Proposal Design Development For expansion of the Convention Center

Transcription

1 B O W AGENDA: ZIIUIUY ITEM: 6.1 THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JOSE MEMORANDUM TO: REDEVELOPMENT AGENCY BOARD FROM: HARRY S. MAVROGENES EXECUTIVE DIRECTOR SUBJECT: SEE BELOW DATE: JANUARY 27,2009 SUBJECT: - AMENDMENTS TO AGREEMENTS WITH LMN ARCHITECTS AND GILBANE BUILDING COMPANY RECOMMENDATION It is recommended that the Redevelopment Agency Board: (a) (b) Approve an Amended and Restated Agreement with LMN Architects, adding $4,128,000, for a total contract amount of $10,678,000, to complete the design development of a proposed expansion of the San Jose Convention Center, update the cost estimate based on design development, produce the necessary design documents and provide bid support and contract administration support for the proposed demolition of the former Martin Luther King Jr. Library building and the proposed replacement of the roofing for the existing Convention Center, and produce the necessary design documents for the proposed site utilities, earthwork, piles and associated foundation work. Approve the second amendment to the agreement with Gilbane Building Company, adding $1,400,000, for a total contract amount of $3,050,000 for on-going pre-construction services related to the design development and estimating of the overall project, pre-construction services related to the design documents for the proposed demolition of the former Martin Luther King Jr. Library building and the proposed site utilities, earthwork, piles and associated foundation work, as well as pre-construction services related to the design documents, public bidding and construction management for the proposed replacement of the roofing for the existing Convention Center. 4

2 Page 2 OUTCOME Approval will permit staff and consultants to proceed with design development for the overall proposed project based on the approved schematic design, to refine cost estimates for the proposed project, and to proceed with further design and construction management services for certain proposed discrete project elements. BACKGROUND Since June 2007 when the Board approved the initial agreement with LMN Architects (LMN), the design team has produced an overall master plan and program for a proposed expansion and renovation of the Convention Center, a conceptual design for the expansion accepted by the Agency Board in April 2008, and a schematic design for the proposed project that was presented to the Agency Board on December 9,2008 and subsequently approved by the Board. On December 16,2008, the Agency Board authorized the Executive Director to negotiate and execute an amended and restated agreement with LMN, adding $1,000,000 to the contract for a total amount of $6,550,000, in order to permit LMN to proceed with design services expenditures until after January 13,2009 when the Board would consider and act on a proposed financing plan for the project. Following that action, the Agency Board is now being asked to approve a new amended and restated agreement with LMN that will supersede the agreement entered pursuant to the authority delegated on December 16. Gilbane Building Company (Gilbane) has been working with the architects and the project team to provide pre-construction management services related to the proposed project. On November 20,2007, the Board approved an agreement in the amount of $175,000 for scheduling and estimating services during the conceptual design phase, and on April 29,2008, the Board approved the first amendment to the agreement, adding $1,475,000 for a total contract amount of $1,650,000 for pre-construction services during schematic design and management services related to the central utility plant project, and extending the term of the agreement to December 3 1,2009. ANALYSIS.., Design development will be based on the recommended schematic design for a proposed expansion and renovation of the Convention Center as accepted by the City Council and Agency Board on December 9,2008. LMN will produce more detailed drawings, including the proposed building systems, construction materials, interior room and finish schedules, and preliminary technical

3 Page 3 specifications. Coordination of mechanical, electrical, plumbing, fire protection and information technology systems with building structure and architectural elements will be resolved. The architects will prepare sample boards of exterior materials and interior finishes. LMN will also update the cost estimate which will include an accounting of any value engineering exercises. The design development phase is estimated to be complete by the end of July LMN will also prepare plans and specifications for the proposed demolition of the former Martin Luther Kmg Jr. Library building and selective demolition of the north portion of the existing Convention Center facility in preparation for expansion in the event that project proceeds. Services would include bidding and administrative services if this discrete project is approved. Environmental review of the proposed expansion project is currently underway and anticipated to be completed in the first quarter of Any proposed demolition will not be brought forward for consideration until the environmental review is complete and funding becomes available. The architects will also prepare roofing and waterproofing documents for the proposed replacement of the existing Convention Center's flat roofs, repairs to the skylights and repairs to the gutters of the metal roof. Services would include bidding and administration services if this discrete project is approved. It is anticipated that this work would proceed in late Spring It is recommended that the Agency Board approve the new Amended and Restated Agreement with LMN Architects, adding $4,128,000 for a total contract value of $10,678,000 to complete the design development of a proposed expansion of the San Jose Convention Center, update the cost estimate based on design development, produce the necessary design documents and provide bid support and contract administration support for the proposed demolition of the former Martin Luther King Jr. Library building and for the proposed replacement of the roofing for the existing Convention Center, and, produce the necessary design documents for the proposed site utilities, earthwork, piles and associated foundation work. (See attached map) Gilbane has been working closely with the architects and the project team to develop and refine cost estimates and develop schedules for the proposed project. It is recommended that the Agency Board approve the Second Amendment to the Agreement with Gilbane Building Company, adding $1,400,000, for a total contract amount of $3,050,000 for on-going pre-construction services related to the design development and estimating of the overall project, pre-construction services related to the design documents for the proposed demolition of the former Martin Luther King Jr. Library building and the proposed site utilities, earthwork,

4 Page 4 piles and associated foundation work, as well as pre-construction services related to the design documents, public bidding and construction management services for the proposed replacement of the roofing for the existing Convention Center. EVALUATION AND FOLLOW-UP Staff will be returning to the Board with recommendations on various elements of this proposal and information necessary to move the project forward. PUBLIC OUTREACHIINTEREST The proposed actions meet Criterion 1 for added outreach efforts. This staff report was distributed 14 days prior to the Agency's Board meeting, posted on the Agency's website and made available for public review in the Agency's public lobby area. 4 Criterion 1: Requires Council action on the use of public hnds equal to $1 million or greater. - Criterion 2: Adoption of a new or revised policy that may have implications for public health, safety, quality of life, or financialleconomic vitality of the City. a Criterion 3: Consideration of proposed changes to service delivery, programs, or staffing that may have impacts to community services and have been identified by staff, the Board or Council, or a community group that requires special outreach. COORDINATION This report has been coordinated with Planning, Building and Code Enforcement; Team San Jose, Public Works, the City Manager's Office, the City Attorney's Office and the Agency's General Counsel. FISCAL IMPACT Funding for the proposed actions is available in the Redevelopment Agency's Adopted FY Capital Budget, Merged Area Impact, Convention Center Expansion Phase 1 project line.

5 Page 5 Resolution No On June 21,2005 the City Council made findings with Resolution No in connection with the adoption of the Downtown Strategy The Program Environmental Impact Report for the Downtown Strategy 2000 addressed the Convention Center expansion project at a programmatic, or highly conceptual, level. Subsequent environmental review will be completed based on the more detailed project description that is the result of the City CouncilIAgency Board's various design directions for this proposed project. The City Council/Agency Board's ultimate action to consider authorization of the Convention Center expansion, or discrete accelerated project elements, would be informed by this subsequent environmental review..& HARRY S. MAV Executive Director GENES Attachment

6 n Sa d 2n Convention Center rlo Ca s r do a lv Sa n Sa Old MLK Library Building ar M t ke Convention Center t 1s a ol i V h ac b l Ba en ad Alm 200 en ad Alm E m ia ill W oz W n lto Co Feet rc e Pie