Backup and Disaster Recovery Planning On a Budget. Presented by: Najam Saeed Lisa Ulrich

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1 Backup and Disaster Recovery Planning On a Budget Presented by: Najam Saeed Lisa Ulrich

2 Aging Backup System Symantec Backup Exec 11 Hardware Dell PowerEdge2950 Overland REO TB Overland REO4000 4TB LTO3 Tape

3 Why do We Need to Upgrade? Needs Not Being Met VTL technology is out of date Running out of space Backup jobs overlapping Unable to keep previous job Takes too long to backup or restore - slow Small storage capacity on tapes - 400gb LTO3 transfer rate is slow mb/s Hardware Issues Other Factors LTO3 Tape drive starting to fail Hardware warranties running out Storage demands keep increasing More servers and data being added continuously High cost of warranties Decreased retention period

4 Plan to Start Upgrade 1 Received Funding from Tech Fee for $50,000 2 Researched to see what options were available 3 4 Scheduled Demos and Meetings Shortlisted to 5 solutions FalconStor, Symantec, CommVault, NetApp, Evault

5 Questions we asked solution providers What are the products/features that your company has in Storage Solution such as deduplication, Archives, CDP, System Recovery, Disaster Recovery, High Availability,.. along with the product name? Do we need to purchase the agents for each server that we want to backup the data? If not, does it licenses based on the amount of data that we want to backup? What is the differences between your product and FalconStor or Symantec? What is needed to send backups to another location? What backup software is used by each solution? ex: netbackup, backup exec or it has its own proprietary software How does deduplication feature help us reducing the backup time?

6 Questions we asked solution providers Cont. Which solutions are utilizing deduplication? If the solution does not support deduplication then what compression does it have if any? Do you have tape backup system in your solution? If so, what is the appliance, and the backup agent & how do they work? What are the future growth options? What are the server requirements for each solution and how many? What do we need to do to implement this project faster?

7 Pros Cons SOLUTION SELLING Cloud Backup EVault Falconstor Commvault With Quantum NetApp Symantec Pros Uses Backend Deduplication They provide redundancy You are not responsible for hardware Remote Disaster Recovery - lets your servers run from Evault in a disaster Continuous Data Protection Appliance is doing Deduplication Backups go directly to an appliance Can boot and restore a VM to any snapshot Continuous Data Protection Appliance is doing Deduplication Continuous Data Protection Server is doing Deduplication Appliance can run as your server in a disaster Easy migration No setup charge Server is doing Deduplication Continuity in back ups when migrating All hardware is by the same vendor Can revert to file versions that were weeks or even months in the past Appliance can run as your server in a disaster

8 Pros Cons SOLUTION SELLING Cloud Backup EVault Falconstor Commvault With Quantum NetApp With SyncSort Symantec Cons All Data has to be sent via internet causing long backup and restore windows. Per GB cost adds up to A LOT!! Would have to send initial data on an external hard drive due to the large amount. Initial uploads will take long time and additional cost. Can only upgrade by purchasing an additional appliance Would still need a server and Symantec license to backup to tape Costly warranty needs to be purchased for appliance, LTO5 and expansion unit Includes multiple vendors in the solution - This adds to cost - Makes warranty and troubleshooting more complex Would still need a server and Symantec license to backup to tape Can only upgrade by purchasing an additional appliance Software and licensing are costly Can not run as your server in a disaster Can not boot VM to snapshot for restore

9 Final Proposals SOLUTION SELLING Cloud Backup EVault Falconstor Commvault With Quantum NetApp With SyncSort Symantec Solution Proposed Send all data to Evault on external hard drives Data from external hard drives will be uploaded by Evault Pay per GB uploaded 1- FalconStor continuos data protection appliance with 12tb storage and FalconStor software licence 1- Overland LTO5 Tape Drive holds 12 tapes Additional Warranty $4,300 per year 1-Quantum Backup Appliance with 8tb storage 1- Quantum LTO5 Tape Library holds 25 tapes Additional 3yr warranty $7, NetApp 12tb appliance with Syncsort SnapVault Manager software 1- Custom LTO5 Tape Library Holds 12 tapes 1 Custom master server Additional Warranty $8,200 per year(includes software cost) 1 Server from Dell 1- LTO5 Tape Library Holds 24 tapes 1-24TB Dell SAN All needed Licensing for 3 years Cost.15 Per GB Per Month $15,000 per yr. $69,000 with 1yr support plus $40,000 per 12tb expansion unit $56,000 with 3yr warranty plus $50,000 per 8tb expansion unit $97,000 with 3yr support on appliance and server, 1yr on lto5 Under $50,000 with 5yr warranty

10 Met with each company s sales team to learn about the backup solution. Several in depth discussions with data calculations, and review of our environment with each solution provider. Attended live demo or webinar of each solution provider. Each vendor designed a customized solution for our environment.

11 Selection Criteria CO$T A Major Factor Performance Knowledge Transfer Migration & Setup Upgradeability After Sales Support/Warranties

12 FalconStore NetApp CommVault Quantum Cloud Affordable Great Solution High Upgrade Cost High Yearly Warranty Great Solution Extremely Expensive Solution Consisted of 3 Vendors Each Vendor needs Warranty Extremely Expensive Charged by Data Stored

13 Company LOGO Finally, Why Symantec Has all the features we needed including Deduplication Bought LTO5 tape drive and PowerVault 24 Tb SAN from Dell Easy Migration and Setup we did it ourselves No Knowledge Transfer Needed Easily Upgradeable & future expansion Came with 3/5 year Warranty All for less than our budgeted $50,000

14 Implementation We setup new system in conjunction with our old system. All jobs were recreated on the new system Both servers ran simultaneously for the first 2 month We maintained continuity until all backups were migrated to the new system Moved REO 9000 to DR site for offsite backup

15

16 SAN: 24 TB RAW, 18.1 TB Usable, 9.3 TB Used Deduplication Took 6 to 8 weeks for dedup to stabilize; size of the backup reduced gradually Took a month for backup windows to shrink (due to reduced size) LTO5 - Amazingly Faster 504GB per hour Backup Window much smaller, do not overlap, do not need to delete old backups Some features of backup are automated e.g. Retention period and reuse of media Storage Gb now takes 2 hours vs 24 hours, less space also Restore is also very fast when needed

17 DR Location Since the implementation of new back up system the warranty expired on the REO We replaced this with a the exact same Dell SAN as our main campus. Warranty renewal for 1 year on the REO 9000 was $4,500 whereas a new Dell SAN with 5 yr warranty was $8,500 It was easily installed and added and additional 24Tb raw storage.

18 Things Learned About Deduplication You will gain space over time using deduplication The deduplication calculators from vendors showed we needed less space than what we REALLY needed. You do not regain a lot of space by deleting a deduplicated backup job. Purchase as much storage as you can afford.

19 Questions? Contact Info:

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