2 or 3) Unlimited free places on central training courses An alternative package of access to central training courses is also available for academies who do not require support, advice and newsletters Luana Girling l.girling@poole.gov.uk poole.gov.uk/servicestoschools 7

8 Helping you manage your premises Strategic Procurement Access to: Annual contract health check, typically 4 half days Annual half day, on site, basic training session to include hand-outs, tailored training and question and answer session Fully supported use of procurement documents and templates Helpdesk Monday to Friday 8.30am to 4.45pm Buy direct from corporate contracts Helen Rice schoolprocurement@poole.gov.uk Accountancy services (schools only) RM Finance & supported finance ledgers Help desk facility telephone support 8.30am to 4.30pm Monday to Friday, except on bank holidays and public holidays Consistent financial reporting Financial guidance System checks Documentation Licence and upgrades RM plc interface Bursar recruitment Bursar support Nicola Webb n.webb@poole.gov.uk 8 poole.gov.uk/servicestoschools

9 Health & Safety Comprehensive, clear, practicable advice and support on Health and Safety matters received from any academy staff H&S training on site for school staff where specific training need has been identified by the school or otherwise and agreed between school and H&S team Opportunity to access school H&S courses organised by Borough of Poole (charges payable to training provider) To keep all staff involved with local school management informed of current legislation and changes that may affect schools Where appropriate, analysis of school accident trends to assist school in determining suitable action(s) to take Where requested, assistance with reporting accidents under the RIDDOR regulations Jeff Morley poole.gov.uk/servicestoschools 9

10 Helping you manage your premises Cleaning contract management & monitoring Resolution of technical problems under contract, including practical advice where feasible e.g. floor maintenance Checking the appropriate use of cleaning materials, equipment and methods, to ensure efficiency and the preservation of the building fabric Advice on health and safety issues affecting cleaning Training of contractor s staff checked Ensure good cleaning practice and proper use of equipment and materials Monitoring the application of COSHH (control of substances hazardous to health) regulations, especially in relation to the safe use and storage of cleaning materials Monitoring Officer contact numbers will be sent to all schools, whereby assistance will be available on the corporate cleaning contract monitoring services Management of the building cleaning contract, including regular monitoring visits, contract meetings with the contractor and where necessary ensuring compliance by default or advice to the contractor Fred Painter f.painter@poole.gov.uk 10 poole.gov.uk/servicestoschools

11 Consortium of Local Education Authorities Providing Science Services (CLEAPSS) Annual membership to CLEAPSS via the LA membership scheme which includes: Access to a wide range of activities and support materials via CLEAPSS website including model risk assessments (log on details will be provided) Haz-cards and recipe cards containing advice on use of chemicals Regular newsletters from CLEAPSS CLEAPSS telephone and helpline for expert subject advice (all year not just term time) Jeff Morley j.morley@poole.gov.uk CLEAPSS Radiation Protection advice service Annual membership to the CLEAPSS LA run RPA scheme A site visit every 2-3 years (dependant on historical risk assessment) to carry out monitoring of the schools Implementation of the L93 CLEAPSS guidance booklet Access via the RPO to a named RPA for both proactive and reactive expert advice Jeff Morley j.morley@poole.gov.uk poole.gov.uk/servicestoschools 11

12 Helping you manage your premises Grounds maintenance and associated services Comprehensive range of grounds maintenance and horticultural services which can be tailored to individual schools requirements Maintenance, marking, repair and reinstatement of sports pitches and athletic tracks Landscaping projects including, hard landscaping, fencing, decking and decorative surfacing Playground repair, inspection and construction Simon Legg Pest Control Programmed monthly rodent inspections at a convenient time, by in house pest control operative Infections controlled using professional rodenticide baits in appropriate baiting stations, replenished as required. Remaining bait removed on eradication of infestation Written report of inspection and proofing recommendations Jeff Morley j.morley@poole.gov.uk 12 poole.gov.uk/servicestoschools

13 Enhancing your services for parents and pupils Independent admission & exclusion appeals We provide a professional, efficient and comprehensive independent school admission and exclusion appeal service in compliance with the School Standards and Framework Act 1998 and the School Admissions Appeal Code We will: Arrange for independent panel hearings to take place for each appeal received within the required timescale Liaise with parents, schools and panel members on the date, time and venue for each hearing Administer and distribute the necessary documentation to all concerned parties within the required timescale following receipt of the appropriate appeal form Clerk the panel appeal hearings Provide advice to all concerned parties in writing of the panel s decision and advise on the process of appeal against it Provide advice to parents, schools and panel members on procedure and Admissions Law Liz Hall l.hall@poole.gov.uk Preparing & presenting admission appeals To research and prepare admission appeal statements (including appendices and maps) in liaison with the school/academy for each appeal within the required timescale To attend the admission appeal and present the case on behalf of the school/academy Angie Hill a.hill@poole.gov.uk poole.gov.uk/servicestoschools 13

14 Enhancing your services for parents and pupils Free school meals applications management Issuing application forms and other information regarding the eligibility criteria for free school meals and pupil premium Assessing the eligibility of individual families for free school meals and/or pupil premium Notifying families and schools of their entitlement, rechecking entitlement on a termly basis and issuing updated lists of entitled children to schools. Linda Gibbs l.gibbs@poole.gov.uk Early Years Foundation Stage (EYFS) support & training This service aims to provide comprehensive support and guidance to Early Years Foundation Stage (EYFS) teams specifically to: Support schools in fulfilling their legal responsibilities, and ensure they are kept regularly updated Develop the knowledge, skills and understanding needed by EYFS staff in fulfilling their roles and responsibilities Keep Head Teachers and EYFS Leaders informed of current legislative changes and educational developments that may affect their work The service is offered at one of two levels: Superior and Basic. Each service is a school package. The level to be purchased should be determined by the EYFS Leader in consultation with the Head Teacher according to their development and support needs. Claire Harvey c.harvey@poole.gov.uk 14 poole.gov.uk/servicestoschools

15 Monitoring school meals provision (primary only) Service is offered at one of three levels. For example the Gold service provides access to: Termly reviews with your chosen school meals provider, or as necessary to ensure menus meet the specified Education Regulations 2014 (Nutritional Standards and Requirements for School Food /England), problems identified have been resolved and services are being delivered to agreed contract Annual school visit to carry out quality assurance checks of food preparation, serving and staffs compliance with regulations Full monitoring visit termly Ad hoc visits to schools An annual in-school training session for up to 15 staff covering the basics of food preparation, hygiene, practice and procedures. Tina Hayter poole.gov.uk/servicestoschools 15

16 Enhancing your services for parents and pupils Poole Museum service (primary only) Poole Museum s Subscription Service for schools offer you a range of exclusive benefits and discounts at two levels, gold and silver. We can work with you to create a bespoke package which meets the individual needs of your school. This includes priority booking for a range of historical and natural history workshops at one of our venues or in-school at a special rate and access to loan boxes containing historic artefacts. Other benefits may include: INSET training and detailed advice on curriculum and project planning for history Visits to the museum and use of our ipods Skype and classroom Q&As with one of our historic characters Exclusive previews to exhibitions Project development, advice and assistance with funding applications School assemblies All maintained Poole Schools automatically benefit to the same level as Gold subscribers. Trudie Cole t.cole@poole.gov.uk 16 poole.gov.uk/servicestoschools

17 Support and advice for physical education (PE) Advice and support to schools based on afpe Safe Practice in PE. First line support by telephone, , newsletter and web. Additional support at cost to individual schools as required invoiced to through Poole Children s Services team administrator Keep up to date with changes to legislation in relation to PESPA and provide timely updates for Children s Services staff Provide an annual update event for all Poole Schools at the Schools conference in September 2016 Nicola Keynes n.keynes@poole.gov.uk poole.gov.uk/servicestoschools 17

18 Enhancing your services for parents and pupils Monitoring educational visits advice and support to ensure the planning and organising of learning outside the classroom activities (including policies and procedures, legal requirements, the purpose of the visit, risk benefit analysis, risk assessment, evaluation and monitoring) meet national guidance and standards. Guidance which provides schools with a framework for planning off site visits, together with template forms and guidance on how to complete them. It also provides details of who to contact for help and support, as well as other useful documents and resource information. Assessment and endorsement of arrangements for educational visits, visits abroad and outdoor and adventurous activities. This is done by submitting visit details for checking and assessment by the LA Outdoor Education Adviser. Visits will be assessed to ensure planning and risk assessments are suitable and sufficient. On-going support and advice are provided if necessary. Nicola Keynes n.keynes@poole.gov.uk 18 poole.gov.uk/servicestoschools

19 Supporting all other critical services Mail & Courier services We will: Deliver and collect postal items under 5kg up to three times a week during term time to an agreed timetable Deliver mail/documents to local authority establishments within the Borough of Poole We can offer additional services: Advice on how to deal with bulk despatch of mail. Arrangements for the despatch of registered or recorded mail together with special deliveries. Arrangements of a post franking facility for outgoing mail. Receipted internal delivery service for manageable items. Transfer of confidential records between Academy Schools within the Borough of Poole up to three times per year. Supply and collection of white confidential waste sacks and green recycling sacks plus accessories. Bulk delivery and collection of 100+ letters/packages. Emma Fry e.fry@poole.gov.uk poole.gov.uk/servicestoschools 19

20 Supporting all other critical services Legal services We provide a professional, efficient and comprehensive legal service covering all aspects of local authority law including: Children s social services and education such as education supervision orders and child protection. Conveyancing, legal agreements and commercial contracts, and general advice relating to all the school s function such as land acquisitions/disposal, leases, licences, tenancies and other legal agreements, and legal advice on Information Governance in partnership with the Communications, Information & Marketing Team. Court work, advocacy and general advice relating to claims, disputes, complaints and litigation such as employment tribunals, school attendance prosecutions, child employment prosecutions, injunctions and acting for the school in any legal proceedings, and advice over the impact on the school of private family law issues e.g. contact/access/parental responsibility. Liz Hall l.hall@poole.gov.uk Information management Provide guidance and advice and/or develop policy and procedures to help ensure compliance with the Data Protection and Freedom of Information Acts Help develop and implement robust systems for handling and responding to subject access and freedom of information requests Bridget West bridget.west@poole.gov.uk 20 poole.gov.uk/servicestoschools

21 Communications & Marketing Help you to develop communication channels, manage the media and market your school. Ian Turner Internal Audit Our internal audit service consists of an annual assessment in the form of a Health Check financial control review or a full audit programme. Both are designed to provide independent and objective assurance on the operation and effectiveness of the school s financial controls in accordance with the requirements of the Academies financial handbook. We also provide advice on internal control, risk and governance issues and provide an internal fraud investigation service. Nigel Stannard n.stannard@poole.gov.uk poole.gov.uk/servicestoschools 21

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24 24 poole.gov.uk/servicestoschools ISSUE DATE 05/2016