PROCEDURE OF SIGNING OF THE CO-FINANCING AGREEMENT

Transcription

1 PROCEDURE OF SIGNING OF THE CO-FINANCING AGREEMENT The procedure consists of two stages: I stage filling in the document called Project Promoter Questionnaire in the on-line system. It provides the PO with the information essential to prepare the co-financing agreement among others number of the bank account of the Project Promoter. Project Promoter The Questionnaire should be sent online, printed, signed by the authorised person and then sent by registered post in the original to the PO no later than 5 days from the date of receiving this information. II stage Sending to the PO the co-financing agreement (after signing it by the authorised person) prepared by the PO online on the base of the information provided in the Project Promoter Questionnaire. Project Promoter Questionnaire I stage In order to fill in the Questionnaire, you should log-in at: - to the same online system, in which the Application form was filled in. You should use the same login and password. After log in to the online system, you will see the list of the programmes run by the Foundation for the Development of the Education System:

2 You should choose Scholarship and Training Fund from the list. Then, you will be redirected to the operating panel:

3 In order to fill in the Project Promoter Questionnaire, you should choose bookmark Next, you should choose the number of your project:

4 After choosing: you will be able to fill in the Questionnaire, do not forget to fill in all sections. Certain sections are filled in automatically based on the application form sent. Please, remember that data provided in the Questionnaire will be transferred to the co-financing agreement. The legal representative of the Applying Institution given in the Questionnaire should also sign the agreement. A Legal Representative is the person named in the official register indicating legal representation of the institution or the person for whom the letter of authorisation was presented. If it appears from internal regulations of the Project Promoter that the agreement should be signed by two persons simultaneously, you should provide their names in the questionnaire, by choosing the button Add The first section of the Questionnaire:

5 The second section of the Questionnaire: ATTENTION: In the second section, you should give the number of the bank account of the Institution of the Project Promoter. The Bank account should accept the transfer of funds in PLN. International Bank Account Number (IBAN) consists of two letters (abbreviation from the name of the country) and digits of the number of the account. Between the digits of the number of the account you should not use space. In order to save the document with the possibility of changes in the future, you should choose button: In order to send the document online, you should choose ATTENTION: After sending the Questionnaire, you will not be able to introduce any changes, the possibility of edition is blocked. On the basis of the data given in this document the co-financing agreement will be prepared. Having sent the document online, it should be printed, signed by authorised person, stamped (seal of the Project Promoter Institution and seal of the authorised person) and then, it should be sent in original, by registered post to the PO no later than within 5 working days after receiving this information. ATTENETION: Along with the Questionaire, the following documents should be sent: documents obligatory to sign the Agreement, listed depending on the type of beneficiary institution in the Guide for applicants, section 7.1 originals of the letter of intent and letter of recommendation If the documents mentioned above have been enclosed to the application form, it is not necessary to send them again. Should the Agreement be signed by a person authorised by the legal representative of the institution, please remember to send proper authorisation (an original or certified copy) indicating the person by name. Co-financing agreement II stage The co-financing Agreement will be prepared online after reception of Project Promoter Questionnaire in original, along with all the other obligatory documents. Beneficiary will be notified by an on the availability of the Agreement online. Then, after log-in, you should choose section: where the Agreement will be available in the pdf format.

6 You will not be able to edit it, you will be able to save it in your files and print it. After receiving the co-financing Agreement online, you should: (1) print it in 2 copies, (2) verify the correctness of data, (3) complete the required signatures and seals, (4) initial all pages of the agreement, and then (5) send two original copies by the registered mail to the PO at the address: Attention: Fundacja Rozwoju Systemu Edukacji Fundusz Stypendialny i Szkoleniowy ul. Mokotowska Warszawa All non-public Project Promoters are obliged to enclose to the signed Agreement two documents listed below: a valid (i.e. not older than three months) certificate from a relevant taxation office on not being in arrears with tax payments, a valid (i.e. not older than three months) certificate from the Social Insurance Institution on not being in arrears with premium payments. In case of doubts or irregularities found in the agreement, please contact: Agata Hernik-Ślusarczyk, tel , aslusarczyk@frse.org.pl After receiving the two originally signed and stamped copies of the financial Agreement together with other, documents listed above (if applicable), the Agreements will be signed by the PO, then one original will be sent to the Project Promoter, and next, within 45 days from the date of signing of the Agreement, the PO will send an advance payment to the bank account provided in the Agreement.