Regular CSC Meeting Tuesday, March 15, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Ave

Transcription

1 COMMUNITY SERVICES COMMISSION AGENDA Regular CSC Meeting Tuesday, March 15, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Ave Commission Members Staff/Others Liaisons Reed Bornholdt (Chair), Crystal Brakke, Joannette Cintron de Nunez, Carolyn Engeldinger, Art Felgate, Tracy Hollenback, Emma Nollenberger, Lisa Rudolph, Michele Thompson (Vice Chair) Jim Topitzhofer (Staff Liaison) John Evans (Secretary) Rick Jabs (Planning Com) Edwina Garcia (City Council) 1. Approval of Minutes/Agenda Regular Meeting Minutes: February 16, Public Comment Resident comment and items not printed on agenda 3. Staff Reports Recreation Services (Topitzhofer) 4. Action Items Capital Improvement Budget (Topitzhofer) Friends of Wood Lake Board Appointments (Topitzhofer) Gordon Hanson (reappointment) ReAnn Dargus Robelia (appointment) 5. Discussion Items None 6. Committee Reports Transportation Commission (Felgate) Band Shell Taskforce (Topitzhofer/Bornholdt) FOWL Board Planning Commission (Cintron de Nunez) Arts Commission (Rudolph) Friendship City Commission (Topitzhofer) 7. Next Meeting Tuesday, April 19, 2016, 7:00 pm Richfield Municipal Center (Heredia Room), 6700 Portland Avenue 8. Adjournment

2 DRAFT MINUTES UNTIL APPROVED BY THE CSC. February 16, 2016 REGULAR COMMUNITY SERVICES COMMISSION REGULAR MEETING Tuesday, February 16, 2016 Richfield Municipal Center (6700 Portland Ave) PRESENT ABSENT CSC: Reed Bornholdt, Art Felgate, Joannette Cintron de Nunez, Michele Thompson, Lisa Rudolph, Emma Nollenberger STAFF: Jim Topitzhofer, John Evans COUNCIL: Edwina Garcia PLAN COM: Rick Jabs CSC: Crystal Brakke, Carolyn Engeldinger Call to Order Chair Bornholdt called the meeting to order at 7:00 pm. Approval of Minutes Felgate moved, seconded by Thompson, to approve the minutes of the regular January 19 meeting. Approved, ayes all. New Members Topitzhofer introduced new members Emma Nollenberger and Lisa Rudolph. Staff Reports Recreation Services Topitzhofer reported on the following: New Commission Member Orientation: All commission members are welcome to attend. Presented by the City Attorney. Taft Ice Fishing Bowl: Held on Saturday, February kids in attendance. Action Items Elect Chair & Vice Chair Bornholdt opened nominations for Chair and Vice Chair. Felgate moved to nominate Bornholdt as Chair, seconded by Cintron de Nunez. Approved, ayes all. Felgate moved to nominate Thompson as Vice Chair, seconded by Cintron de Nunez. Approved, ayes all. Liaison Appointments Bornholdt invited members to volunteer for liaison appointment positions. Transportation: Felgate, Planning: Cintron de Nunez, Arts: Rudolph. Bornholdt said that the FOWL and Friendship liaisons can be appointed at a future date. Community Services Commission Bylaws Amendment Topitzhofer outlined the key amendments, including the appointment of up to two youth members, an addition of language outlining the purpose of the CSC to encompass Public Works issues as well as parks issues, added reference to ex-officio members (Planning Commission and Council liaisons). He said that these changes will be added to other amendments to Section 305 of the City Code. Felgate asked if youth members will be eligible to be liaisons to other groups. Bornholdt said that he assumed that a youth member would have all of the privileges of a regular member. Nollenberger agreed that it would make sense for a youth member to act as a liaison to other groups. Felgate moved, seconded by Thompson, to rescind the original adopted CSC bylaws and approve the attached bylaws to be incorporated into an amendment to the City Code for Council approval. Approved, ayes all. Discussion Items Capital Improvement Budget Topitzhofer outlined the recommended items for the Parks Capital Improvement Plan. He noted that the refrigeration system at the Ice Arena has to be upgraded by law, which dominates the capital improvement plan for the next five years, however, the Finance Manager and Topitzhofer are working on identifying other funding sources for the Arena upgrades, which would free up funds in future years. Topitzhofer said that, if these funds were to be freed up, one item that may be added in to the plan is a zip line at the Outdoor Pool. Felgate asked if the next month s report will include news about the alternate source of funding for the Arena improvements. Topitzhofer said that the next report would include that information. Topitzhofer said that, in 2018, the City s Comprehensive Plan will be revised, which will include an updating of the Parks Master Plan. He said that this process will entail a comprehensive look at the needs of all of the parks and infrastructure, as well as any additional options for funding, like a bonding referendum, if the needs warrant those additional funding sources. Topitzhofer said that, at one point, there was talk of allocating dedicated funds to public art in the community, but funding sources were scarce. Topitzhofer said that another item that will be added back into the plan with more available funds will be new park signage. Rudolph said that she has heard mention of interest in disc golf. Topitzhofer said that a disc golf course would be the type of project to be considered during the Parks Master Plan process. Topitzhofer said that the capital improvement plan is an ever-changing, ever-evolving plan. Bornholdt said that items often come up relating to safety that are added to the plan. Donaldson Park Play Lot Topitzhofer said that, while visiting the parks with the Public Works Superintendent, he came across a small playlot at the north end of Donaldson at the south end of Knox Avenue. He said that this lot is for toddlers and uses pea rock as bedding. He said that this isn t an urgent issue or safety-related, but the lot may not have great value anymore. He said that, in 1994, play equipment was installed to the west of the park shelter in the middle of the park, including a toddler lot, so this lot, built in 1973, may be redundant. He said that it could be kept the way it is, but it could also be restored as green space and incorporated into this passive-play, wooded and grassy

3 February 16, 2016 area. Bornholdt said that some younger siblings would play there when their older siblings were playing organized sports nearby. Rudolph said that, during soccer games, she would see most kids use the larger play lot by the park shelter. Jabs asked if this would be a good item to consider for a community online survey. Cintron de Nunez suggested grills or picnic tables. Nollenberger said that there may be a couple of picnic tables near there. Topitzhofer suggested that a Richfield Connect survey should maybe offer options for the space, like green space, picnic area, play area, or other uses. Topitzhofer said that it may be a question to raise in the spring, when the snow is gone and people can get out there and check it out. Nollenberger said that she never saw anybody using that play lot when she walked by it every day for three years. Rudolph said that another option may be to leave it alone until the Parks Master Plan is revised. Committee Reports Transportation Commission: Felgate reported that the group talked about pedestrian trails and access on Portland Avenue and over Crosstown into Minneapolis and efforts to bridge this gap in bike and pedestrian access. He said that the 77 th Street underpass under Cedar Avenue may be another bike corridor. He said that there may be opportunities for Richfield to connect with the numerous bikefriendly corridors throughout Minneapolis. Topitzhofer noted that the operators of Malt-T-Melt Mini Golf Course rents bikes at the Minneapolis Lakes, as well, so that may facilitate connection, as well. Band Shell Taskforce: Topitzhofer reported that soil borings were performed just to the west of the proposed band shell site and the soil was much more viable for construction than the original proposed site. He said that a redesign of the plans using this site may result in bids that are within the project budget. He said that cost estimates are being done pro bono. Planning Commission: Jabs reported. Arts Commission: Thompson reported. Friendship City Commission: Topitzhofer said that this group has switched liaison departments from the Executive Department to the Recreation Services Department. He said this group has been involved with Richfield s friendship city, Heredia, Costa Rica, for several years. He said that group members are planning a trip to Heredia in the spring. Other Bornholdt said that former Recreation Manager, Frank White, has published a book about the Negro Baseball Leagues. Thompson distributed articles from the Star Tribune regarding organized garbage hauling efforts in Bloomington for the group to consider while Richfield monitors the progress of Bloomington s organized hauling initiatives and pending law suit. Another article talks about the City of Minneapolis contracting with Eureka Recycling to perform their recycling duties. Next Meeting/Adjournment Regular March Meeting Tuesday, March 15, 7:00 pm, Richfield Municipal Center (6700 Portland Ave) Adjournment Rudolph moved, seconded by Thompson, to adjourn. Meeting adjourned at 8:27 pm.

4 RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 15, 2016 Agenda Item Agenda Section Parks Capital Improvement Plan Discussion Items Attachments Contact None Jim Topitzhofer Recommended Action Motion to recommend the below Capital Improvement Plan to the Planning Commission. One of the annual tasks of the Community Services Commission is to review and revise a portion of the Capital Improvement Plan (CIP) that is related to park improvements. We do this at the beginning of every year. The plan encompasses five years and is limited to $450,000. Our portion of the CIP is funded by proceeds of the City's four liquor stores. Staff has discussed park needs and recommends the following plan: A brief explanation of each line item follows Energy High Existing Outside Project Safety Savings Use Asset Funding Cost Arena Rest Room Plumbing Fixtures X X X $12,000 Raise Wood Lake Perimeter Trail X X X $50,000 Wood Lake Windows and Door Frames X X X $38,000 Total 2017 $450, Taft Park LED Lighting X X X X $80,000 Pool Deck Repair X X $20,000 Total 2018 $450, Arena Parking Lot Sealcoat X X $16,000 Wood Lake Board Walk Replacement X X X $84,000 Total 2019 $450, Wood Lake Board Walk Replacement X X X $100,000 Total 2020 $450, Wood Lake Board Walk Replacement X X X $100,000 Total 2021 $450,000

5 Parks Maintenance Significant ongoing repairs of existing park facilities including trail resurfacing, court resurfacing, roof replacement, parking lot re-construction, etc. This has been a regular item in the CIP since Wood Lake Fence Repair and Tree Removal A chain-link fence was installed around the perimeter of Wood Lake Nature Center over 30 years ago. The fence is often a target for fallen trees. Ongoing funds are needed to keep the fence in good repair. Rink 1 Conversion to Indirect Refrigeration- Richfield is one of 120 ice arenas that are required to change its refrigeration system to avoid the use of R22 refrigerant. The cost to convert to another system is about $3,000,000. Arena Rest Room Plumbing Fixtures Replace sink and toilet flushing mechanisms with energy efficient fixtures. Raise Wood Lake Perimeter Trail About 1,900 linear feet of the perimeter trail located in the southwest corner of Wood Lake Nature Center has sunk over time and is vulnerable to flooding. The trail needs to be raised one foot to keep it accessible throughout the year. Wood Lake Windows and Door Frames The Wood Lake Nature Center building was built 1971 and now has a number of windows and door frames that have rotted. Taft Park LED Lighting Replace the infield lights at Taft Park with taller poles and LED Fixtures. This item has been in the CIP for a number of years and $170,000 has been set aside. The total cost is $250,000 and a balance of $80,000 is needed to fully fund the project. Pool Deck Repair The expansion joints on the outdoor pool deck is in need of replacement and rechalking. Arena Parking Lot Sealcoating The arena parking lot is scheduled for sealcoating. This project is postponed until after completion of the 66 th Street Reconstruction Project. Wood Lake Board Walk Replacement The existing boardwalk is made with treated lumber and receives a high volume of use. It is 20 years old and has been repaired a number of times.

6 RICHFIELD COMMUNITY SERVICES COMMISSION EXECUTIVE SUMMARY Meeting Date: March 15, 2016 Agenda Item: Agenda Section: Friends of Wood Lake Board Appointment Action Items Attachments: Contact: FOWL Board Application Jim Topitzhofer Recommended Action: Move to reappoint Gordon Hanson and appoint ReAnn Dargus Robelia to the Friends of Wood Lake Board The Community Services Commission appoints members to the Friends of Wood Lake (FOWL) Board of Directors. Appointments are made throughout the year. Board members serve three-year terms and can be reappointed to multiple terms. The applicants being considered are Gordon Hanson (reappointment) and ReAnn Dargus Robelia (appointment).

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