NACCAS CRM Owner Screen Updates

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1 NACCAS CRM Owner Screen Updates Changes have been made to the owner screen in the NACCAS CRM. When you next login you will see a series of tabs that look like this: When each tab is expanded, you will have the ability to enter your annual reports, upload financial reports and now upload Institutional Self Study (ISS) documents. In addition, we have also added in the ability for the school owners to manage their own login usernames and passwords so that you can manage access (for your internal users) to your annual reports, financial reports and ISS documents on a user-by-user basis.

2 To Manage Users, expand the tabbed panel by clicking on it. Click on the red Add New User to add a new user and use the checkboxes on the right column to assign the new user access to the annual reports, financial reports or ISS documents. Once a user has been added, you may edit his account settings by clicking on the edit link in the right hand column. When the Active checkbox is checked, the user is active and when it is unchecked, he is made inactive and cannot log into the system.

3 The annual report tab has not changed and still allows you to enter annual report information for all schools listed under you owner ID. The financial reporting tab contains a link to the financial reporting page: By clicking on the View/Submit Financial Reports link you will be directed to a page where you will be able to upload financial documents in PDF format.

4

5 The first thing you need to do is select the year that is associated with the financial report (select the year from the pull down menu and click Change Year ). If financial documents have been previous uploaded, they will appear in the gird. Select the type of Financial document to upload and then click the Select Financial File button which will allow you to navigate to the document on your system. Note that financial reporting documents have to be in a PDF format and the file has to be less than 28MB in size. Click on the Requirements and instructions for submission of PDF documents link for detailed information. That document is also available on our web site by clicking here. Enter any comments you might want to include concerning the financial document and then push the Upload Financials button to upload the document. Once a financial document has been uploaded, it will immediately appear in the grid and you should receive an saying that we have received it. Once the document has been reviewed, we will change the status to accepted or not accepted and alert you if there are any problems with the document.

6 We have recently added the ability to upload Institutional Self Study Documents to our system. Once you click on the ISS tab to open it, select the school associated with the ISS you are going to upload and you will see a screen similar to the financial reporting screen:

7 Select the type of ISS document from the pull down list and then click on the Select ISS File button to bring up a screen that will allow you to navigate to your ISS document in PDF format. Fill in the comments box if you have any and then click on the Upload ISS button. Once the ISS document has been uploaded, the grid will update with the new information and you will receive an confirming the upload. Note that ISS documents have to be less that 28MB in size and contained in a single document. In addition, please add bookmarks to the PDF file for each ISS section and any exhibits. For detailed information as to the format of the PDF documents, please click on the red link on the page or you may view the document by clicking here. Failing to follow the instructions on the creation of your ISS documents could cause them to be rejected and late fees being assessed. If there are additional questions, please contact Cliff Culbreath at , ext. 135, or

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