Job Application Pack. Trainee HR and Payroll Administrators

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1 Job Application Pack Trainee HR and Payroll Administrators July 2012

2 Dear Applicant, Trainee HR and Payroll Administrators Earn while you learn We are currently recruiting for Trainee HR and Payroll Administrators. We offer a fantastic opportunity to earn while you learn in that EPM will support appropriate employees to undertake their first degree and we also support Masters Degrees as well! This means that you have the benefit of gaining real employment experience in the business world as well as not having the financial pressures of the traditional university route. EPM has now been operating as a private company since 1993 as a specialist provider of personnel and payroll services to schools and academies. We currently provide support to more than 700 schools/academies across 65 Local Authorities. Our business is growing as a consequence of our reputation for high quality and effective service combined with national changes to the education system including the move towards academy status for a significant number of schools. Please submit your application by to using the enclosed application form. Please also include a letter of application (a maximum of 2 sides of A4) identifying your skills experience and qualifications. If you are currently studying a course, please state your predicted grades as they may be relevant to the role. The closing date for applications is am on 3rd August Yours faithfully Maureen Cooper Director

3 This Application pack contains The Organisation The Positions Job Description Person Specification How to get to EPM General Conditions of Employment Application form

4 THE ORGANISATION WHAT DOES EPM DO? We provide a bespoke Personnel and Payroll portal for schools and academies to save time by reducing the amount of administration, minimising the scope for error on appointment and payroll transactions so that school leaders can focus on the things that really matter. Our Criminal Records Bureau (CRB) e-bulk system provides schools with a fast, secure means of undertaking critical pre-employment checks as part of child protection arrangements in schools. We are not the in house resource but operate as a contracted service provider operating to an agreed specification. This means operating within the policies and procedures adopted by individual schools and providing practical, problem solving advice. We strive to provide the best possible advice, information and support but we clearly recognise that it is for the school to decide on the best course of action, not for the LA or personnel provider to do so. PERSONNEL SERVICE Our personnel service covers decisions about: Recruitment and selection Appointments Managing conduct, capability and ill health Redundancy Dismissal Performance management The induction of new staff and newly qualified teachers In service training Pay and remuneration Flexible working/ maternity/ paternity and parental policies Employee relations Transfer of Undertakings Headteachers and governors will recognise the need for expert advice and support to help manage the human resource to the maximum advantage and to ensure that problems with employment legislation do not interfere with the main purpose of running a school. We have the expertise, experience and understanding of the cultures found in schools to help schools achieve the high level of staff management which will make a major contribution to a successful school or academy.

5 PAYROLL SERVICE Our integrated payroll service has been running since 1 April 2001 and has proved to be a great success. We now provide a payroll service to nearly 500 schools. Our personnel and payroll services work very closely together to provide an efficient and accurate service. There is nothing more frustrating for a school than having to rectify payroll issues. EPM recognises that payroll has to be right first time, every time. As well as all of the usual functions related to payroll we offer: Preview reports run to provide the school with information about each payroll before it is committed to be processed, via the online payroll portal. Realistic closing dates for payroll information to accommodate the needs of the school whilst ensuring staff are paid on time. On the rare occasion that an error or omission occurs, whoever causes it, immediate correction and payment. Individual attention and service to each customer, irrespective of size of the customer s payroll

6 THE POSITIONS As a Trainee, you will be required to work alongside an experienced HR or Payroll Adviser, to be responsible for providing a comprehensive personnel or payroll administration service to a portfolio of schools and academies. The responsibilities will include processing employee, appointment, variation and terminations submitted via an online portal, issuing all associated contractual documentation and ensuring all other associated duties are carried out, including pre-employment checks, payroll and Teachers Pensions instructions. The role also requires liaising with the Schools/Academies as required. Opportunities will also be available to learn other support roles within EPM and all staff are encouraged, through the continuous professional development system, to develop their role within the organisation. Staff Benefits The following are staff benefits All tuition and examination fees are fully paid for company approved courses (subject to certain conditions). Books required for courses are paid for (in this case they are the property of the company and go into EPM s library when the course is complete). In the past a bonus has been paid to all staff in the form of store vouchers. This bonus is dependent on the performance of the company, and therefore the performance of everyone working as a team. A company pension scheme in which both you and the company contribute up to 6% of your contractual salary. A comprehensive in-house training scheme covering all aspects of the work of the role which you are applying, plus computer training on a variety of software packages. EPM requires all staff to participate in the Continuous Professional Development (CPD) process. The Directors are committed to developing the quality of service EPM provides and recognise the benefits individuals gain from reflecting, planning and analysing learning experiences. The Directors recognise the importance of individual input to identifying and meeting job related development needs. The CPD record is likely to be acceptable to the Chartered Institute of Personnel Development (CIPD) for submission with applications by members for upgrading to Member (MCIPD) and Fellow (FCIPD) status, and the CIPD CPD requirements.

7 Person Specification JOB TITLE: Trainee Personnel and Payroll Administrators QUALIFICATIONS Essential Desirable Maths and English GCSE at grade C or above, or equivalent 5 A* - C GCSE Good grades (Predicted grades) in two A level subjects Full Driving Licence and own transport (personnel only) EXPERIENCE: Essential Ability to establish good working relationships with a range of clients e.g. school administrative staff and headteachers. Ability to quickly gain credibility with clients Desirable Some experience in a customer focused environment Ability to prioritise and work well under pressure to strict deadlines Ability to communicate effectively with clients and colleagues both verbally and in writing Ability to contribute to a strong team working culture, motivating individual team members Good ICT skills including use of Microsoft Office Ablility to demonstrate careful attention to detail and accuracy

8 HOW TO GET TO EDUCATION PERSONNEL MANAGEMENT LTD From the North (Peterborough) Take the A1- South. Then the A14 towards Huntingdon. Turn left on to the A141(towards March) Just before the first roundabout take the slip road on your left towards the Stukeleys and Business Park. The Business Park is on your right. From the South (London) A1(M). Leave A1 eastbound at M1/M6/A14 intersection. Exit roundabout onto A141. Follow A141 then take the slip road on your left signposted the Stukeleys and Business Park. The Business Park is on your right. From the South (London) M11 Stay on M11 until it ends and becomes A14 (Do not exit M11 at Junction 14). Follow A14 to exit marked March A141. Follow A141 then take the slip road on your left signposted the Stukeleys and Business Park. The Business Park is on your right. From Cambridge Follow A14 to exit marked March A141. Follow A141 then take the slip road on your left signposted the Stukeleys and Business Park. The Business Park is on your right From March Take the A141 to Huntingdon until you reach the roundabout on the outskirts of Huntingdon turn right towards A14. Turn right towards Stukeley and RAF Alconbury when you reach the Ford Garage. The Business Park is on your right: Lancaster Way. From The West (Northampton) Follow A14 to exit marked March A141. Just before the first roundabout take the slip road on your left towards towards the Stukeleys and RAF Alconbury. The Business Park is on your right: Lancaster Way. From Ely Take the A142 towards Sutton. Then the B1381 to Earith At the Earith junction turn right towards St Ives. At the St Ives Roundabout follow the A1123 to Huntingdon. Straight on at all roundabouts, until you reach the Ford Garage, turn right towards the Stukeleys and the Business Park. The business park is on your right: Lancaster Way. When You Reach The Business Park Turn into the Business Park, Lancaster Way, then turn right into Spitfire Close. Turn right at the T junction. Follow the road until you reach St. John s House on the left.

9 Terms and Conditions of Service GENERAL CONDITIONS OF EMPLOYMENT A job description may be reviewed and amended after consultation with the post holder. The Employee may be required to undertake any other duties which may arise and are reasonably deemed to fall within the scope of the post. Health, Safety and Security Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors. Employees must ensure the security of premises and report any damage or loss of property to the appropriate authority. Smoking Smoking by employees will not be allowed on the premises at any time. Confidentiality The post-holder must maintain confidentiality about information that the business holds in accordance with the Data Protection Act Hours of Work Full time hours of work are Monday to Thursday 8.30am to 5.00pm and Friday 8.30am to 4.30pm. You will be expected to work such reasonable hours as are necessary for the proper and efficient performance of the job, including such additional time outside the normal hours as may reasonably be required. Holidays The annual leave year commences on 1 st January each year and the holiday entitlement is 22 days per year rising to 27 after 5 years. You will also receive bank holidays and statutory holidays. Due to the nature of the post the majority of your holidays are required to be taken during school holidays, with the express prior agreement of the Team leader. Dress Code The dress code is usual office attire.

10 EDUCATION PERSONNEL MANAGEMENT LTD St John s House, Spitfire Close, Ermine Business Park, Huntingdon, PE29 6EP. Tel Fax POST TITLE: TRAINEE PERSONNEL OR PAYROLL ADMINISTRATOR SURNAME FORENAME(s) Mr/Mrs/Miss/Ms PERMANENT ADDRESS: NI Number: TEL NO: MOBILE No: DAY TIME TEL NO: ADDRESS: QUALIFICATIONS School /College / Date Course & subjects taken Most recent first Qualifications / Grade or predicted Grade

11 EMPLOYMENT RECORD Name And Address Of Employer From To Details Of Post Held Current Salary Reason for Leaving/ salary LETTER OF APPLICATION Please submit your application by to using the application form by 10.00am on 3 rd August. Please include a letter of application (a maximum of 2 sides of A4) identifying your skills and experience as they are relevant to the roles. REFEREES: Please give below names, status, addresses and telephone numbers of two referees. This must include your current/most recent employer, if any. 1. Name: Address: 2 Name: Address: Position: Relationship: Position: Relationship:. How did you find out about the post? Are you subject to any legal restrictions in respect of your employment in the UK? YES/NO Do you require a work permit? YES/NO Do you hold a current Driving Licence YES/NO I confirm that all of the information given above is, to the best of my knowledge, true. Signed: Date:

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