Payroll: Importing Time Sage 300 Construction and Real Estate

Transcription

1 Payroll: Importing Time Sage 300 Construction and Real Estate Ruth Montijo Aronson LLC s Systems Group 2014 All Rights Reserved 805 King Farm Boulevard Suite 300 Rockville, Maryland P F

2 After this webinar you will be able to Streamline the payroll process Update required settings Import time entry Minimize Payroll Process Time! 2

3 Setting Expectations Company settings and complexity must be considered in process Webinar will review a basic time import If a question is not answered during the webinar, please feel free to contact me! 3

4 Presentation Objectives Formatting an import time file Field types which can be imported Importing Job Cost information through import time Importing time related to certified jobs 4

5 Formatting an import time file Import file Saved as a comma delimited text file Field separators Fields separated by commas File Type must be.txt 5

6 Field types which can be imported Alpha Can also include numbers and special characters Such as,. % - As long as within quotes Numeric Can also include a decimal point or minus sign Checkbox Can be imported as marked: 1 If left blank will be left unmarked: (,,) Date Format: mm/dd/yy Time hh:mm 6

7 Imported Fields: Alpha Alpha Fields Length Note Employee 10 *Required Field Job 12 Extra 12 If used > job # must be included Cost Code 12 If used > job # must be included Category 3 If used > job # must be included Equipment (EQ) 10 EQ Cost Code 12 If used > EQ ID must be included Description 25 7

8 Employee Defaulted Fields: Alpha Alpha Fields Length Note Pay ID 10 Defaults from employee setup Certified Class 10 Defaults from employee setup Union 10 Defaults from employee setup Union Local 10 Defaults from employee setup Union Class 10 Defaults from employee setup Department 10 Defaults from employee setup Misc 1 10 Defaults from employee setup Misc 2 10 Defaults from employee setup 8

9 Other Defaulted Fields: Alpha Alpha Fields Length Note: WC Code 10 Defaults from employee setup (or JC cost code if used) WC State 10 Defaults from employee setup If employee setup left blank > defaults from Job If also blank > Enter through Enter checks/enter time Debit Account Defaults from data provided State / Local 10 Defaults from job unless employee setup states use employee work state 9

10 Imported Fields: Numeric Numeric Fields Shift Units Rate (Hourly) Amount Note: Defaults from employee setup Automatically calculated if start and end time used Defaults highest rate from: -- Pay Rate Table -- Employee Record -- Pay Record Included in import If not included defaults: [Units x Rate] 10

11 Imported Fields: Checkbox and Time Field Format/Length Note Start Time xx:xx If end time included - required End Time xx:xx If start time included - required Checkbox Certified? 5 Included if job is certified (Unless employee setup-misc info excludes from certified report) 11

12 Questions? 12

13 PR JC Interface Settings 13

14 Certified Job Settings 14

15 Time Entry Views Format the import template to mirror the Time Entry View that will be used. Note the columns selected for this View 15

16 Time Entry Template Header row must be removed from import file. Note that Extra column must be included even if blank. 16

17 TXT File for Import Header has been removed Two commas denote blank field Extra Certified Job File has been saved as.txt and is ready for import! 17

18 Questions? 18

19 Ready to Import! List to locate Import.txt file Copy and paste path location to Error file Change path ending from.txt to Error 19

20 View New Activity Inquiry > Check Information > Check Activity Select New File Confirm Import Successful 20

21 Check Activity and Certified Time Certified time properly checked Certified Rate applied 21

22 Import Warnings Warnings do not necessarily cause a rejection file Review warnings and validate information If accurate then continue process 22

23 Job Cost Items Journal will provide list of added JC items: Cost Codes Categories Review and validate information If accurate then continue process 23

24 Rejection file will only print if there are rejections Rejections Review Rejection Journal 24

25 Corrections Make necessary corrections to rejection file Once corrections have been made Begin import process from the beginning Use rejection file as the new import If original file is used and imported, entries will be duplicated! 25

26 Additional Considerations Once an error is found for a record, Import time continues to the next record If record has multiple errors it will continue to be rejected Jobs and Extras cannot be created during import time Must first exist in JC Module Import time creates New Transaction file Use Enter Checks to edit information as needed Process payroll and continue workflow! 26

27 Questions? 27

28 Questions Ruth Montijo (240) Thank you for your time. 28