Washburn School District Communication Plan

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1 External Communication Internal Communication School Board Community District Administrator Parents Administrative Team (Principal, Dir Sp Ed, Dir Bldg/Gr, Dir of Tech, Financial Manager, Admin Ass t., Food Service) Staff Alumni Students

2 School Board Communications With the District Administrator 1) Plan and conduct monthly school board meetings 2) Meet with District Administrator on a regular basis to stay informed of district issues 3) Conduct yearly performance review of District Administrator Administrative Team (Principal, Dir Sp Ed, Bldg/Gr, Food Service, Tech Coord.) Staff With the Parents 1) Respond to parent phone calls/ s 2) Direct feedback and requests for problem solving to proper person within the school district With the Community 1) Monthly school board meetings are open for all community members to attend. 2) The annual meeting of the school district is held in August of every year. Information is presented regarding the school district s budget. Community members age 18 and older who have resided in the district for a minimum of 10 days are eligible to vote on the proposed budget. 3) The school board (in groups of 2 members) will make themselves available in an informal setting for the purpose of gathering feedback. This type of event should be held four times per year.

3 District Administrator Communications With the Administrative Team (Principal, Dir Sp Ed, Bldg/Gr, Food Service, Tech Coord.) 1) Hold monthly team meetings. 2) Hold monthly meeting with individual administrators. 3) Conduct yearly individual performance reviews. With the Staff 1) Monthly staff meetings With the Students With Parents 1) Be available at a variety of school functions where parents are present. With the Community 1) Present appropriate information at the monthly school board meeting 2) Present budget information to the public in a clear and concise manner at the school district s annual meeting in August. 3) Write a column on a quarterly basis for local newspaper. 4) District Administrator will make his/herself available at a neutral location in an informal setting for the purpose of gathering community feedback. This should take place 4 times a year. Alumni

4 Administrator Communication With the Staff 1) Biweekly staff meetings 2) Conduct yearly staff performance reviews 3) Open door policy to meet with staff With the Students 1) Announcements 2) Open door policy to meet with students 3) Post information on bulletin board at high school With the Parents 1) Promptly return parent phone calls/ s With the Community

5 Staff Communications With the Parents 1) Parent-Teacher conferences 2) Post grades for Skyward access 3) Promptly return parent phone calls/ s 4) Provide important information regarding classroom activities and expectations 5) Send home weekly folders with elementary students containing student work With the Students 1) Make class syllabus available first week of class (for Middle School and High School) 2) Post assignments on website 3) Hold regular office hours 4) Advisory periods (Middle School) / Guided study periods (High School) 5) Use of Daily Planners (for grades where this method is used)

6 School website Goal: To keep the school website updated Communication Resources Item posted Staff bio School board minutes Long range planning committee minutes Public meeting notices Master school calendar School test scores School committees and membership District facility needs Student achievements Sport news/achievements Monthly administrator reports Create video tour of schools Person responsible All staff Administrative secretary Administrative secretary Administrative secretary Building Principals Guidance counselors Administrative secretary District administrator Staff Athletic Director Individual administrators (Future plan) School Policy Manual Item Conduct a review of policy manual to determine state compliance Review and recommend updates to 2 policies per month Review recommended updates to policies Post updated school policies on website Person responsible School Board School board policy committee School board at monthly meeting (Future plan)

7 Student Handbook Goal: To create an up-to-date handbook as a resource for all students and parents Item Review Elementary student handbook Review Middle School student handbook Review High School student handbook Post student handbooks on school website Person responsible Elementary Guidance Counselor Elementary Principal One Elementary teacher One Middle School student Middle School Guidance Counselor Middle School Principal One Middle School teacher One Middle School student High School Guidance Counselor High School Principal One High School teacher One High School student Webmaster Promotional Brochure for Washburn Schools Item Create brochure for marketing the Washburn School District Present brochure to long range planning committee for preliminary approval Approve final version of brochure for release Create copies of brochure Distribute brochure to local real estate companies, city hall, Washburn Chamber of Commerce Conduct yearly review of brochure to ensure that information is current and up to date Conduct periodic review of inventory and distribution points to ensure information is available to community as intended Person responsible (Completed) (Completed) Long Range Planning Committee Administrative secretary Volunteer Coordinator Administrative secretary Volunteer Coordinator

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