1 HERRON HIGH SCHOOL TABLET COMPUTER RENTAL POLICY AND AGREEMENT FORM Please read this entire section carefully. This agreement must be signed and dated by both the Student and his/her Parent/Guardian prior to the issuance of a Tablet Computer. This agreement is made effective upon receipt of Tablet Computer and/or permission to use Herron High School s network, and is made between Herron High School, the Student receiving a tablet ( Student ), and his/her Parent(s) or legal Guardian ( Parent ). The Student and Parent(s), in consideration of being provided with a Tablet Computer, software, and related materials (the Computer ) for use while a Student at Herron High School hereby agree as follows: Technology Fees: A mandatory technology fee will be charged for the use of Herron High School equipment and network. This fee includes, but is not limited to; annual tablet rental cost, network upkeep, use of laptops for high stakes testing, and digital textbooks the Student will be required to utilize during the academic year. Families who meet the qualifications for the Federal Free and Reduced Lunch program will automatically qualify for significantly reduced technology fees. If you have not yet completed the Federal Free and Reduced Lunch program application, please contact the business office immediately to prevent delays in receiving a device. The annual cost to rent a Herron High School Tablet is $100. Students enrolled in the Free/Reduced lunch program receive discounts: $70 for reduced lunch students; $45 for free lunch students. All fees will be posted to your student s PowerSchool account and can be paid all at once or in installments that work best for you. Ownership: Herron High School retains sole right of possession of the Herron Tablet Computer and grants permission to the Student to use the Tablet Computer according to the guidelines set forth in this document. Moreover, Herron High School administrative staff retains the right to collect and/or inspect the Tablet Computer at any time, including via electronic remote access, and to alter, add or delete installed software or hardware. The use of a Tablet Computer is a privilege which may be rescinded at any time. Equipment Provided: The Tablet Computer is the Asus Transformer T300, Asus Transformer Keyboard Dock, and power cable. All installed software and applications are licensed to Herron High School and are available for the Student s use while on or off campus. Herron High School will retain records of the serial numbers of provided equipment. In the event a Tablet becomes inoperable, a temporary loan of an alternate tablet may be made. The terms of this agreement also applies to any temporarily issued Tablet Computer. Responsibility for Damage: The Student is responsible for maintaining a 100 percent working Tablet Computer at all times. The Student shall use reasonable care to ensure that the Tablet Computer is not damaged. Refer to the Guidelines for the Care of Your Tablet Computer document for a description of expected care. In the event of damage, the Student and Parent will be billed a fee according to the following schedule: 1. First incident up to $ Second incident up to $ Third incident up to full cost of repair or replacement, not to exceed $450. Replacement Screen - $75 Replacement LCD - $75 Replacement Case - $50
2 Replacement Motherboard - $125 Replacement Keyboard - $150 Replacement cables/buttons/etc - $50 Herron High School reserves the right to charge the Student and Parent the full cost for repair or replacement when damage occurs due to negligence. Examples of negligence include, but are not limited to 1. Leaving equipment unattended and unlocked. This includes damage or loss resulting from an unattended and unlocked Tablet Computer while at school. (See the Guidelines for the Care of Your Tablet Computer additional information). 2. Lending equipment to others other than one s Parents/Guardians. 3. Using equipment in an unsafe environment, including in the presence of food or beverages. 4. Using the equipment in an unsafe manner. (See the Guidelines for the Care of Your Tablet Computer for a description of proper use). Suspension of Technology Access: Students who repeatedly abuse the Tablet Computer through neglect or carelessness or violate the Acceptable Use Policy may have their access to Herron High School technology suspended. During a suspension, classroom assignments will be provided in an alternate format. Temporary Replacement Tablet: During a repair of a tablet due to damage caused by student carelessness or negligence, a temporary replacement tablet, if available, may be issued for a total of two days per quarter/ or four days per semester. Rentals exceeding this limit may carry an additional rental fee. Actions Required in the Event of Damage or Loss: Report the problem immediately to the Help Desk Supervisor/IT Support Specialist. If the Computer is stolen or vandalized while not at Herron High School or at a Herron High School sponsored event, the Parent shall file a police report. A copy of the police report must be provided to the Help Desk Supervisor/IT Support Specialist before a substitute Tablet Computer will be issued to the Student. Responsibility for Loss: In the event the Tablet Computer is lost or stolen, students should report immediately to the Help Desk Supervisor/IT Support Specialist and the Dean of Students. The Herron High School Asus Transformer Tablet Computers are equipped with security measures that include anti-theft programming and GPS location software, as well as remote disabling of the device. These measures reduce or eliminate the market value of stolen devices and could help locate lost devices. In the event a device cannot be located and retrieved, the Student and Parent will be billed the full cost of replacement. (Note: Families may pursue insurance through their homeowners insurance. Many homeowners and renters insurance policies offer very affordable coverage for Student devices. Please request additional information from the Business Office.) Technical Support and Repair: Herron High School does not guarantee that the Tablet Computer will be operable, but will make technical support, maintenance and repair available. A Student run Help Desk is available during school hours for light repairs and should be the first course of action if a device appears to be malfunctioning. If the Student-Run Help Desk cannot restore the device to full functionality, a repair order will be issued for the device and a substitute device, if available, will be issued to the Student.
3 Fully charged devices: Students are expected to bring their device to school and to have the Tablet and the keyboard fully charged at the beginning of each day. Students should keep the power cord with the Tablet Computer at all times. Access to electrical outlets is not guaranteed during the school day. A depleted battery may result in lost instructional time and missing or late assignments. Students should not expect to be able to charge a depleted device while on campus. Substitutions will not be made for depleted devices. All software originally installed by Herron High School will remain on the device. The Student is permitted to install software on the assigned Tablet Computer so long as it is legally owned and installed as per a license agreement, and does not appear on the prohibited list of prohibited software, apps and digital content. In the event software is known to cause or is suspected of causing system errors to the Tablet Computer, the Help Desk Supervisor/IT Support Specialist will remove the program and restore original settings. Responsibility for Electronic Data: The Student is solely responsible for any non-herron High School installed programs, applications, or digital files of any kind. Students may download, with specific limitations, apps, music, games and digital content for recreational use when off campus, subject to Herron High School s Acceptable Use Policy and Parent/Guardian approval. Herron High School reserves the right to access, monitor, review and delete any digital content found to be in violation of acceptable use policies. No monetary compensation will be due by the school for any purchased software, applications or digital content intentionally or unintentionally deleted by the school administration, either individually at the discretion of school administration or during a mass reimaging process. Herron High School does not accept responsibility for Student files, personalized and downloaded content. It is the sole responsibility of the Student to back up personal data as necessary. File-sharing and File-sharing Programs: The installation and/or use of any internet-based file-sharing tools is explicitly prohibited. File-sharing programs and protocols like BitTorrent, Limewire, Ares, and others may not be used to facilitate the illegal sharing of copyrighted material (music, video and images). Individuals with legitimate, school-related needs to use these tools may seek prior approval from the Help Desk Supervisor/IT Support Specialist. Unauthorized downloads/installations: Do not download or use unauthorized games, programs, files, music or other electronic media on school-owned devices. Inquire with the Help Desk Supervisor/IT Support Specialist if you are unsure about what is/is not permissible. A student may not download or install any commercial software, shareware, or freeware onto local and/or network drives or disks, unless s/he has the specific, prior written permission from a teacher or administrator. Help Desk If a student is having problems with a school-owned device, or if they have questions about the technology, students can take their tablets to the Student-Run Help Desk. A pass will be required to go to the Help Desk. Herron will not make repairs, or install any software, on student-owned devices. The Help Desk will maintain a pool of loaner tablets for student use if a computer needs to be repaired. When tablets are repaired or replaced, the Help Desk will contact students when computers are ready so that students can return their loaner machine. Loans due to repairs caused by student negligence or carelessness will be limited to two days per quarter.
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5 TECHNOLOGY AT HERRON HIGH SCHOOL TABLET COMPUTER RENTAL AGREEMENT REMOVE AND RETURN THIS PAGE OF THE AGREEMENT ONLY TO RECEIVE A TABLET COMPUTER. In addition to the requirements set forth in the Agreement, the Student and Parent/Guardian agree to all terms for legal and ethical use as defined in the Herron High School Acceptable Use Policy. Students are expected to follow all the specific guidelines listed in this document and take any additional common sense precautions to protect his/her assigned Tablet Computer. Loss or damage resulting in failure to abide by the details in this agreement may result in full-financial responsibility. Keep a copy of this rental agreement for your records and return only this signature page. Please sign and complete the form below: PARENT SIGNATURE: Print Name: I, have read, understand and agree to the terms set forth in this Rental Agreement, and sign this agreement on this (day) of (month), STUDENT SIGNATURE: Print Name: (Please Print Legibly) I, have read, understand and agree to the terms set forth in this Rental Agreement. Additionally, I agree to abide by all legal and ethical uses set forth in the Acceptable Use Policy and sign this agreement on this (day) of (month), THIS SECTION FOR HERRON HIGH SCHOOL USE ONLY: Technology Fee Assessment: Full Payment Received: Date: Payment Plan initiated and first installment rec d. Date: Payments will be applied monthly in the amount of $ until fully paid.
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