System Access Information Guide

Transcription

1 Important Numbers and Contacts IT Help Desk Create an IT Help Ticket by ing: Or call / , Hours: 7:30am to 5:30pm central time MereditHResources (additional information on page #5) Use Employee ID number and MereditHResources password Questions: call weekdays from 8:00am to 6:00pm CT Meredith Payroll Time Tracking (etime) Access etime via Firefox Web Browser Use Employee ID number and etime password Questions: Laura.Carroll@Meredith.com or Angie.Edwards@Meredith.com Web Expenses (Oracle Login) (additional information on page #3) Use Oracle User id & Oracle password VPN / Network Connect Required see page #3 Questions: WebExpense@meredith.com or contact Jaymi Emmons / Jaymi.Emmons@Meredith.com ITA Travel Use Travelport ID / Password Questions: MDP@itagroup.com or call / Company Credit Card and/or Departmental Purchasing Credit Card Business Travelers will receive an individual JPMorgan Chase/MasterCard Purchasing Card is for office supplies and other items review with Bee Smith Contact: Bee Smith, Bee.Smith@Meredith.com, Freelance / Contract Worker / Independent Contractor Information StrategicSourcing@meredith.com, or Jeri Beckmann, Intranet Login Required see page #2 VPN / Network Connect Required see page #2 Matching Gift / Volunteer Grant Program Intranet Login Required see page #2 VPN / Network Connect Required see page #2 Or call Cheri Cipperley at Cheri.Cipperley@meredith.com, Page 1

2 Systems requiring Meredith VPN connectivity: Meredith Intranet - Page #2 Freelance / Contract Worker / Independent Contractor Information - Page #1 Matching Gift / Volunteer Grant Program - Page #1 Creative Library, Media Hub and Recipe Databases - Page #3 To use Meredith VPN VPN Access (Meredith Secure Access Portal) In the Address Line, type extranet.meredith.com Note! Do Not type in www. Enter your Meredith username and password (same as you use for ) Click the down arrow from the Options field and select Default / Sign-in For Assistance create an IT Help Desk ticket by ing HelpDesk@Meredith.com Meredith Intranet (Meredith VPN Required see above) Use Meredith username and password (same as you use for ) Various forms, Meredith news and information from Employee Communications, HR and Benefits related information. Once logged in via VPN, Select Intranet at the top of the page. Career Opportunities Listing of Meredith job openings or on the web Hiring Center For managers who wish to create a Requisition to replace a vacant position or Performance Management System write and track goals, self-appraisals and appraisals; company directory and org charts or Employee Directory once on the Meredith Intranet, utilize the Search Box to better connect with co-workers across the company. To access and update your profile, click the My Site link in the top right-hand corner of the Meredith@Work intranet homepage. Click the Get Started With My Site step-by-step instructions to customize your profile and add your professional photo. Page 2

3 Creative Library, Media Hub and Recipe Databases (Meredith VPN Required see Page #2) Meredith has three major databases for storing publication assets: Creative Library for images and layouts Media Hub for stories (texts) Recipe Database for recipes. Access to those databases is available to all Meredith employees and is controlled by your login. Once you have a network login, you can enter an IT Help Desk ticket (see page #1) for access to the Creative Library For the Media Hub support: XMLsuppor@Meredith.com For the Recipe Database support: recipesupport@meredith.com All three databases play roles in the overall publication workflow For information about workflows in the Creative Library and Media Hub contact Patty Bellus (Patty.Bellus@Meredith.com / ) For Recipe Database and Test Kitchen workflows contact Lynn Blanchard (Lynn.Blanchard@Meredith.com / ) Systems requiring Meredith VPN connectivity & Network Connect: Web Expenses (Oracle Login) - Page #4 To use Meredith VPN & Network Connect VPN Access (Meredith Secure Access Portal) (You are required to have current OS security updates, Antivirus installed and an active Firewall running) In the Address Line, type extranet.meredith.com Note! Do Not type in www. Enter your Meredith username and password (same as you use for ) Click the down arrow from the Options field and select Network Connect / Sign-in An application called Host Checker will perform security checks on your machine Follow on screen prompts to allow the JuniperSetupClient to run Active X Control For Assistance create an IT Help Desk ticket by ing HelpDesk@Meredith.com Page 3

4 Web Expenses (Oracle Login) VPN / Network Connect Required (see Page #3) Use Oracle User id & Oracle password Questions: WebExpense@meredith.com or contact Jaymi Emmons / Jaymi.Emmons@Meredith.com Web Expense Meredith Corp Automated Financial System Notification I keep getting the same notifications. Why? A Daily Notification Summary is sent out that includes any OPEN notifications you have at that time. To remove the notification from the Summary you will need to log into the application and close it. Once you close the notification, you will not continue to receive the s. 1. Log into the application with your user name and password 2. Click on the link to the notification you wish to respond under your worklist 3. Add additional information in the blank white box located at the bottom of this screen, Click on the appropriate response button at the bottom of the page. 4. If you have multiple notifications you wish to respond to, click on the Return to Worklist link. Instructions to submit MasterCard Charges/Expenses Sign into the system Select Internet Expenses upper left of screen Select Create, Save, Update Expense Report Select Create Expense Report upper right of screen Enter in the expense business purpose select next. This will take you to your outstanding MasterCard charges click in the select box on the left side - select next Enter in your Date, Receipt Amount, Expense Type using the dropdown and add a Justification for this expense - Select next Enter in any out of pocket or cash expense if applicable Select next, attach your receipts, then select Submit Page 4

5 Systems available on the public Internet (no VPN required) MereditHResources - Pages #5-6 Meredith Wellness Program - Pages #6-7 MereditHResources Use Employee ID number and MereditHResources password Questions: call weekdays from 8:00am to 6:00pm CT What s available on this site? Benefit book, summary Plan descriptions, Delta Dental, UMR Medical, 401(k)(Principal) and, ESPP information. Commonly used forms at the bottom right of the site. Login to access Your specific information: view Your Paystub, benefits, dependents, change your home address, and use to enroll in benefits. New York employees have Oxford Medical and all others have UMR Medical. Flex Spending & Dependent Care Account link to ADP Benefit Services Administrator of the Flexible Spending Accounts Flexible Spending Account Reimbursement Account Direct Deposit form Dependent Care Flexible Spending Account claim form Health Care Flexible Spending Account claim form Limited Purpose Flexible Spending Account claim form (only can be elected with a High Deductible Health Plan) FSA Questions: Contact the Service Center at or contact Anne Marie Boock, Benefits Consultant, AnneMarie.Boock@Meredith.com (k) Savings & Investment: Contract # ; Electronic Enrollment Instructions: If there are discrepancies between the benefits you signed up for and your paycheck, please Anne Marie Boock a copy of your printed Benefit Confirmation Statement. Page 5

6 MereditHResources continued Performant Management System Use Employee ID number and Performance Management System password Hiring Center Use Employee ID number and Hiring Center password Meredith Wellness Program Wellness Points Benefits-eligible employees can earn points by completing wellness activities throughout the year. Accumulate 1,000 points by October 5, 2012, to earn $650 in pre-tax dollars to be deposited into a Health Savings or Health Reimbursement Account on January 1, Employees who earn 1,000 points but do not chose a Meredith health plan for 2013 will receive $800 after-tax dollars spread over 26 paychecks in Visit to learn more about the Wellness Points program and to start earning your points today. Questions? Wellness@meredith.com. Well-Bucks Meredith awards Well-Bucks to full-time or part-time benefits-eligible employees who participate in qualifying wellness initiatives throughout the year. An announcement is made in advance of qualifying campaigns and employees do not need to participate in a Meredith medical insurance plan to earn or redeem Well-Bucks. Well-Bucks to be reimbursed for: Athletic Shoes Fitness Apparel Therapeutic Massage Pre-Retirement Financial Counseling Toward any of the current wellness reimbursement categories Exercise/Fitness Equipment (such as a treadmill, hand weights or a home gym) Page 6

7 Meredith Wellness Program continued Reimbursement Programs Meredith will subsidize five areas of wellness for active full-time or part-time benefits-eligible employees. Employees may apply for reimbursement in each category Health Club Membership (reimbursement amount varies by location) Visit for details and click on Reimbursements to view the reimbursement amount for your location. Nutrition Counseling ($100 per year) Group of Personal Training ($100 per year) Organized Activity/Sports League ($100 per year) Tobacco Cessation ($750 lifetime benefit) Meredith will also subsidize up to $240 per calendar year toward Bicycle Commuting expenses. Requirements: Must use a non-motorized bicycle for a substantial (50% or greater) portion of travel between the employee s residence and the worksite. Employees will log bicycle commuting sessions and receive $20 per month for months in which they commute to and from work at least ten times. Employees will provide receipts for covered expenses and applications for reimbursement. Employees can visit to learn more and to start earning and tracking rewards. (Click on the First Time Users link to establish a password for the site if needed) Contact: Tim O Neil, Manager, Employee Health & Financial Wellness, , Tim.O Neil@Meredith.com Page 7