Certified BCA Training Program

Transcription

1 Certified BCA Training Program 3 State Assistance and Grant Programs that Utilize these Assessments OSPI School Facilities & Organization Revised April 2015

2 THIS MODULE PROVIDES GUIDANCE FOR Study & Surveys Asset Preservation Program (APP) Pre-Disaster Mitigation (PDM) 3.Programs 2

3 BCE Building Condition Evaluation Certified More generalized Certification not required Hard-copy data BCA Building Condition Assessment Certified and done annually More specific Certification required every six years Electronic (ICOS) and hard-copy 3.Programs 3

4 WHAT IS A STUDY AND SURVEY? A Study and Survey is the culmination of information on existing facilities, future needs, and how this plan will meet all aspects of the District s educational goals. WHEN DOES A DISTRICT NEED A STUDY & SURVEY? Anytime a district wants to take current stock of its schools and other buildings. They may be planning minor and/or major capitol projects in conjunction with an upcoming bond. HOW OFTEN DOES A DISTRICT NEED A NEW STUDY & SURVEY? Districts are eligible to receive a state grant (D-1/D-2) once every six years. 3.Programs 4

5 Preliminary: Executive Summary, School Board Resolution Chapter 1: Inventory Analysis and Evaluation, Site & Floor Plans, etc. (ICOS) Chapter 2: Long Range Educational & Facilities Plan Chapter 3: Demographic Data, Report 1049, Form 1066 Chapter 4: District s Ability to Provide Capital Funds Chapter 5: Existence of a School Housing Emergency Chapter 6: Racial Imbalance Chapter 7: Need for New Facilities and/or Additions Chapter 8: Modernization and/or Replacement (New-in-Lieu) Chapter 9: Deferred Maintenance Chapter 10: Timeline for Proposed Projects Chapter 11: Inventory of Adjacent Districts, School Board Resolution Chapter 12: Attendance Area Adjustments within District Chapter 13: Other high performance facilities, project management information, alternative public works, etc. 3.Programs 5

6 Chapter 1 has two primary parts Inventory Condition Assessment for two primary pieces Facility/Site* Buildings * Inventory is not required for Facility/Site 3.Programs 6

7 REQUIREMENTS FOR CHAPTER 1 School Facility and Site General Information 1 School Facility Name 2 School Facility Physical Coordinates 3 Total Site Acreage 4 School Code(s) 5 Grades Served 6 Site Plan Upload 7 Site Condition Assessment Building Information 1 Building District Assigned Name 2 Building Floor Plan Upload 3 Building Area Analysis Upload 4 Number of Floors 5 Characteristics 6 Types and Quantities of Classrooms 7 Year Originally Built 8 District Assigned Area Name 9 District Assigned Area Use 10 Building Inventory: Gross Bldg Sq Ft and Gross Instructional Sq Ft 11 Building Condition Assessment 3.Programs 7

8 APPLE VALLEY SCHOOL DISTRICT DISTRICT Branch Middle School Blossom High School Yellow Apple Elementary School District Administrative Office District-Owned Vacant Property Red Apple Elementary School Green Apple Elementary School FACILITY There are 7 facilities in this district: 1. Red Apple Elementary School 2. Green Apple Elementary School 3. Yellow Apple Elementary School 4. Branch Middle School 5. Blossom High School 6. District Administrative Office 7. District-Owned Vacant Property Facilities 1 thru 5 are recognized by OSPI as part of the district s instructional inventory. RED APPLE ELEMENTARY SCHOOL Building 200 Addition (built 1961) Original Building100 (built 1933) Building 300 Covered Play (built 1988) Portable A Portable B BUILDING There are 4 buildings in this facility: 1. Building 100/ Building Portable A 4. Portable B Buildings 100, 200 and 300 are recognized by OSPI as having instructional space. AREA There are 2 areas in this building: 1. Original 1933 building addition 3.Programs 8

9 FACILITY/SITE INFORMATION Facility name, acreage, school code(s), grades served 3.Programs 9

10 FACILITY/SITE INFORMATION Direct link to summary report Facility/site profile Tell OSPI it no longer exists Optional: original dates 3.Programs 10

11 FACILITY/SITE PHYSICAL COORDINATES Place marker at school s front door 3.Programs 11

12 FACILITY/SITE PLAN UPLOAD 3.Programs 12

15 FACILITY/SITE PLAN Blaine High School Drawn to scale 3.Programs 15

16 FACILITY/SITE PLAN (available in ICOS Maps) Blaine High School Drawn to scale 3.Programs 16

17 SITE INVENTORY Optional: inventory 3.Programs 17

18 SITE CONDITION ASSESSMENT There is no certified site assessment 3.Programs 18

19 BUILDING INFORMATION Current building Expand list Year originally built Bldg name, characteristics, number of floors 3.Programs 19

20 BUILDING INFORMATION Tell OPSI it no longer exists Direct link to summary reports Construction type Building profile Last major renovation 3.Programs 20

21 BUILDING INVENTORY Current building Area information: Year built, area name, gross sf, gross instructional sf, area use 3.Programs 21

22 BUILDING CONDITION ASSESSMENT Direct link to condition reports 3.Programs 22

23 BUILDING CONDITION ASSESSMENT Your personalized BCA number The above information is required when conducting a Certified BCA building assessment (site assessments are not certified ). It will show on the Building Summary Report. You will be issued your number after completion of this course. The Evaluation Date is the date you assessed the building, not the date you re entering assessment data. It will show here and on the Building Summary Report. 3.Programs 23

24 BUILDING CONDITION ASSESSMENT Required, if low rating Otherwise, optional Optional: add l notes Optional: quantities 3.Programs 24

25 BUILDING CLASSROOM TYPES AND QUANTITIES 3.Programs 25

26 BUILDING CLASSROOM TYPES AND QUANTITIES 3.Programs 26

27 BUILDING FLOOR PLAN & AREA ANALYSIS UPLOAD 3.Programs 27

28 BUILDING FLOOR PLAN & AREA ANALYSIS UPLOAD Floor plan Area analysis Area analysis & floor plan 3.Programs 28

29 BUILDING FLOOR PLAN & AREA ANALYSIS UPLOAD 3.Programs 29

30 BUILDING FLOOR PLAN Solo floor plan Drawn to scale 3.Programs 30

31 AREA ANALYSIS Solo area analysis 3.Programs 31

32 BUILDING FLOOR PLAN AND AREA ANALYSIS Combined format Drawn to scale 3.Programs 32

33 PROGRESS OF CHAPTER 1 REQUIREMENTS 3.Programs 33

34 ENTER INTO ICOS OSPI DOES NOT REQUIRE A HARD COPY Chapter 1: Inventory Analysis and Evaluation, Site & Floor Plans, etc. (ICOS) HARD COPY REQUIRED FOR: Preliminary: Executive Summary, School Board Resolution Chapter 2: Long Range Educational & Facilities Plan Chapter 3: Demographic Data, Report 1049, Form 1066 Chapter 4: District s Ability to Provide Capital Funds Chapter 5: Existence of a School Housing Emergency Chapter 6: Racial Imbalance Chapter 7: Need for New Facilities and/or Additions Chapter 8: Modernization and/or Replacement (New-in-Lieu) Chapter 9: Deferred Maintenance Chapter 10: Timeline for Proposed Projects Chapter 11: Inventory of Adjacent Districts, School Board Resolution Chapter 12: Attendance Area Adjustments within District Chapter 13: Other high performance facilities, project management information, alternative public works, etc. ICOS 3.Programs 34

35 PRINTABLE REPORTS 3.Programs 35

36 DISTRICT SUMMARY REPORT 3.Programs 36

37 FACILITY SUMMARY REPORT 3.Programs 37

38 BUILDING SUMMARY REPORT 3.Programs 38

39 COMPONENT SUMMARY REPORT 3.Programs 39

41 ASSET PRESERVATION PROGRAM WHAT IS THE APP? The APP is a systematic approach to: Ensure performance accountability, and Promote student health and safety by: Maintaining and operating building systems to their design capacity, Maintaining an encouraging learning environment, and Extending building life, thus minimizing future capital needs. 3.Programs 41

42 ASSET PRESERVATION PROGRAM WHY IS APP NEEDED? To protect the public s investment. Ensuring the state-assisted construction of school facilities is protected through a system of building maintenance. To ensure modernization eligibility for state assistance on major capital projects. (30-year cycle of eligibility) 3.Programs 42

43 ASSET PRESERVATION PROGRAM APP BUILDINGS STATEWIDE AS OF MARCH 2015 Northwest Region Southwest Region 48 Districts 35 Districts Eastern Region 52 Districts Nearly 500 Buildings identified to date As new buildings are completed they need to be added to the APP It is the responsibility of each district to enter all qualifying buildings! 3.Programs 43

44 ASSET PRESERVATION PROGRAM TO WHOM DOES IT APPLY? Has your district ever received state assistance for a major capital project? NO YES - stop Did any state-assisted project receive school board acceptance of completion January 1, 1994 or afterwards? NO YES - stop Was at least one project new or replacement new construction where the building involved structurally stands alone? NO YES - stop 3.Programs 44

45 ASSET PRESERVATION PROGRAM TO WHOM DOES IT APPLY? New Administration, commons, library, and classrooms New Gym APP? YES New Classrooms 3.Programs 45

46 ASSET PRESERVATION PROGRAM TO WHOM DOES IT APPLY? APP? YES Existing Main Building Stand-Alone New Addition Attached New Addition Covered or Enclosed Walkway APP? NO 3.Programs 46

47 ASSET PRESERVATION PROGRAM TO WHOM DOES IT APPLY? APP? YES APP? NO New Addition or New-in-Lieu Replacement Existing Building, Modernized or not New Addition or New-in-Lieu Replacement Existing Building, Modernized or not More than 75% Less than 75% 3.Programs 47

48 ASSET PRESERVATION PROGRAM THREE KEY COMPONENTS Board Resolution, District Policy & Procedures Asset Preservation System APP Accountability (Reporting) Educational Adequacy Asset Preservation Targeted Standards Building Assessments School Board Review OSPI Review District Accountability Policy Procedures Reporting System Bldg. Condition Standard Funding Assistance Community Review 3.Programs 48

49 ASSET PRESERVATION PROGRAM WEBPAGE Sample Board Resolution (only once, forever) Sample APS Certification (only once, forever) 3.Programs 49

50 ASSET PRESERVATION PROGRAM COMPONENT SUMMARY REPORT Certified assessment ratings done every 6 years Districts update your ratings for next 5 years Districts enter date of board meeting each year BY APRIL 1 OF EACH YEAR 3.Programs 50

51 ASSET PRESERVATION PROGRAM COMPONENT SUMMARY REPORT BUILDING CONDITION SCORING STANDARD Year Scoring Standard Range Year Scoring Standard Range Year Scoring Standard Range * * * * * 62 * CERTIFIED assessments are required every 6 years. The score in year 30 is crucial for future state assistance. BY APRIL 1 OF EACH YEAR 3.Programs 51

53 PRE-DISASTER MITIGATION WEBPAGE 3.Programs 53

54 PRE-DISASTER MITIGATION WHAT IS PDM? The pre-disaster mitigation project is a multi-year project funded by a grant from the Federal Emergency Management Agency (FEMA). The risks from natural hazards to our students, teachers, and school facilities have been identified. PDM can assist districts in developing a hazard mitigation plan for Washington State K-12 facilities. The analyses and final plans will increase our understanding of the risks posed to K- 12 facilities from nine natural disasters, and lay the foundation for increasing the safety of Washington s 1.1 million students. 3.Programs 54

55 PRE-DISASTER MITIGATION LEVELS OF DETAIL OF WORK 3.Programs 55

56 PRE-DISASTER MITIGATION DISTRICT PLANNING LIST Enter district PDM building information into ICOS Develop planning team Populate templates School district information (Chapter 2) Hazard information (ICOS reports) Identify goals and objectives Public Input 3.Programs 56

57 Voluntary for school districts PRE-DISASTER MITIGATION ENTERING INFORMATION No technical hazard knowledge required Fits well with Study & Survey efforts Requires use of ICOS Resources Follow PDM Data Definition Guide: ualpilotprojecdraft.pdf Review recorded training Video: 21_13.01_PDM_Training.wmv PowerPoint: entation.pdf 3.Programs 57

58 PRE-DISASTER MITIGATION DISTRICT PDM SUMMARY 3.Programs 58

59 PRE-DISASTER MITIGATION FACILITY PDM SUMMARY 3.Programs 59

60 PRE-DISASTER MITIGATION BUILDING DATA ENTRY Choose building for this facility 3.Programs 60

61 PRE-DISASTER MITIGATION HAZARD DATA ENTRY Grayed-out data is not editable 3.Programs 61

62 PRE-DISASTER MITIGATION PLANNING TOOLKIT Data Analysis Reports ICOS Database Facility (Populated by school district) Hazard (Pre-populated by OSPI) District staff time 3.Programs 62

63 PRE-DISASTER MITIGATION GIS DATA Earthquake Ground Motions with a 2% Chance of Being Exceeded in 50 Years Peak Ground Acceleration (% g) Number of Campuses Percent of Campuses Percent of Campuses This Level or Higher 70% to 74% % 1.07% 60% to 70% % 11.21% 50% to 60% % 48.85% 40% to 50% % 68.01% 30% to 40% % 73.62% 25% to 30% % 80.75% 20% to 25% % 89.61% 15% to 20% % 99.63% Less Than15% % % Totals % N/A DRAFT 3.Programs 63

64 PRE-DISASTER MITIGATION 3.Programs 64

65 PRE-DISASTER MITIGATION ICOS HAZARD REPORTS Steilacoom Hist Building Anderson Island Elementary School Earthquake Tsunami Volcanic Flood WUI Assessment Not Compl eted None** None** STATE OF WASHINGTON SUPERINTENDENT OF PUBLIC INSTRUCTION DISTRICT PDM TOTAL RISK SUMMARY Assessment Not Compl eted None** Modera te None** None** Very Low Modera te Landslide None** None** Cherryda l e El ementary School Hi gh None** None** Very Low None** None** Chl oe Cl a rk El ementary School Low None** None** Very Low None** None** Pi oneer Mi ddl e School Low None** None** Very Low None** None** Sa l tars Poi nt El ementary School Low None** None** Very Low Modera te None** Steilacoom High School Moderate to High None** None** Very Low None** High 3.Programs 65

66 PRE-DISASTER MITIGATION Template example 3.Programs 66

67 PRE-DISASTER MITIGATION WHAT GOOD ARE A REPORT AND PLAN? Federal Funds Specific identifiable projects that meet the highest need to protect life safety SAFER SCHOOL CHILDREN Identify facilities in need of evacuation routes 3.Programs 67

68 PRE-DISASTER MITIGATION PLANNING TOOLKIT Pilot process completion Spring 2015 Toolkit district distribution Expected late 2015/early Programs 68

69 STAY IN TOUCH WITH US AND FEEL FREE TO ASK ANY QUESTIONS! Gary Miller, Eastern WA Regional Coordinator (509) , (509) (cell) Justin Rogers, Northwest/Southwest WA Regional Coordinator (360) Brenda Hetland, Financial Consultant (360) Cameron Bell, Data Analyst (360) Gordon Beck, Director (360) Kim Beaulieu, Administrative Assistant (360) Lois Epperson, Disbursements Officer (360) Nancy Johns, Coordinator (high-performance schools, energy grants) (360) Randy Newman, Business Manager (360) Scott Black, Program Development Manager (urgent repair grants, apprenticeship, APP, PDM) (360) Tom Carver, Program Administrator (skill centers, ICOS, program coordination) (360) Programs 69